MoonSe Inc
Events
MoonSe Inc, Baton Rouge, Louisiana, us, 70873
Benefits:
Health insurance
Opportunity for advancement
Signing bonus
Training & development
We are seeking a highly organized, creative, and detail-oriented Events Coordinator to join our team. The Events Coordinator will be responsible for the planning, coordination, and execution of both small and large-scale events, including corporate meetings, trade shows, conferences, product launches, and internal team-building activities. This role requires excellent project management skills, a strong ability to multitask, and outstanding communication capabilities.
As the Events Coordinator, you will collaborate closely with cross-functional teams, including Marketing, Sales, and Operations, to ensure that each event meets the company’s objectives and enhances the client or attendee experience. You will also be responsible for managing budgets, timelines, vendors, and on-site logistics, ensuring all elements come together seamlessly.
Key Responsibilities
Event Planning & Strategy:
Work with the leadership team to determine the event’s purpose, target audience, goals, and key metrics for success.
Develop and present event proposals, including themes, timelines, budgets, and location suggestions.
Create detailed project plans and event timelines to ensure efficient coordination and execution of all event components.
Budget Management:
Prepare and manage event budgets, track expenses, and ensure adherence to budget guidelines.
Negotiate contracts with vendors, suppliers, venues, and other external partners to optimize cost-effectiveness while maintaining quality standards.
Track and report all expenditures, providing regular updates to stakeholders.
Vendor & Venue Management:
Identify, evaluate, and secure event venues, catering services, transportation, accommodations, and any other third-party services.
Coordinate with vendors for delivery schedules, setup requirements, and all logistical aspects.
Act as the primary point of contact for all vendors before, during, and after the event.
Marketing & Promotion:
Collaborate with the Marketing team to develop promotional materials and campaigns, including email newsletters, social media posts, and event-specific web content.
Oversee event registration, ticketing, and attendee communication.
Utilize event platforms and tools to increase event engagement and manage attendee data.
Logistics & On-Site Management:
Develop detailed event plans, including staff schedules, room layouts, audiovisual setups, and contingency plans.
Oversee setup, event flow, and breakdown; coordinate staff and vendors on the day of the event to ensure all elements are executed as planned.
Troubleshoot any last-minute issues or changes, maintaining a calm and professional demeanor under pressure.
Post-Event Analysis & Reporting:
Collect and analyze attendee feedback and metrics to assess event success.
Prepare post-event reports detailing successes, challenges, and areas for improvement.
Work with leadership to assess overall event ROI and implement learnings for future events.
Qualifications
Skills:
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Basic graphic design skills (e.g., Canva) for creating promotional materials are beneficial.
Core Competencies
Attention to Detail: Able to manage complex details and foresee potential challenges.
Problem-Solving Skills: Demonstrates quick thinking, flexibility, and resourcefulness in response to last-minute changes.
Customer-Centric Mindset: Prioritizes attendee and stakeholder satisfaction, ensuring a high-quality event experience.
Budgeting Skills: Skilled at managing and adhering to budgets without compromising event quality.
Why Join Us?
This role provides the opportunity to work in a dynamic environment with a collaborative team dedicated to creating exceptional experiences. As an Events Coordinator, you will be a key player in delivering memorable events that reflect our brand’s values and contribute to the growth and success of our organization. We offer a competitive salary, growth opportunities, and an inclusive workplace culture where your ideas and creativity are valued.
Health insurance
Opportunity for advancement
Signing bonus
Training & development
We are seeking a highly organized, creative, and detail-oriented Events Coordinator to join our team. The Events Coordinator will be responsible for the planning, coordination, and execution of both small and large-scale events, including corporate meetings, trade shows, conferences, product launches, and internal team-building activities. This role requires excellent project management skills, a strong ability to multitask, and outstanding communication capabilities.
As the Events Coordinator, you will collaborate closely with cross-functional teams, including Marketing, Sales, and Operations, to ensure that each event meets the company’s objectives and enhances the client or attendee experience. You will also be responsible for managing budgets, timelines, vendors, and on-site logistics, ensuring all elements come together seamlessly.
Key Responsibilities
Event Planning & Strategy:
Work with the leadership team to determine the event’s purpose, target audience, goals, and key metrics for success.
Develop and present event proposals, including themes, timelines, budgets, and location suggestions.
Create detailed project plans and event timelines to ensure efficient coordination and execution of all event components.
Budget Management:
Prepare and manage event budgets, track expenses, and ensure adherence to budget guidelines.
Negotiate contracts with vendors, suppliers, venues, and other external partners to optimize cost-effectiveness while maintaining quality standards.
Track and report all expenditures, providing regular updates to stakeholders.
Vendor & Venue Management:
Identify, evaluate, and secure event venues, catering services, transportation, accommodations, and any other third-party services.
Coordinate with vendors for delivery schedules, setup requirements, and all logistical aspects.
Act as the primary point of contact for all vendors before, during, and after the event.
Marketing & Promotion:
Collaborate with the Marketing team to develop promotional materials and campaigns, including email newsletters, social media posts, and event-specific web content.
Oversee event registration, ticketing, and attendee communication.
Utilize event platforms and tools to increase event engagement and manage attendee data.
Logistics & On-Site Management:
Develop detailed event plans, including staff schedules, room layouts, audiovisual setups, and contingency plans.
Oversee setup, event flow, and breakdown; coordinate staff and vendors on the day of the event to ensure all elements are executed as planned.
Troubleshoot any last-minute issues or changes, maintaining a calm and professional demeanor under pressure.
Post-Event Analysis & Reporting:
Collect and analyze attendee feedback and metrics to assess event success.
Prepare post-event reports detailing successes, challenges, and areas for improvement.
Work with leadership to assess overall event ROI and implement learnings for future events.
Qualifications
Skills:
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Basic graphic design skills (e.g., Canva) for creating promotional materials are beneficial.
Core Competencies
Attention to Detail: Able to manage complex details and foresee potential challenges.
Problem-Solving Skills: Demonstrates quick thinking, flexibility, and resourcefulness in response to last-minute changes.
Customer-Centric Mindset: Prioritizes attendee and stakeholder satisfaction, ensuring a high-quality event experience.
Budgeting Skills: Skilled at managing and adhering to budgets without compromising event quality.
Why Join Us?
This role provides the opportunity to work in a dynamic environment with a collaborative team dedicated to creating exceptional experiences. As an Events Coordinator, you will be a key player in delivering memorable events that reflect our brand’s values and contribute to the growth and success of our organization. We offer a competitive salary, growth opportunities, and an inclusive workplace culture where your ideas and creativity are valued.