Northwestern Memorial Healthcare
Operations Coordinator Administration - Lung Transplant
Northwestern Memorial Healthcare, Chicago, Illinois, United States, 60290
Company Description
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?
Job Description
The
Operations Coordinator, Administration
reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.
The
Operations Coordinator, Administration
is critical in coordinating the daily operations of administrative support services. The coordinator plays a key role in the overall coordination of the department's office services including communicating across the organization on behalf of departmental leadership. Such coordination may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and, establishing and revising work procedures while utilizing a variety of technological applications. This position will also involve preparing information related to personnel management.
Responsibilities:Coordinates and troubleshoots administrative efforts of the academic office for physician and administrative leadership by handling the diverse needs of the department including those related to facilities, information systems, communications and office equipment.Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory and office resources.Utilizes appropriate resources within the institution and department to provide consultation, education, technical, or informational services to internal and external customers.Process lung transplant invoicesCreate and maintain purchase ordersSubmit expensesMaintain communication with accounts payable team, purchasing team and NM vendors/suppliersAssist with CTI event coordinationOther duties as assigned by CTI leadershipQualifications
Required:
A minimum of three years of experience in an administrative role within academic healthcare.Proficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems, particularly Microsoft Office software and PeopleSoft.Ability to perform mathematical calculationsProficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems, particularly Microsoft Office software and PeopleSoft.Detailed-oriented, good organizational skills, and ability to be self-directedPreferred
Two or more years' college or college degree.Knowledge in accounting and/or finance
Additional Information
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?
Job Description
The
Operations Coordinator, Administration
reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.
The
Operations Coordinator, Administration
is critical in coordinating the daily operations of administrative support services. The coordinator plays a key role in the overall coordination of the department's office services including communicating across the organization on behalf of departmental leadership. Such coordination may involve collecting and analyzing information prior to presenting to management; preparing reports; expediting work results; and, establishing and revising work procedures while utilizing a variety of technological applications. This position will also involve preparing information related to personnel management.
Responsibilities:Coordinates and troubleshoots administrative efforts of the academic office for physician and administrative leadership by handling the diverse needs of the department including those related to facilities, information systems, communications and office equipment.Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory and office resources.Utilizes appropriate resources within the institution and department to provide consultation, education, technical, or informational services to internal and external customers.Process lung transplant invoicesCreate and maintain purchase ordersSubmit expensesMaintain communication with accounts payable team, purchasing team and NM vendors/suppliersAssist with CTI event coordinationOther duties as assigned by CTI leadershipQualifications
Required:
A minimum of three years of experience in an administrative role within academic healthcare.Proficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems, particularly Microsoft Office software and PeopleSoft.Ability to perform mathematical calculationsProficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems, particularly Microsoft Office software and PeopleSoft.Detailed-oriented, good organizational skills, and ability to be self-directedPreferred
Two or more years' college or college degree.Knowledge in accounting and/or finance
Additional Information
Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.