Lincoln Property Company
Property Assistant
Lincoln Property Company, Phila, Pennsylvania, United States, 19117
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.
Responsibilities:Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as neededUpdate and maintain property contact lists and emergency information for propertyCoordinate, schedule, and assist with deliveries to and from the dock areaPromote and foster positive relationships with tenants, owners, and staffEnsure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for paymentMaintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reportingCreate, submit, distribute, and track vendor contractsMaintain Property files (electronically as well as hard copies on-site)Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for ContractorsConduct property inspections and reports to ensure quality assurance and efficient customer serviceAssist in reviewing and compiling monthly and quarterly reports for client and property management teamProvide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.Coordinate and assist with meetings/special events held at the property as requested.Assist in keeping the Client's Policies and Procedures updated and currentOrder office and kitchen supplies as neededHandle other duties as assignedDesired Competency, Experience and Skills:
Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experienceReal Estate experience a strong plusFamiliarity with commercial real estate documents and the work order processProficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and OutlookStrong interpersonal skills; ability to maintain professionalism in a sensitive environmentExcellent verbal/written communications skillsStrong organizational skills; detail orientedProven record of providing excellent internal and external customer service
This position is
100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
About Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.
Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.
Responsibilities:Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as neededUpdate and maintain property contact lists and emergency information for propertyCoordinate, schedule, and assist with deliveries to and from the dock areaPromote and foster positive relationships with tenants, owners, and staffEnsure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for paymentMaintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reportingCreate, submit, distribute, and track vendor contractsMaintain Property files (electronically as well as hard copies on-site)Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for ContractorsConduct property inspections and reports to ensure quality assurance and efficient customer serviceAssist in reviewing and compiling monthly and quarterly reports for client and property management teamProvide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.Coordinate and assist with meetings/special events held at the property as requested.Assist in keeping the Client's Policies and Procedures updated and currentOrder office and kitchen supplies as neededHandle other duties as assignedDesired Competency, Experience and Skills:
Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experienceReal Estate experience a strong plusFamiliarity with commercial real estate documents and the work order processProficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and OutlookStrong interpersonal skills; ability to maintain professionalism in a sensitive environmentExcellent verbal/written communications skillsStrong organizational skills; detail orientedProven record of providing excellent internal and external customer service
This position is
100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
About Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.