TIB-The Independent BankersBank, N.A.
Temporary Human Resources Associate
TIB-The Independent BankersBank, N.A., Farmers Branch, Texas, United States,
At TIB, we are committed to serving as Trusted Partners, for our community banks and our employees. We take great care to maintain our commitment to excellence and personalized service internally and externally. We are dedicated to providing a diverse work environment that fosters inclusivity and growth. We offer a best in class benefits package that includes comprehensive health, life, and disability coverage, 401(k) retirement savings, generous paid time off, parental leave, tuition reimbursement, and other little extras to make work fun. If this aligns with your values and you want to join a leader in the banking industry, we are hiring for a Temporary Human Resources Associate that will coordinate the day to day activities in the Human Resources Department. Maintains accurate records, performs departmental accounting duties, provides quality service to employees and supports the recruiting, payroll, onboarding, benefits administration, and exit processes.
MAJOR DUTIES/ACCOUNTABILITIES
• Maintains HR records in all forms to ensure legal compliance.
• Monitors the HR mail box and responds to daily inquiries by email.
• Provides quality and timely assistance to current and prospective employees in response to phone calls, in person questions, or emailed requests for assistance.
• Supports the recruiting function by updating job descriptions, scheduling interviews, processing background investigations, and employment verifications, etc.
• Prepares employment documentation such as offer letters, welcome packages, and exit information.
• Monitors the learning management system; assigns new training as needed, assigns annual policy acknowledgements, maintains training records, and retrieves records as requested.
• Prepares various human resources reports as needed.
• Plans employee engagement events: secures caterers, confirms facility orders, etc.
• Monitors the monthly invoices for the department to ensure accounts are paid timely.
• Prepares graphics and content for advertising events or companywide email.
• Assists with bi-weekly and monthly payrolls as needed.
• Complies with all banking laws and regulations, and maintains the confidentiality of bank and customer information.
REQUIREMENTS/DESIRED QUALIFICATIONS
Required
• 1-3 years previous administrative or office management experience
• High degree of accuracy and attention to detail
• Friendly and professional demeanor
• Proficient in Microsoft Word and Excel
• Able to learn new systems quickly to perform work as new projects arise (ie. Adobe Pro, Canva, etc.)
• Ability to evaluate information and make decisions within established frameworks.
Preferred
• 1-3 years accounting or banking experience
• Previous experience with employee recruiting, records management, benefits administration, and payroll
• Previous experience with UKG
TIB is an equal opportunity employer and does not discriminate against an individual based on the individual's race, color, age, religion, sex, sexual orientation, gender (including pregnancy), gender identity, national origin, disability, genetics, citizenship status, veteran status or any other protected characteristic or activity.
The Major Duties/Accountabilities listed above are only a summary of the typical functions of this job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Management may elect to assign other responsibilities, tasks, and duties associated with this position. TIB requires a comprehensive background investigation, including criminal and credit history.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
MAJOR DUTIES/ACCOUNTABILITIES
• Maintains HR records in all forms to ensure legal compliance.
• Monitors the HR mail box and responds to daily inquiries by email.
• Provides quality and timely assistance to current and prospective employees in response to phone calls, in person questions, or emailed requests for assistance.
• Supports the recruiting function by updating job descriptions, scheduling interviews, processing background investigations, and employment verifications, etc.
• Prepares employment documentation such as offer letters, welcome packages, and exit information.
• Monitors the learning management system; assigns new training as needed, assigns annual policy acknowledgements, maintains training records, and retrieves records as requested.
• Prepares various human resources reports as needed.
• Plans employee engagement events: secures caterers, confirms facility orders, etc.
• Monitors the monthly invoices for the department to ensure accounts are paid timely.
• Prepares graphics and content for advertising events or companywide email.
• Assists with bi-weekly and monthly payrolls as needed.
• Complies with all banking laws and regulations, and maintains the confidentiality of bank and customer information.
REQUIREMENTS/DESIRED QUALIFICATIONS
Required
• 1-3 years previous administrative or office management experience
• High degree of accuracy and attention to detail
• Friendly and professional demeanor
• Proficient in Microsoft Word and Excel
• Able to learn new systems quickly to perform work as new projects arise (ie. Adobe Pro, Canva, etc.)
• Ability to evaluate information and make decisions within established frameworks.
Preferred
• 1-3 years accounting or banking experience
• Previous experience with employee recruiting, records management, benefits administration, and payroll
• Previous experience with UKG
TIB is an equal opportunity employer and does not discriminate against an individual based on the individual's race, color, age, religion, sex, sexual orientation, gender (including pregnancy), gender identity, national origin, disability, genetics, citizenship status, veteran status or any other protected characteristic or activity.
The Major Duties/Accountabilities listed above are only a summary of the typical functions of this job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Management may elect to assign other responsibilities, tasks, and duties associated with this position. TIB requires a comprehensive background investigation, including criminal and credit history.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)