Jackson Healthcare
Executive Administrative Assistant
Jackson Healthcare, Alpharetta, Georgia, United States, 30239
Overview
LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: https://share.vidyard.com/watch/VfMVtWsvT1pn4T6nvUZxn1.
We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.The Executive Administrative Assistant is responsible for providing administrative support to department executives and senior leadership team members. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant handles executives' requests and queries appropriately. This directs telephone calls and visitors and prepares documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives.
Calendar Management and Administrative Support - 50%
Manages calendaring for assigned executives including scheduling meeting and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
Ensures meeting set-up is prepared prior the event (room booked and set-up, refreshments, etc.)
Receives and announces telephone calls and visitors and as needed
Drafts meeting minutes and notes to submit to management for revision and final approval
Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, letters, etc.
Sorts and distributes incoming mail to appropriate executives
Serves as the liaison between executives and internal travel team regarding corporate travel
Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
Coordinates associate gifting as needed
Keeps management informed of area activities and of any significant problems
Corporate Projects and Initiatives - 40%
Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.
Tracks progress and assists with scorecard updates
Reporting - 10%
Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.
SECONDARY FUNCTIONS (IF APPLICABLE)
May work on special projects or other duties as assigned
Serves as back-up to other Executive Administrative Assistants as needed
SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY
Communicates with external vendors and service providers
QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS
High School Diploma or equivalent required; Bachelor's degree preferred
3+ years of executive administrative assistance experience required
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to adhere to and exhibit the Company Values at all times
Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
Ability to build relationships at all levels - internally and externally
Strong customer service mindset
Strong organizational and time management skills
Ability to work independently
Strong communication skills - both oral and written
Ability to work with sensitive information and maintain confidentiality
Solid critical thinking and problem-solving skills
KEY COMPETENCIES REQUIRED
Customer Focus
Optimizes Work Processes
Manages Complexity
Collaborates
Balances Stakeholders
Communicates Effectively
Resourcefulness
Manages Ambiguity
Plans and Aligns
Situational Adaptability
PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS
Typical office environment - sedentary with typing, writing, reading requirements
May be able to sit or stand
Speaking, reading, writing, ability to use a telephone and computer
Ability to exert up to 10 lbs. of force occasionally
Ability to interpret various instructions
Ability to deal with a variety of variables under only limited standardization
What is in it for you
Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).Paid maternity and paternity leave.Company sponsored 401k plan with company matching.PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.Tuition reimbursement for continuing education.An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.
EEO Statement
Locum Tenens is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.
LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: https://share.vidyard.com/watch/VfMVtWsvT1pn4T6nvUZxn1.
We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities.The Executive Administrative Assistant is responsible for providing administrative support to department executives and senior leadership team members. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant handles executives' requests and queries appropriately. This directs telephone calls and visitors and prepares documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives.
Calendar Management and Administrative Support - 50%
Manages calendaring for assigned executives including scheduling meeting and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc.
Ensures meeting set-up is prepared prior the event (room booked and set-up, refreshments, etc.)
Receives and announces telephone calls and visitors and as needed
Drafts meeting minutes and notes to submit to management for revision and final approval
Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, letters, etc.
Sorts and distributes incoming mail to appropriate executives
Serves as the liaison between executives and internal travel team regarding corporate travel
Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.)
Coordinates associate gifting as needed
Keeps management informed of area activities and of any significant problems
Corporate Projects and Initiatives - 40%
Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc.
Tracks progress and assists with scorecard updates
Reporting - 10%
Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees.
SECONDARY FUNCTIONS (IF APPLICABLE)
May work on special projects or other duties as assigned
Serves as back-up to other Executive Administrative Assistants as needed
SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY
Communicates with external vendors and service providers
QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS
High School Diploma or equivalent required; Bachelor's degree preferred
3+ years of executive administrative assistance experience required
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to adhere to and exhibit the Company Values at all times
Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
Ability to build relationships at all levels - internally and externally
Strong customer service mindset
Strong organizational and time management skills
Ability to work independently
Strong communication skills - both oral and written
Ability to work with sensitive information and maintain confidentiality
Solid critical thinking and problem-solving skills
KEY COMPETENCIES REQUIRED
Customer Focus
Optimizes Work Processes
Manages Complexity
Collaborates
Balances Stakeholders
Communicates Effectively
Resourcefulness
Manages Ambiguity
Plans and Aligns
Situational Adaptability
PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS
Typical office environment - sedentary with typing, writing, reading requirements
May be able to sit or stand
Speaking, reading, writing, ability to use a telephone and computer
Ability to exert up to 10 lbs. of force occasionally
Ability to interpret various instructions
Ability to deal with a variety of variables under only limited standardization
What is in it for you
Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions).Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance).Paid maternity and paternity leave.Company sponsored 401k plan with company matching.PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure.Tuition reimbursement for continuing education.An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.
EEO Statement
Locum Tenens is an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.