Burnt Hills-Ballston Lake Central School District
District Treasurer
Burnt Hills-Ballston Lake Central School District, Ballston Lake, New York, United States, 12019
The Treasurer's Office is responsible for all accounting, payroll and financial reporting for the district including: payroll and benefits, accounts payable and receivable. This includes, but is not limited to, the following:
Receive district funds from various sources and deposit same in the bank(s) designated by the Board of Education
Sign all checks issued by the District; upload positive pay file to proper bank for all checks issued from the district; follow on all uncashed district issued checks for resolution; make all necessary ACH transfers to the State and Federal government related to taxes due to each organization
Keep a record of District receipts and disbursements, including the recording of receipts and journal entries into the District's financial management system in accordance with the rules and regulations of the NYS Comptroller's Office and the Uniform System of Accounting
Prepare and submit monthly general fund financial statements, treasurer's and school lunch profit and loss reports and quarterly capital fund and extra class fund financial statements to the Board of Education
Monitor state and federal aid expected and received
File for lunch reimbursement monthly from Child Nutrition Management System
Maintain Trust and Agency as well as Trust and Expenditure/scholarship accounts
Maintain cash flow reports
Invest surplus District funds in accordance with board policy
Complete quarterly sales tax reporting for School Lunch Program, yearly sales tax for Extra Class Activity funds, quarterly Federal 941 and quarterly NYS 45 payroll tax reporting, and quarterly GA-4 (workers comp assessment); submit payroll taxes to NYS and IRS every payroll.
Post interest received and prepare bank reconciliations monthly
Maintain strict controls over all banking functions to ensure blocks, filters, dual approvals, multi-factor authentication and all other security features are in place to protect the district bank accounts from fraudulent activity.
Maintain debt service schedule and make all payments in a timely fashion
Process ERS yearly payment in a timely fashion
Responsible for reporting budget to actual spending to the New York State Education Department via the annual ST-3 entered in the NYS Management System (SAMS)
Additional Responsibilities include the following:
Extra Class
Monitor all receipts for taxable fundraising. Follow for profit and loss reports. Meet with main office treasurers yearly to update them with any audit or accounting changes. Update the extra class procedures on the web for class officer and advisor usage in accordance with NYS safeguarding, accounting, and auditing of extra classroom activity funds. Pay yearly sales tax pertaining to taxable sales by extra class clubs.
Medicaid
Monitor Medicaid payments received against claims submitted. Provide a report to the special education office of any paid, rejected or denied claims for follow up and potential re-claiming of funds. Re-apply for ETIN’s yearly for electronic Medicaid payment processing.
STAC
Maintain yearly ledger of all out of district costs for education of students attending BOCES, private, and other NYS public schools. Work with the Director of Special Services to prepare yearly costs associated with all high cost and summer special education classrooms. Work with the Transportation Supervisor to arrive at summer special education transportation costs. Provide the special education department with listing of students to STAC for summer and school year including dollar amounts. Verify AVL listings and balance with EFH670 yearly to monitor expected receivables. Maintain list of all district STAC users and permissions. Maintain list of all district NYSED file manager users for secure transfer of data to STAC unit.
Foster/McKinney Vento/Cross contracts
Maintain all fiscal information, contracts if applicable, and billing for any students in the categories above. Work closely with accounts receivable to update billing information as rates or placements change. Notify other districts of potential fiscal responsibility.
School Taxes
Work closely with BOCES, local bank, and third party vendors contracted by BOCES to ensure all payments (cash, check, e-check, or credit card) are accounted for properly. Balance frequently during tax season to ensure proper posting and receipt of funds. Process any return checks and overpayments as soon as possible.
Retirees
Monitor BOE agenda for retirements and keep a running spreadsheet for year-end accounting and posting of retirement benefits.
Auditing
Prepare and upload all documentation requested by external auditors, extra class auditors, internal auditors and NYS auditors if needed. Work closely with other departments to be sure they provide information necessary for proper completion of yearly audits. File all final documents with the state in accordance with NYSED Office of Audit Services submission of Financial Statements yearly.
Job Qualifications
School treasurers are entrusted with protecting the fiscal health of the district. To perform these roles and responsibilities, they must execute their duties with the utmost conscientiousness, collaboration and ethical behavior; additionally, they must possess an extensive set of skills and knowledge while demonstrating and nurturing high levels of trust based on their competence, integrity, and ethics. In addition, the following criteria apply:
A. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree in Accounting, Business Administration, Management or a related field and two years of experience in the field of accounting; or
B. Graduation from a regionally accredited or New York State registered two year college or university with an Associate's Degree in Accounting, Business Administration, Management or a related field and four years of experience as outlined in (A) above; or
C. An equivalent combination of training and experience defined by the limits of (A) and (B) above.
Position Start Date:01/13/2024
Application Deadline:11/20/2024
Receive district funds from various sources and deposit same in the bank(s) designated by the Board of Education
Sign all checks issued by the District; upload positive pay file to proper bank for all checks issued from the district; follow on all uncashed district issued checks for resolution; make all necessary ACH transfers to the State and Federal government related to taxes due to each organization
Keep a record of District receipts and disbursements, including the recording of receipts and journal entries into the District's financial management system in accordance with the rules and regulations of the NYS Comptroller's Office and the Uniform System of Accounting
Prepare and submit monthly general fund financial statements, treasurer's and school lunch profit and loss reports and quarterly capital fund and extra class fund financial statements to the Board of Education
Monitor state and federal aid expected and received
File for lunch reimbursement monthly from Child Nutrition Management System
Maintain Trust and Agency as well as Trust and Expenditure/scholarship accounts
Maintain cash flow reports
Invest surplus District funds in accordance with board policy
Complete quarterly sales tax reporting for School Lunch Program, yearly sales tax for Extra Class Activity funds, quarterly Federal 941 and quarterly NYS 45 payroll tax reporting, and quarterly GA-4 (workers comp assessment); submit payroll taxes to NYS and IRS every payroll.
Post interest received and prepare bank reconciliations monthly
Maintain strict controls over all banking functions to ensure blocks, filters, dual approvals, multi-factor authentication and all other security features are in place to protect the district bank accounts from fraudulent activity.
Maintain debt service schedule and make all payments in a timely fashion
Process ERS yearly payment in a timely fashion
Responsible for reporting budget to actual spending to the New York State Education Department via the annual ST-3 entered in the NYS Management System (SAMS)
Additional Responsibilities include the following:
Extra Class
Monitor all receipts for taxable fundraising. Follow for profit and loss reports. Meet with main office treasurers yearly to update them with any audit or accounting changes. Update the extra class procedures on the web for class officer and advisor usage in accordance with NYS safeguarding, accounting, and auditing of extra classroom activity funds. Pay yearly sales tax pertaining to taxable sales by extra class clubs.
Medicaid
Monitor Medicaid payments received against claims submitted. Provide a report to the special education office of any paid, rejected or denied claims for follow up and potential re-claiming of funds. Re-apply for ETIN’s yearly for electronic Medicaid payment processing.
STAC
Maintain yearly ledger of all out of district costs for education of students attending BOCES, private, and other NYS public schools. Work with the Director of Special Services to prepare yearly costs associated with all high cost and summer special education classrooms. Work with the Transportation Supervisor to arrive at summer special education transportation costs. Provide the special education department with listing of students to STAC for summer and school year including dollar amounts. Verify AVL listings and balance with EFH670 yearly to monitor expected receivables. Maintain list of all district STAC users and permissions. Maintain list of all district NYSED file manager users for secure transfer of data to STAC unit.
Foster/McKinney Vento/Cross contracts
Maintain all fiscal information, contracts if applicable, and billing for any students in the categories above. Work closely with accounts receivable to update billing information as rates or placements change. Notify other districts of potential fiscal responsibility.
School Taxes
Work closely with BOCES, local bank, and third party vendors contracted by BOCES to ensure all payments (cash, check, e-check, or credit card) are accounted for properly. Balance frequently during tax season to ensure proper posting and receipt of funds. Process any return checks and overpayments as soon as possible.
Retirees
Monitor BOE agenda for retirements and keep a running spreadsheet for year-end accounting and posting of retirement benefits.
Auditing
Prepare and upload all documentation requested by external auditors, extra class auditors, internal auditors and NYS auditors if needed. Work closely with other departments to be sure they provide information necessary for proper completion of yearly audits. File all final documents with the state in accordance with NYSED Office of Audit Services submission of Financial Statements yearly.
Job Qualifications
School treasurers are entrusted with protecting the fiscal health of the district. To perform these roles and responsibilities, they must execute their duties with the utmost conscientiousness, collaboration and ethical behavior; additionally, they must possess an extensive set of skills and knowledge while demonstrating and nurturing high levels of trust based on their competence, integrity, and ethics. In addition, the following criteria apply:
A. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree in Accounting, Business Administration, Management or a related field and two years of experience in the field of accounting; or
B. Graduation from a regionally accredited or New York State registered two year college or university with an Associate's Degree in Accounting, Business Administration, Management or a related field and four years of experience as outlined in (A) above; or
C. An equivalent combination of training and experience defined by the limits of (A) and (B) above.
Position Start Date:01/13/2024
Application Deadline:11/20/2024