University of Texas at Arlington
Administrative Assistant I - Vice President for Research and Innovation
University of Texas at Arlington, Arlington, Texas, United States, 76000
Administrative Assistant I - Vice President for Research and Innovation
Please see Special Instructions for more details.Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Position InformationPosting Number:
S05867PPosition Title:
Administrative Assistant I - Vice President for Research and InnovationDepartment:
Vice President for ResearchLocation:
ArlingtonJob Family:
Administrative SupportPosition Status:
Full-timeWork Hours:
Standard, Monday-Friday 8:00am-5:00pmHybrid eligible.Salary:
Salary is commensurate based on qualifications and relevant experience.We are proud to offer a comprehensive benefits package to all our employees at the University.Job SummaryProvide varied administrative support, including travel, scheduling, and procurement to the Associate Vice President for Research, Assistant Vice President for Research, and the research activities under the Vice President for Research and Innovation. Requires moderate exercise of independent judgment, initiative, and ability to make decisions relative to office operations.Essential Duties and ResponsibilitiesOversee the general reception area, greet, and direct visitors, and answer phones.Coordinate all travel arrangements and travel authorizations.Process expense reports for payments and reimbursements; prepare vouchers, process invoices, purchase orders, and non-travel expense reimbursements.Assist with calendars/scheduling, and scheduling of events, meetings, or use of facilities.Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.Assist with meeting and event planning, monitoring, setup, and teardown, payment processing.Process service requests; mailing and shipping.Coordinate, track, and file all VPRI faculty awards in SharePoint.Support the VPRI accounting office as needed.Minimum QualificationsBachelor’s degree with one (1) year upper-level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience.One (1) year of supervisory experience.Preferred QualificationsExperience working with university academic programs or providing administrative leadership.Previous experience working in an educational setting.Knowledge, Skills and AbilitiesExceptional organizational skills.Attention to detail, and the ability to work independently and proactively.Knowledge of industry-specific terminology, trends, and best practices is a plus.Solid leadership skills, management, and interpersonal skills.Excellent written and verbal communication skills, with the ability to compose and edit professional documents.Ability to maintain confidentiality and demonstrate a high level of discretion and professionalism.Professional problem-solving skills.Ability to work independently with minimal supervision.Professional interpersonal skills and the ability to build and maintain positive working relationships with internal and external stakeholders.Solid proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with calendar management software.Flexibility and adaptability to changing priorities and deadlines.Other RequirementsWorking ConditionsCBC Requirement:
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO Statement:
The University of Texas at Arlington (UTA) prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.ADA Accommodations:
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities.Number of Vacancies:
1Minimum Number of References Required:
3Maximum Number of References Accepted:
3Special Instructions to Applicants:
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
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Please see Special Instructions for more details.Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.Position InformationPosting Number:
S05867PPosition Title:
Administrative Assistant I - Vice President for Research and InnovationDepartment:
Vice President for ResearchLocation:
ArlingtonJob Family:
Administrative SupportPosition Status:
Full-timeWork Hours:
Standard, Monday-Friday 8:00am-5:00pmHybrid eligible.Salary:
Salary is commensurate based on qualifications and relevant experience.We are proud to offer a comprehensive benefits package to all our employees at the University.Job SummaryProvide varied administrative support, including travel, scheduling, and procurement to the Associate Vice President for Research, Assistant Vice President for Research, and the research activities under the Vice President for Research and Innovation. Requires moderate exercise of independent judgment, initiative, and ability to make decisions relative to office operations.Essential Duties and ResponsibilitiesOversee the general reception area, greet, and direct visitors, and answer phones.Coordinate all travel arrangements and travel authorizations.Process expense reports for payments and reimbursements; prepare vouchers, process invoices, purchase orders, and non-travel expense reimbursements.Assist with calendars/scheduling, and scheduling of events, meetings, or use of facilities.Responsible for keeping inventory of all office supplies and placing orders for replenishment if needed.Assist with meeting and event planning, monitoring, setup, and teardown, payment processing.Process service requests; mailing and shipping.Coordinate, track, and file all VPRI faculty awards in SharePoint.Support the VPRI accounting office as needed.Minimum QualificationsBachelor’s degree with one (1) year upper-level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience.One (1) year of supervisory experience.Preferred QualificationsExperience working with university academic programs or providing administrative leadership.Previous experience working in an educational setting.Knowledge, Skills and AbilitiesExceptional organizational skills.Attention to detail, and the ability to work independently and proactively.Knowledge of industry-specific terminology, trends, and best practices is a plus.Solid leadership skills, management, and interpersonal skills.Excellent written and verbal communication skills, with the ability to compose and edit professional documents.Ability to maintain confidentiality and demonstrate a high level of discretion and professionalism.Professional problem-solving skills.Ability to work independently with minimal supervision.Professional interpersonal skills and the ability to build and maintain positive working relationships with internal and external stakeholders.Solid proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with calendar management software.Flexibility and adaptability to changing priorities and deadlines.Other RequirementsWorking ConditionsCBC Requirement:
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO Statement:
The University of Texas at Arlington (UTA) prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status.ADA Accommodations:
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities.Number of Vacancies:
1Minimum Number of References Required:
3Maximum Number of References Accepted:
3Special Instructions to Applicants:
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
#J-18808-Ljbffr