Florida International University - Board of Trustees
Program Director
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Opening ID
533822
Location
Modesto A. Maidique Campus
Full/Part Time
Full-Time
Review Date
11/14/2024
Regular/Temporary
Regular
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Program Director plays a critical role in supporting the Director of Infrastructure and Innovation by overseeing and optimizing the department's administrative, financial, and operational functions. This position ensures the smooth execution of office operations, provides comprehensive support to the Director, and coordinates departmental activities with precision. In addition to managing the department's financial operations, including budgeting and expenditure tracking, the Program Director is responsible for producing detailed data reports, maintaining accurate records, and ensuring compliance with institutional policies. Interprets University, SUS, and unit policies and procedures for faculty, staff, and students. Provides recommendations to the Director on policies and procedures to improve operational efficiency. Manages the unit's operating budget and expenditures, including account reconciliations, Foundation reimbursements, and deposits. Provides financial analysis and reports to department leadership on budgetary performance. Serves as the Fiscal Liaison for the department, advising leadership on budget discrepancies and ensuring compliance with financial protocols. Collaborates extensively with the Office of Research and Economic Development (ORED) and the College of Engineering and Computing (CEC) Dean's office to address and support the unit's operational needs. This includes ensuring that all processes adhere to university policies and procedures, particularly in areas related to grant administration, research compliance, and financial oversight. Oversees the preparation of requisitions, travel authorizations (TARs), travel reimbursements, and expense reports. Ensures compliance with university procurement policies and facilitates efficient transaction processing. Manages unit credit card transactions, adhering to university policies. Maintains comprehensive transaction records and ensures timely reconciliation. Supports faculty and students with expense report submissions and follow-up. Acts as a proxy approver for HR-related transactions and assists with the logistics of hiring, onboarding, and terminating department employees. Provides oversight for temporary staff and coordinates with central HR as needed. Collects and analyzes unit metrics and provides reports as required. Ensures that academic-related data is properly maintained for decision-making purposes. Facilities the preparation of reports to designated research sponsor and ensures timely submission. Safeguards confidential student, faculty, and staff data, ensuring compliance with all state and federal laws, as well as university policies. Provides high-level administrative support to the Director, including managing the Director's calendar, preparing agendas, handling correspondence, and overseeing logistics for meetings and events. Ensures that the Director is informed of matters requiring immediate attention. Oversees the planning and execution of unit events, including recurring activities and special events such as conferences, webinars, and seminars. Responsibilities include coordinating with speakers, managing communication and mailing announcements, and ensuring all invitees are promptly informed and engaged. Serves as the University's credit card user for departmental transactions. Adheres to University's rules and regulations. Ensures the unit's website is updated and provides updates to the appropriate units for updates and the Director as needed. Supports the unit's efforts in preparing for accreditation visits and other compliance-related activities. Ensures that all necessary documentation is in order and available for review. Represents the unit in interactions with external partners, including faculty from other universities, industry professionals, and the public. Provides exceptional customer service and ensures positive engagement with all stakeholders. Serves as a Public Notary for the unit, providing notary services to faculty, staff, and students as needed. Minimum Qualifications
Bachelor's degree in business, education, or related field and six (6) years of related work experience or Master's degree in business, education, or related field and four (4) years of related work experience. Desired Qualifications
Experience managing research projects. Job Category
Administrative Advertised Salary
$72,022 - $78,000 Work Schedule
Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements
Expanded Background Check Other Information
Ability to work flexible hours as needed. Ability to travel locally. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in
My Applications . To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.
Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in
My Applications . To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.
It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
https://police.fiu.edu/download/annual-security-fire-safety-report/ . To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of
their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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533822
Location
Modesto A. Maidique Campus
Full/Part Time
Full-Time
Review Date
11/14/2024
Regular/Temporary
Regular
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Program Director plays a critical role in supporting the Director of Infrastructure and Innovation by overseeing and optimizing the department's administrative, financial, and operational functions. This position ensures the smooth execution of office operations, provides comprehensive support to the Director, and coordinates departmental activities with precision. In addition to managing the department's financial operations, including budgeting and expenditure tracking, the Program Director is responsible for producing detailed data reports, maintaining accurate records, and ensuring compliance with institutional policies. Interprets University, SUS, and unit policies and procedures for faculty, staff, and students. Provides recommendations to the Director on policies and procedures to improve operational efficiency. Manages the unit's operating budget and expenditures, including account reconciliations, Foundation reimbursements, and deposits. Provides financial analysis and reports to department leadership on budgetary performance. Serves as the Fiscal Liaison for the department, advising leadership on budget discrepancies and ensuring compliance with financial protocols. Collaborates extensively with the Office of Research and Economic Development (ORED) and the College of Engineering and Computing (CEC) Dean's office to address and support the unit's operational needs. This includes ensuring that all processes adhere to university policies and procedures, particularly in areas related to grant administration, research compliance, and financial oversight. Oversees the preparation of requisitions, travel authorizations (TARs), travel reimbursements, and expense reports. Ensures compliance with university procurement policies and facilitates efficient transaction processing. Manages unit credit card transactions, adhering to university policies. Maintains comprehensive transaction records and ensures timely reconciliation. Supports faculty and students with expense report submissions and follow-up. Acts as a proxy approver for HR-related transactions and assists with the logistics of hiring, onboarding, and terminating department employees. Provides oversight for temporary staff and coordinates with central HR as needed. Collects and analyzes unit metrics and provides reports as required. Ensures that academic-related data is properly maintained for decision-making purposes. Facilities the preparation of reports to designated research sponsor and ensures timely submission. Safeguards confidential student, faculty, and staff data, ensuring compliance with all state and federal laws, as well as university policies. Provides high-level administrative support to the Director, including managing the Director's calendar, preparing agendas, handling correspondence, and overseeing logistics for meetings and events. Ensures that the Director is informed of matters requiring immediate attention. Oversees the planning and execution of unit events, including recurring activities and special events such as conferences, webinars, and seminars. Responsibilities include coordinating with speakers, managing communication and mailing announcements, and ensuring all invitees are promptly informed and engaged. Serves as the University's credit card user for departmental transactions. Adheres to University's rules and regulations. Ensures the unit's website is updated and provides updates to the appropriate units for updates and the Director as needed. Supports the unit's efforts in preparing for accreditation visits and other compliance-related activities. Ensures that all necessary documentation is in order and available for review. Represents the unit in interactions with external partners, including faculty from other universities, industry professionals, and the public. Provides exceptional customer service and ensures positive engagement with all stakeholders. Serves as a Public Notary for the unit, providing notary services to faculty, staff, and students as needed. Minimum Qualifications
Bachelor's degree in business, education, or related field and six (6) years of related work experience or Master's degree in business, education, or related field and four (4) years of related work experience. Desired Qualifications
Experience managing research projects. Job Category
Administrative Advertised Salary
$72,022 - $78,000 Work Schedule
Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements
Expanded Background Check Other Information
Ability to work flexible hours as needed. Ability to travel locally. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in
My Applications . To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.
Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in
My Applications . To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.
It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
https://police.fiu.edu/download/annual-security-fire-safety-report/ . To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of
their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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