Washington Trust Bank
Executive Assistant to CHRO
Washington Trust Bank, Spokane, Washington, United States, 99254
Description
Great opportunity for an experienced administrative professional to work in a dynamic and fast-paced environment! Reporting directly to the Chief Human Resources Officer (CHRO), this role will position you at the heart of our HR operations. You'll be the primary point of contact for the CHRO, managing calendars, travel, and communications, while also serving as a supportive role for the entirety of the HR division. With responsibilities ranging from high-level coordination with internal and external stakeholders to providing administrative support for the varying teams within our HR division.
Location:
Washington Trust Bank Main Office, 717 W Sprague Avenue, Spokane WA, 99201
Essential Functions:
Provides high-level support to the CHRO while serving as the overall office manager for the division.
Serves as the primary point of contact between the CHRO and internal/external stakeholders, ensuring clear and timely communication.
Works within an environment that requires a high level of confidentiality while exercising independent judgment and trust.
Supports the CHRO in managing their calendars, inboxes, and travel arrangements.
Supports specific functions of employee relations, including the processing of terminations.
Coordinates executive level interview scheduling for remote, hybrid, and onsite interview settings. As well as assisting with executive onboarding.
Supports the day-to-day functions of the division, including but not limited to, budget monitoring, office supply upkeep, and occasional front desk coverage.
Organizes HR events and monthly staff meetings.
Manages resource calendars while serving as a point of contact for meeting room coordination and technical support.
Provides meeting/event scheduling, agenda preparation, travel arrangements, and communications for a number of varying committees, sponsorships, and cross-departmental teams.
Supports the CHRO with various community engagement initiatives and bank wide sponsorships through symposium planning, expense/invoice management, and communication management.
Requirements:
Requires progressively responsible administrative professional work experience providing support to a senior level manager.
Extensive secretarial, organizational, prioritization and communication skills to perform efficiently at a fast-paced, executive level.
Strong technical skills; proven professional experience utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Cisco conferencing devices, and PC-based HR applications.
Strong emphasis on ability to maintain confidentiality of sensitive issues and exercise independent judgment and trust.
High level of attention to detail; ability to produce accurate and timely work.
Proficiency in conducting research, analysis, and assumptions, preparing reports, and correspondence.
Proficiency in project management and event planning.
Strong interpersonal skills to maintain excellent relationships with management, staff, and team members.
Ability to represent the department and the CHRO in a professional manner at all times.
Ability to remain flexible and cooperative in an environment of shifting priorities and varying responsibilities.
Outstanding written and verbal communication skills.
Compensation:
$54,742 - $82,114 with a target starting range of $54,742 - $70,000
The compensation range represents the low and high end of the base compensation range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.
What Our Culture Can Offer You :
Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.
Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outlined by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Great opportunity for an experienced administrative professional to work in a dynamic and fast-paced environment! Reporting directly to the Chief Human Resources Officer (CHRO), this role will position you at the heart of our HR operations. You'll be the primary point of contact for the CHRO, managing calendars, travel, and communications, while also serving as a supportive role for the entirety of the HR division. With responsibilities ranging from high-level coordination with internal and external stakeholders to providing administrative support for the varying teams within our HR division.
Location:
Washington Trust Bank Main Office, 717 W Sprague Avenue, Spokane WA, 99201
Essential Functions:
Provides high-level support to the CHRO while serving as the overall office manager for the division.
Serves as the primary point of contact between the CHRO and internal/external stakeholders, ensuring clear and timely communication.
Works within an environment that requires a high level of confidentiality while exercising independent judgment and trust.
Supports the CHRO in managing their calendars, inboxes, and travel arrangements.
Supports specific functions of employee relations, including the processing of terminations.
Coordinates executive level interview scheduling for remote, hybrid, and onsite interview settings. As well as assisting with executive onboarding.
Supports the day-to-day functions of the division, including but not limited to, budget monitoring, office supply upkeep, and occasional front desk coverage.
Organizes HR events and monthly staff meetings.
Manages resource calendars while serving as a point of contact for meeting room coordination and technical support.
Provides meeting/event scheduling, agenda preparation, travel arrangements, and communications for a number of varying committees, sponsorships, and cross-departmental teams.
Supports the CHRO with various community engagement initiatives and bank wide sponsorships through symposium planning, expense/invoice management, and communication management.
Requirements:
Requires progressively responsible administrative professional work experience providing support to a senior level manager.
Extensive secretarial, organizational, prioritization and communication skills to perform efficiently at a fast-paced, executive level.
Strong technical skills; proven professional experience utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Cisco conferencing devices, and PC-based HR applications.
Strong emphasis on ability to maintain confidentiality of sensitive issues and exercise independent judgment and trust.
High level of attention to detail; ability to produce accurate and timely work.
Proficiency in conducting research, analysis, and assumptions, preparing reports, and correspondence.
Proficiency in project management and event planning.
Strong interpersonal skills to maintain excellent relationships with management, staff, and team members.
Ability to represent the department and the CHRO in a professional manner at all times.
Ability to remain flexible and cooperative in an environment of shifting priorities and varying responsibilities.
Outstanding written and verbal communication skills.
Compensation:
$54,742 - $82,114 with a target starting range of $54,742 - $70,000
The compensation range represents the low and high end of the base compensation range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.
What Our Culture Can Offer You :
Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.
Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outlined by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)