Florida International University - Board of Trustees
Alumni Relations Events Manager
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Opening ID:
531869
Location:
Modesto A. Maidique Campus
Full/Part Time:
Full-Time
Review Date:
04/10/2024
Regular/Temporary:
Regular
About FIUFlorida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job SummaryThe Alumni Relations Events Manager is responsible for the planning and execution of complex events and event functions in the office of Alumni Relations that meet the strategic goals of the FIU Alumni Association. Designs, plans, and produces exceptional events for the University that reflect and advance FIU's brand and cultivates donors and prospects. Leads the Alumni Association's events and logistics, such as lectures, fundraisers, conferences, networkers, board meetings, tailgates, and signature events.
Leads event execution of the Alumni Association's events, such as Fishing Scholarship Tournament and Block Party, Torch Awards, Annual Meeting, tailgates, homecoming, reunions, Panther Alumni Week, etc. Consults with Director on management of large-scale events.
Serves as the procard approver for departmental transactions. Assures compliance and adherence to University credit card policies and procedures.
Assists in the development of communication plans for all Signature Events for FIU Alumni. Prepares marketing materials for external distribution at events to include but not limited to emails, event signage, credentials, etc.
Responsible for the Events Team budget by making recommendations, managing budget trackers, submitting foundation invoices, expense reports, requisitions, and contracts.
Manage, mentor, and train event interns to support the creation and execution of Signature Events for FIU Alumni.
Prepares event contracts and invoices in a timely fashion for event vendor payment and works closely with Finance and Administration on processing and vendor communication.
Prepares RSVP lists, name badges, and event briefings per event.
Tracks event budget including revenues and expenses, working closely with the Director of Alumni Relations.
Researches and procures vendor services for events locally, nationally, and internationally. Projects expenses and revenues and manages contract process and payments between vendor and the Foundation Finance department.
Leads logistics and production on event day, execution of the event, and event breakdown. Develops staffing and volunteer roles, develops and leads volunteer and staff briefings prior to the event.
Collaborates with designated departments on processing donation receipts, establishing fair market value for events, and filling out appropriate forms for event insurance and contracts.
Oversees the daily operations of Student Ambassadors programming. Monitors and approves program expenditures within allocated budget. Develops and produces KPI reports.
Formulates policies and procedures for Student Ambassador program and any other area of program administration.
Assist the Director with advising Student Ambassadors and event management and volunteer management.
Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
Minimum QualificationsBachelor's degree and four (4) years' experience in higher education, alumni relations, development, event management, or a related field.
Desired QualificationsBachelor's degree in Hospitality, Marketing, Communications, or related field AND experience in developing comprehensive programs and activities to increase constituent participation. Experience with program development and execution of programs. Experience planning and implementing outreach efforts.
Job CategoryAdministrative
Advertised Salary$55,000-$60,000
Work ScheduleBegin time: 8:30 AMEnd time: 5:00 PM
Pre-Employment RequirementsCriminal Background Check
Other InformationAbility to travel locally and nationally.Ability to work flexible hours as needed.Ability to work evenings, weekends, and holidays.
How To ApplyProspective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
DisclosuresClery Notice
: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
Annual Security Report .
Pay Transparency
: Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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531869
Location:
Modesto A. Maidique Campus
Full/Part Time:
Full-Time
Review Date:
04/10/2024
Regular/Temporary:
Regular
About FIUFlorida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job SummaryThe Alumni Relations Events Manager is responsible for the planning and execution of complex events and event functions in the office of Alumni Relations that meet the strategic goals of the FIU Alumni Association. Designs, plans, and produces exceptional events for the University that reflect and advance FIU's brand and cultivates donors and prospects. Leads the Alumni Association's events and logistics, such as lectures, fundraisers, conferences, networkers, board meetings, tailgates, and signature events.
Leads event execution of the Alumni Association's events, such as Fishing Scholarship Tournament and Block Party, Torch Awards, Annual Meeting, tailgates, homecoming, reunions, Panther Alumni Week, etc. Consults with Director on management of large-scale events.
Serves as the procard approver for departmental transactions. Assures compliance and adherence to University credit card policies and procedures.
Assists in the development of communication plans for all Signature Events for FIU Alumni. Prepares marketing materials for external distribution at events to include but not limited to emails, event signage, credentials, etc.
Responsible for the Events Team budget by making recommendations, managing budget trackers, submitting foundation invoices, expense reports, requisitions, and contracts.
Manage, mentor, and train event interns to support the creation and execution of Signature Events for FIU Alumni.
Prepares event contracts and invoices in a timely fashion for event vendor payment and works closely with Finance and Administration on processing and vendor communication.
Prepares RSVP lists, name badges, and event briefings per event.
Tracks event budget including revenues and expenses, working closely with the Director of Alumni Relations.
Researches and procures vendor services for events locally, nationally, and internationally. Projects expenses and revenues and manages contract process and payments between vendor and the Foundation Finance department.
Leads logistics and production on event day, execution of the event, and event breakdown. Develops staffing and volunteer roles, develops and leads volunteer and staff briefings prior to the event.
Collaborates with designated departments on processing donation receipts, establishing fair market value for events, and filling out appropriate forms for event insurance and contracts.
Oversees the daily operations of Student Ambassadors programming. Monitors and approves program expenditures within allocated budget. Develops and produces KPI reports.
Formulates policies and procedures for Student Ambassador program and any other area of program administration.
Assist the Director with advising Student Ambassadors and event management and volunteer management.
Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
Minimum QualificationsBachelor's degree and four (4) years' experience in higher education, alumni relations, development, event management, or a related field.
Desired QualificationsBachelor's degree in Hospitality, Marketing, Communications, or related field AND experience in developing comprehensive programs and activities to increase constituent participation. Experience with program development and execution of programs. Experience planning and implementing outreach efforts.
Job CategoryAdministrative
Advertised Salary$55,000-$60,000
Work ScheduleBegin time: 8:30 AMEnd time: 5:00 PM
Pre-Employment RequirementsCriminal Background Check
Other InformationAbility to travel locally and nationally.Ability to work flexible hours as needed.Ability to work evenings, weekends, and holidays.
How To ApplyProspective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
DisclosuresClery Notice
: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:
Annual Security Report .
Pay Transparency
: Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
#J-18808-Ljbffr