State of Louisiana
Administrative Assistant 3
State of Louisiana, Natchitoches, Louisiana, United States, 71457
Salary :
$2,272.00 - $4,089.00 Monthly
Location :
Natchitoches, LA
Job Type:
Classified
Job Number:
202338
Department:
Northwestern State University
Opening Date:
11/08/2024
Closing Date:
11/14/2024 11:59 PM Central
Supplemental Information
The Department of Electronic Learning and Global Engagement at Northwestern State University is currently accepting applications for an Administrative Assistant 3.
Ideal candidates should possess the following key competencies:
Core Competencies :Communicating Effectively : The ability to relay information correctly and appropriately to connect people andideas.Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, anddecisions.Focusing on Customers:
The ability to serve the needs of those who support and/or rely on the services provided.
Preferred Competencies:Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.Adapting to Change:
The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Self-Awareness : The ability to manage your personality, behavior, skills, and emotions.
No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of the completed education and experience sections on your application. Applications may be rejected if incomplete. *The successful candidate will be subject to a background check, as a condition of employment.
Northwestern State University is a State as a Model Employer (SAME) agency.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
All complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University
for facilities
is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For
student
academic services , contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu. For
faculty/staff accommodations and services , contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.
For updates on your application status, please email:
Antigone Speed, HR Specialist
speeda@nsula.eduNorthwestern State UniversityOffice of Institutional Effectiveness & Human Resources
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:Advanced.
Supervision Received:General from a professional, supervisor or manager.
Supervision Exercised:May supervise 1-2 lower-level personnel.
Location of Work:May be used by all state agencies.
Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Examples of Work
SECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage
More information can be found at
Parental Leave
- Up to six weeks paid parental leaveMore information can be found at
Holidays and Leave
- State employees receive the following paid holidays each year:
New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana (),Louisiana School Employees Retirement System (), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively2= I have limited experience or require assistance to communicate effectively3= I can communicate effectively4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction2= I have limited experience or require assistance to accept direction3= I can accept direction4= I can accept directions and help others improve their ability to accept direction
04
ADi: Explain your rating by providing specific and relevant examples in the box below.
05
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change2= I have limited experience or require assistance to adapt to change3= I can adapt to change4= I can adapt to change and help others improve their ability to adapt to change
06
AC: Explain your rating by providing specific and relevant examples in the box below.
07
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers2= I have limited experience or require assistance to focus on customers3= I can focus on customers4= I can focus on customers and help others improve their ability to focus on customers
08
FC: Explain your rating by providing specific and relevant examples in the box below.
09
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability2= I have limited experience or require assistance to demonstrate accountability3= I can demonstrate accountability4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
10
DA: Explain your rating by providing specific and relevant examples in the box below.
Required Question
$2,272.00 - $4,089.00 Monthly
Location :
Natchitoches, LA
Job Type:
Classified
Job Number:
202338
Department:
Northwestern State University
Opening Date:
11/08/2024
Closing Date:
11/14/2024 11:59 PM Central
Supplemental Information
The Department of Electronic Learning and Global Engagement at Northwestern State University is currently accepting applications for an Administrative Assistant 3.
Ideal candidates should possess the following key competencies:
Core Competencies :Communicating Effectively : The ability to relay information correctly and appropriately to connect people andideas.Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, anddecisions.Focusing on Customers:
The ability to serve the needs of those who support and/or rely on the services provided.
Preferred Competencies:Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.Adapting to Change:
The ability to adjust plans, expectations, and behaviors in response to change.Demonstrating Self-Awareness : The ability to manage your personality, behavior, skills, and emotions.
No Civil Service test score
is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of the completed education and experience sections on your application. Applications may be rejected if incomplete. *The successful candidate will be subject to a background check, as a condition of employment.
Northwestern State University is a State as a Model Employer (SAME) agency.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
All complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University
for facilities
is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For
student
academic services , contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu. For
faculty/staff accommodations and services , contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.
For updates on your application status, please email:
Antigone Speed, HR Specialist
speeda@nsula.eduNorthwestern State UniversityOffice of Institutional Effectiveness & Human Resources
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:Advanced.
Supervision Received:General from a professional, supervisor or manager.
Supervision Exercised:May supervise 1-2 lower-level personnel.
Location of Work:May be used by all state agencies.
Job Distinctions:Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.Examples of Work
SECRETARIALResponds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDINGSets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage
More information can be found at
Parental Leave
- Up to six weeks paid parental leaveMore information can be found at
Holidays and Leave
- State employees receive the following paid holidays each year:
New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana (),Louisiana School Employees Retirement System (), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively2= I have limited experience or require assistance to communicate effectively3= I can communicate effectively4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction2= I have limited experience or require assistance to accept direction3= I can accept direction4= I can accept directions and help others improve their ability to accept direction
04
ADi: Explain your rating by providing specific and relevant examples in the box below.
05
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change2= I have limited experience or require assistance to adapt to change3= I can adapt to change4= I can adapt to change and help others improve their ability to adapt to change
06
AC: Explain your rating by providing specific and relevant examples in the box below.
07
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers2= I have limited experience or require assistance to focus on customers3= I can focus on customers4= I can focus on customers and help others improve their ability to focus on customers
08
FC: Explain your rating by providing specific and relevant examples in the box below.
09
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability2= I have limited experience or require assistance to demonstrate accountability3= I can demonstrate accountability4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
10
DA: Explain your rating by providing specific and relevant examples in the box below.
Required Question