Manufacturing Administrator, Bedding & Print

JOB TITLE: Manufacturing Administrator, Bedding & PrintReports To: Manager, SE ManufacturingPrepared by: Valley Forge Fabrics 2024DEPARTMENT: ManufacturingSummary:The Manufacturing Administrator plays a crucial role in supporting the Manufacturing team by handling administrative tasks, coordinating activities, and ensuring smooth operations through the department. This role involves managing documentation, facilitating communication, logging and tracking orders through the process, upkeep of pertinent information such as yardage, delivery dates, freight costs, etc. and assisting with various administrative duties to enhance efficiency and effectiveness within the manufacturing environment.ESSENTIAL DUTIES AND RESPONSIBILITIES: Core duties and responsibilities include the following. Other duties may be assigned. Sign and return Fabricator order acknowledgments. Additionally attached OA to Purchase Orders in system.Ensure confirmed date for all Manufacturing Purchase Orders and Production orders are entered according to consolidation/ export schedule.Keep track and ensures that order acknowledgments are received with SLA and promptly communicates any delivery issues to internal teams. Enter and maintain data in manufacturing systems and databases, ensuring accuracy and completeness.Review Incoming/ outgoing transfer orders ensuring dates and special instructions are accurate.Arrange shipments of Princess packages to fabricators.Review Bedding and Print Lab Dip's, Strike off's, Fabric samples and Fit samples with Project Management, Quality and Sourcing. (Milestone for ensuring fabrication is on time)Maintain and archive manufacturing records, ensuring logs are kept up-to-date and stored securely.Prepares fits samples along with corresponding documents for QC to perform inspection.Collaborate with Customer Care team to arrange fit samples to customer for approval.Serve as a point of contact between the Manufacturing team and other departments, facilitating clear and effective communication.Support the planning and coordination of maintenance activities, equipment repairs, and other operational tasks.Prepare and distribute internal communications, including meeting agendas, minutes, and status reports.Provide general administrative support to the manufacturing team, including handling correspondence, scheduling meetings, and managing office supplies.Manage monthly fabric returns for excess fabric.Generate and publish master pick list for In-house orders.Process billing for 3PM Bedding and Sample Print orders and ensuring POD documents uploaded accordingly.Quarterly review inventory for 3PM and in-house bedding ensuring only goods in WIP are stored.Systematically end in-house bedding production orders ensuring working loss is captured. Systematically receive incoming transfer orders/ Purchase orders into 3PM facilities.Systematically receive voyages into 3PM warehouse.Assist in reviewing and validating different parameters to firm productions orders, purchase orders and transfers orders.Oversee the order placement process, ensuring timely and accurate procurement of materials and components.Work closely with manufacturing and other departments to align procurement activities with production schedules and project requirements.Update and manage Purchase Order requester details, including requested date.Record monthly procurement for KPI reporting.COMPETENCIES:To perform the job successfully, an individual should demonstrate the following competencies:IntellectualAnalytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.Design - Demonstrates attention to detail.Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.InterpersonalCustomer Service - Responds promptly to customer needs Responds to requests for service and assistance; Meets commitments.External Working Relationships - Develops and maintains courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations.Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.LeadershipQuality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.OrganizationBusiness Acumen - Understands business implications of decisions.Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.Diversity - Shows respect and sensitivity for cultural differences.Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity.Self-ManagementPlanning/Organizing - Prioritizes and plans work activities; Uses time efficiently.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.BUSINESS RELATED CONTACTS:Product Development, Project Management, Materials Management, and Outside VendorsQUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: Bachelor's degree (B.A.) from four-year college or university; 5 years related experience and/or training; or equivalent combination of education and experience. Previous work experience in the Manufacturing is preferred. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.COMPUTER SKILLS:To perform this job successfully, an individual should have knowledge of: Internet Software; Microsoft software and Sales Force (Quoting Software).OTHER QUALIFICATIONS:1-3 years prior office experience working with purchase orders is preferred.At least 2 years in a role requiring strong data entry and typing skills is required.Experience working in a manufacturing environment preferred.Strong working knowledge of Microsoft applications that includes D365, Excel, Word & PowerPoint is preferred.PHYSICAL DEMANDS AND WORK ENVIRONMENT:Occasionally required to standFrequently required to walkFrequently required to sitContinually required to talk or hearThe employee must occasionally lift and /or move more than 25 pounds.