Salt Lake Community College
Administrative Assistant I, Biology
Salt Lake Community College, Salt Lake City, Utah, United States, 84193
Salt Lake Community College (SLCC) is in the Salt Lake Valley, nestled in the beautiful Wasatch Mountains. This area boasts more than just winter recreation; it is also the cultural heart of Utah. The cities and surrounding area offer year-round, world-class recreation, sporting events, history, arts, and entertainment. Utah consistently earns top accolades for its exceptional economy, affordable cost of living and strong communities.
Salt Lake Community College, an open access institution, strives to be a model for comprehensive and transformative education and therefore is seeking an administrative assistant who is skilled in handling routine and advanced office duties to join an academic department whose primary mission is to cultivate an environment of respect and empathy.
Under minimal supervision, the purpose of this position is to provide secretarial and general administrative support to the Associate Dean of Biology. The person hired for this position should be able to make decisions within the scope of the job description and duties and serve as an initial point of contact by maintaining office hours, answering phones, and greeting visitors. They will be expected to work and communicate with all levels of administration, faculty, staff, students, and visitors as well as support the department, school and college strategic initiatives when requested. The successful candidate will be proactive in putting together calendars, scheduling meetings, providing accurate responses to inquiries, following-up with action items, and carrying on the work of the office in the absence of the Associate Dean. They must be able to work with and safeguard confidential documents while maintaining confidentiality as well as adhere to all SLCC policies and procedures.
Working across both the Taylorsville and Jordan campuses, this position requires someone who is highly organized and proactive in supporting a large department. The ideal candidate will take initiative to improve processes and help faculty, staff, and students without waiting to be directed.
Manage the general affairs of the Biology office including its associated programs, courses, faculty, staff and students. General duties include maintaining office hours, fielding telephone calls (including the Associate Dean's), receiving and directing students and visitors, providing general office support to the faculty and staff.
Perform administrative functions including, but not limited to, completing personal action paperwork, payroll (time-entry, adjunct contracts, load documents etc.), purchasing (P-card, requisitions, purchase orders, bids etc.), budgeting (creating, processing and/or reconciling of fiscal and budgetary documents etc.), completing department inventory, and handling travel arrangements. Maintain a high level of professionalism and confidentiality related to communication with all internal and external community members associated with the college.
Perform secretarial functions for the Associate Dean by composing correspondence, completing word processing tasks, scheduling (semester classes, faculty evaluations, student appointments, events etc.), maintaining calendars, taking minutes, coordinating activities with other areas of the College etc.
Provide technological support to the Associate Dean including but not limited to researching and analyzing information and data (program and course assessments and reviews, lab fee evaluations, grade distributions etc.), using/maintaining databases, creating spreadsheets (e.g. budgets, purchases etc.)
Maintain department electronic repository sites on dedicated server as well as Sharepoint and faculty tenure files.Update and maintain department website and assist in marketing of department programs.
Other duties as assigned.
Salt Lake Community College, an open access institution, strives to be a model for comprehensive and transformative education and therefore is seeking an administrative assistant who is skilled in handling routine and advanced office duties to join an academic department whose primary mission is to cultivate an environment of respect and empathy.
Under minimal supervision, the purpose of this position is to provide secretarial and general administrative support to the Associate Dean of Biology. The person hired for this position should be able to make decisions within the scope of the job description and duties and serve as an initial point of contact by maintaining office hours, answering phones, and greeting visitors. They will be expected to work and communicate with all levels of administration, faculty, staff, students, and visitors as well as support the department, school and college strategic initiatives when requested. The successful candidate will be proactive in putting together calendars, scheduling meetings, providing accurate responses to inquiries, following-up with action items, and carrying on the work of the office in the absence of the Associate Dean. They must be able to work with and safeguard confidential documents while maintaining confidentiality as well as adhere to all SLCC policies and procedures.
Working across both the Taylorsville and Jordan campuses, this position requires someone who is highly organized and proactive in supporting a large department. The ideal candidate will take initiative to improve processes and help faculty, staff, and students without waiting to be directed.
Manage the general affairs of the Biology office including its associated programs, courses, faculty, staff and students. General duties include maintaining office hours, fielding telephone calls (including the Associate Dean's), receiving and directing students and visitors, providing general office support to the faculty and staff.
Perform administrative functions including, but not limited to, completing personal action paperwork, payroll (time-entry, adjunct contracts, load documents etc.), purchasing (P-card, requisitions, purchase orders, bids etc.), budgeting (creating, processing and/or reconciling of fiscal and budgetary documents etc.), completing department inventory, and handling travel arrangements. Maintain a high level of professionalism and confidentiality related to communication with all internal and external community members associated with the college.
Perform secretarial functions for the Associate Dean by composing correspondence, completing word processing tasks, scheduling (semester classes, faculty evaluations, student appointments, events etc.), maintaining calendars, taking minutes, coordinating activities with other areas of the College etc.
Provide technological support to the Associate Dean including but not limited to researching and analyzing information and data (program and course assessments and reviews, lab fee evaluations, grade distributions etc.), using/maintaining databases, creating spreadsheets (e.g. budgets, purchases etc.)
Maintain department electronic repository sites on dedicated server as well as Sharepoint and faculty tenure files.Update and maintain department website and assist in marketing of department programs.
Other duties as assigned.