Northwestern University
Program Coordinator
Northwestern University, Chicago, Illinois, United States, 60290
Department:
Office Sponsored ResearchSalary/Grade:
EXS/5Job Summary:Provides management for an education, research operations unit, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.The Sponsored Research office is the University's central pre-award and non-financial post-award research administration unit, comprised of 68 staff members. Sponsored Research is accountable to the university and external sponsors for compliance, review, advisement, negotiation, approval and authorization of all sponsored research activity.The Program Coordinator supports Sponsored Research on a broad variety of administrative, financial, outreach, and HR functions for the Sponsored Research (SR) office. This role provides day-to-day support of administrative and operational functions, plans and executes events, and supports SR's digital media. In addition, the position provides administrative support to the Assistant Vice President of Sponsored Research (AVP-SR) as needed.The person in this position occasionally needs to move about the office to access supplies and needs to be able to lift boxes weighing up to 10 pounds as well as carry or transport (with a rolling cart) and set-up items at off-site event venues. This position is a hybrid role (two days in office) and a few times a year needs to work at other locations on the Northwestern Chicago and Evanston campuses for events.The Program Coordinator will support the OR mission and values of understanding empathy, modeling accountability, ensuring fairness, embracing community, and valuing creativity.Specific Responsibilities:AdministrationManages day to day operations.Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.Manages design and development of program databases; compiles & analyzes data; prepares reports.Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.Acts as liaison to IT to ensure technology systems are properly installed & maintained.Budgets & FinancialEnters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.Processes transfer &/or appropriation charges & may balance &/or close accounts.Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.Communication, Outreach & RecruitmentDevelops coordinated, consistent marketing and brand messages.Creates state-of-the-art website.EventsCoordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.Human ResourcesEnsures human resources programs, policies, & procedures are implemented & consistently applied.Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent).Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.1 year program/project administration or other relevant experience.Minimum Competencies:High level of proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)Ability to use video conference tools (e.g., Zoom, Microsoft Teams)Ability to work in a hybrid/distributed office environmentSelf-initiative in learning new technologies and advancing tech skillsComfort with and knowledge of how to appropriately engage with a wide range of parties (colleagues, executive leadership, vendors, etc.)Ability to work independently and problem solve appropriatelyPreferred Qualifications:Experience working in higher education or a public agencyPreferred Competencies:Familiarity with Microsoft SharePoint or organizational intranetAbility to use a content management systemTarget hiring range for this position will be between $55,000-$64,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
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Office Sponsored ResearchSalary/Grade:
EXS/5Job Summary:Provides management for an education, research operations unit, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.The Sponsored Research office is the University's central pre-award and non-financial post-award research administration unit, comprised of 68 staff members. Sponsored Research is accountable to the university and external sponsors for compliance, review, advisement, negotiation, approval and authorization of all sponsored research activity.The Program Coordinator supports Sponsored Research on a broad variety of administrative, financial, outreach, and HR functions for the Sponsored Research (SR) office. This role provides day-to-day support of administrative and operational functions, plans and executes events, and supports SR's digital media. In addition, the position provides administrative support to the Assistant Vice President of Sponsored Research (AVP-SR) as needed.The person in this position occasionally needs to move about the office to access supplies and needs to be able to lift boxes weighing up to 10 pounds as well as carry or transport (with a rolling cart) and set-up items at off-site event venues. This position is a hybrid role (two days in office) and a few times a year needs to work at other locations on the Northwestern Chicago and Evanston campuses for events.The Program Coordinator will support the OR mission and values of understanding empathy, modeling accountability, ensuring fairness, embracing community, and valuing creativity.Specific Responsibilities:AdministrationManages day to day operations.Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.Manages design and development of program databases; compiles & analyzes data; prepares reports.Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.Acts as liaison to IT to ensure technology systems are properly installed & maintained.Budgets & FinancialEnters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.Processes transfer &/or appropriation charges & may balance &/or close accounts.Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.Communication, Outreach & RecruitmentDevelops coordinated, consistent marketing and brand messages.Creates state-of-the-art website.EventsCoordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.Human ResourcesEnsures human resources programs, policies, & procedures are implemented & consistently applied.Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent).Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.1 year program/project administration or other relevant experience.Minimum Competencies:High level of proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)Ability to use video conference tools (e.g., Zoom, Microsoft Teams)Ability to work in a hybrid/distributed office environmentSelf-initiative in learning new technologies and advancing tech skillsComfort with and knowledge of how to appropriately engage with a wide range of parties (colleagues, executive leadership, vendors, etc.)Ability to work independently and problem solve appropriatelyPreferred Qualifications:Experience working in higher education or a public agencyPreferred Competencies:Familiarity with Microsoft SharePoint or organizational intranetAbility to use a content management systemTarget hiring range for this position will be between $55,000-$64,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
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