Project Coordinator (H)

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Project Coordinator to work at the UHealth Medical Campus.Core SummaryThe Project Coordinator – Facilities Operations & Planning provides coordination services for construction projects of varying complexities, including capital projects, renewal and replacement, renovations, and maintenance. Additionally, the Project Coordinator will be responsible for coordinating and working with outside, third party vendors as needed.Core ResponsibilitiesPlans and coordinates administrative tasks to include facilitating project logistics such as scheduling meetings, conference rooms, conference calls, equipment meeting minutes, filing, and answering phones.Processes purchase orders, invoices, permits, and other documents.Coordinates RFP, RFQ, bid submittals, and award communications activities with vendors.Advances and enforces operational procedures and best practices, ensuring staff compliance.Collaborates closely with project managers, internal teams, and external vendors to ensure projects are completed on time, within budget, and to required standards.Provides administrative and logistical support, manages tasks and schedules, prepares budgets, and monitors expenditures.Acts as the primary contact for projects, keeping stakeholders informed of progress, communicating any changes, and maintaining comprehensive documentation.Facilitates project logistics, including scheduling meetings, conference rooms, calls, and equipment.Coordinates the start-up of major utilities and equipment and the relocation of occupants into the finished spaces.Communicates project progress, schedules, and spending to various stakeholders.Assists with budget preparation and tracks project-related expenditures.Supports Project Managers in managing RFS/Project Requests, Budget Changes, and budget reallocations between projects.Processes project permits with required agencies or municipalities and tracks progress.Ensures adherence to university and unit-level policies and procedures.Reviews and improves processes for greater departmental efficiency.Assists in identifying risks and removing roadblocks that hinder project progress.Executes project closeout procedures, ensuring all items are completed before final closure.Utilizes the contract compliance checklist to confirm all items are complete before closing the project.Serves as a liaison between team members, stakeholders, and management to ensure clear communication and alignment.Collaborates with architects, engineers, subcontractors, and other stakeholders to facilitate project execution.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.Core QualificationsBachelor’s Degree in a relevant field.Certification in a relevant specialty or field.Minimum 2 years of relevant experience.Knowledge, Skills and Attitudes:Skill in completing assignments accurately and with attention to detail.Ability to analyze, organize, and prioritize work under pressure while meeting deadlines.Ability to work independently and/or in a collaborative environment.Ability to maintain effective interpersonal relationships.Commitment to the University's core values.Proficiency in using project management software such as Projecto and Smartsheet.Proficiency with Microsoft Word, PowerPoint, and SharePoint software.Any relevant education, certifications, and/or work experience may be considered.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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