Aston Carter
CMMS/Facilities Administrator
Aston Carter, Parsippany, New Jersey, us, 07054
Job Title: CMMS Administrator
Job Description
The CMMS Administrator will manage work orders generated by the system when maintenance is required. This involves routing work orders through Oracle for approval, facilitating the printing and distribution of work orders to outside contractors, and ensuring the proper closure of work orders. The role also includes data entry, particularly related to new asset creation, updates, and scheduling, as well as the filing and archival of calibration certificates. General administrative tasks as requested by the Engineering Manager are also part of the role.
ResponsibilitiesManage work orders from generation to closure, including routing through Oracle for approval.Facilitate the printing and distribution of work orders to outside contractors.Ensure proper closure of work orders by emailing and closing out forms.Perform data entry for new asset creation, updates, and scheduling.Support work order closure and clean-up.File and archive calibration certificates.Handle general administrative tasks as requested by the Engineering Manager.Essential Skills
3+ years of data entry experience, preferably in manufacturing, facilities, or maintenance.Experience with MRP systems (Oracle preferred, transitioning to SAP in 2025).Proficiency in Excel, including pivot tables and VLOOKUP's.Additional Skills & Qualifications
Strong administrative support capabilities.Ability to work independently and as part of a team.Work Environment
This position requires onsite work five days a week, from 8am to 5pm. The CMMS Administrator will be part of a team of about a dozen people, working closely together to ensure the smooth operation of the maintenance and facilities functions.This position is actively interviewing quickly. If you are interested, please send your updated resume to kvespia @astoncarter.com along with your availability for a 10 minute call to discuss your qualifications .
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talentMaintaining an inclusive environment through persistent self-reflectionBuilding a culture of care, engagement, and recognition with clear outcomesEnsuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Job Description
The CMMS Administrator will manage work orders generated by the system when maintenance is required. This involves routing work orders through Oracle for approval, facilitating the printing and distribution of work orders to outside contractors, and ensuring the proper closure of work orders. The role also includes data entry, particularly related to new asset creation, updates, and scheduling, as well as the filing and archival of calibration certificates. General administrative tasks as requested by the Engineering Manager are also part of the role.
ResponsibilitiesManage work orders from generation to closure, including routing through Oracle for approval.Facilitate the printing and distribution of work orders to outside contractors.Ensure proper closure of work orders by emailing and closing out forms.Perform data entry for new asset creation, updates, and scheduling.Support work order closure and clean-up.File and archive calibration certificates.Handle general administrative tasks as requested by the Engineering Manager.Essential Skills
3+ years of data entry experience, preferably in manufacturing, facilities, or maintenance.Experience with MRP systems (Oracle preferred, transitioning to SAP in 2025).Proficiency in Excel, including pivot tables and VLOOKUP's.Additional Skills & Qualifications
Strong administrative support capabilities.Ability to work independently and as part of a team.Work Environment
This position requires onsite work five days a week, from 8am to 5pm. The CMMS Administrator will be part of a team of about a dozen people, working closely together to ensure the smooth operation of the maintenance and facilities functions.This position is actively interviewing quickly. If you are interested, please send your updated resume to kvespia @astoncarter.com along with your availability for a 10 minute call to discuss your qualifications .
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talentMaintaining an inclusive environment through persistent self-reflectionBuilding a culture of care, engagement, and recognition with clear outcomesEnsuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.