The University of Chicago
Director of Space Planning
The University of Chicago, Chicago, Illinois, United States, 60290
DepartmentBSD FSD - Building Management
About the DepartmentThe Biological Sciences Division – Facilities Services (BSD-FS) office provides support for University’s medical, research, and education missions. We are responsible for managing approximately 2 million gross feet of space located on the University of Chicago’s Hyde Park campus. We serve many community members including but not limited to: research and non-research faculty, principal investigators, laboratory staff, residents, hospital staff, undergraduate students and post-doctoral scholars. BSD-FS consists of the following major functional areas of responsibility: 1) Planning, Design and Construction, 2) Project Management Services, 3) Building Management, 4) Space Management, 5) Capital Planning, 6) Lease Management, 7) Architectural Services, 8) Signage, and 9) Furniture.
Job SummaryThe Director manages a team of professional staff responsible for space planning/management and operational activities. Manages the development of space, project plans, and building operations to meet the short and long-range goals of the unit and Division. Develops and implements space planning and/or management standards, policies and procedures.
Responsibilities
Densification of space to meet the goals of the Division.
Propose and manage the reduction of cost on projects delivered.
Provide oversight of Space Utilization Studies that includes the installation of occupancy sensors.
Manages and accounts for the BSD-FS departmental operating funds.
Manages space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement.
Develops capital planning budgets as they are transitioned to capital renovation projects.
Manages a team of professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data.
Independently meet with departmental chairperson or designee and perform pre-planning program definition and operational analysis to define space needs.
Supervises a team of facilities staff (building managers and dock clerks) responsible for BSD campus buildings. Responsibilities include daily operations, facility development, maintenance, policies, procedures, and expansion to support the strategic mission of the unit and Division.
Works independently to implement a communications plan for university space and infrastructure planning, space management and design.
Communicates successes and achievements emanating from efforts. Manages, creates, and maintains content for the departmental website.
Becomes an expert in the upkeep and management of the Archibus Space Information Management system.
Performs support activities for Master Facility Space Planning (MFSP).
Coordinates handoff between BSD-FS Planning and BSD-FS Facilities Design and Construction (FD&C).
Maintains inventory of lease, Memorandum of Understanding (MOU), timeshare agreements with critical alerts for expiration date, etc.
Manages the BSD-FS Project Intake process as related to requests for projects, furniture, and space requests.
Manage and update BSD signage as part of medical campus wayfinding signage standards program.
Responds to external surveys on space information (e.g. IDPH, AAMC, AHA, CMS, NSF, and LCME).
Reconciles BSD space ownership within Medical Center and campus buildings annually.
Manages the development of space and urban planning initiatives.
Plans space management, design activities, and/or sustainability projects.
Develops strategies to meet the short and long-range goals of the unit.
Manages the development of functional/architectural design solutions.
Manages, plans and participates in multi-unit teams addressing space use and space planning issues.
Manages consultants and consultant selection process; negotiates and manages contracts and budgets.
Performs other related work as needed.
Minimum QualificationsEducation:Minimum requirements include a college or university degree in related field.
Work Experience:Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:-
Preferred QualificationsEducation:
College or university degree in related field, strongly preferred.
Experience:
Knowledge and skills developed through 7+ years of work experience in a related job discipline.
Preferred Competencies
Software/computer competencies related to the unit (AutoCAD, MS Office, Archibus, etc.).
Strong communication skills and ability to effectively navigate and communicate ideas.
Strong leadership abilities to negotiate approvals and implement various initiatives.
Working Conditions
Office environment, remote work, and tour of campus facilities as needed.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job FamilyFacilities Management
Role ImpactPeople Manager
FLSA StatusExempt
Pay FrequencyMonthly
Scheduled Weekly Hours40
Benefits EligibleYes
Drug Test RequiredNo
Health Screen RequiredNo
Motor Vehicle Record Inquiry RequiredNo
Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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About the DepartmentThe Biological Sciences Division – Facilities Services (BSD-FS) office provides support for University’s medical, research, and education missions. We are responsible for managing approximately 2 million gross feet of space located on the University of Chicago’s Hyde Park campus. We serve many community members including but not limited to: research and non-research faculty, principal investigators, laboratory staff, residents, hospital staff, undergraduate students and post-doctoral scholars. BSD-FS consists of the following major functional areas of responsibility: 1) Planning, Design and Construction, 2) Project Management Services, 3) Building Management, 4) Space Management, 5) Capital Planning, 6) Lease Management, 7) Architectural Services, 8) Signage, and 9) Furniture.
Job SummaryThe Director manages a team of professional staff responsible for space planning/management and operational activities. Manages the development of space, project plans, and building operations to meet the short and long-range goals of the unit and Division. Develops and implements space planning and/or management standards, policies and procedures.
Responsibilities
Densification of space to meet the goals of the Division.
Propose and manage the reduction of cost on projects delivered.
Provide oversight of Space Utilization Studies that includes the installation of occupancy sensors.
Manages and accounts for the BSD-FS departmental operating funds.
Manages space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement.
Develops capital planning budgets as they are transitioned to capital renovation projects.
Manages a team of professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data.
Independently meet with departmental chairperson or designee and perform pre-planning program definition and operational analysis to define space needs.
Supervises a team of facilities staff (building managers and dock clerks) responsible for BSD campus buildings. Responsibilities include daily operations, facility development, maintenance, policies, procedures, and expansion to support the strategic mission of the unit and Division.
Works independently to implement a communications plan for university space and infrastructure planning, space management and design.
Communicates successes and achievements emanating from efforts. Manages, creates, and maintains content for the departmental website.
Becomes an expert in the upkeep and management of the Archibus Space Information Management system.
Performs support activities for Master Facility Space Planning (MFSP).
Coordinates handoff between BSD-FS Planning and BSD-FS Facilities Design and Construction (FD&C).
Maintains inventory of lease, Memorandum of Understanding (MOU), timeshare agreements with critical alerts for expiration date, etc.
Manages the BSD-FS Project Intake process as related to requests for projects, furniture, and space requests.
Manage and update BSD signage as part of medical campus wayfinding signage standards program.
Responds to external surveys on space information (e.g. IDPH, AAMC, AHA, CMS, NSF, and LCME).
Reconciles BSD space ownership within Medical Center and campus buildings annually.
Manages the development of space and urban planning initiatives.
Plans space management, design activities, and/or sustainability projects.
Develops strategies to meet the short and long-range goals of the unit.
Manages the development of functional/architectural design solutions.
Manages, plans and participates in multi-unit teams addressing space use and space planning issues.
Manages consultants and consultant selection process; negotiates and manages contracts and budgets.
Performs other related work as needed.
Minimum QualificationsEducation:Minimum requirements include a college or university degree in related field.
Work Experience:Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:-
Preferred QualificationsEducation:
College or university degree in related field, strongly preferred.
Experience:
Knowledge and skills developed through 7+ years of work experience in a related job discipline.
Preferred Competencies
Software/computer competencies related to the unit (AutoCAD, MS Office, Archibus, etc.).
Strong communication skills and ability to effectively navigate and communicate ideas.
Strong leadership abilities to negotiate approvals and implement various initiatives.
Working Conditions
Office environment, remote work, and tour of campus facilities as needed.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job FamilyFacilities Management
Role ImpactPeople Manager
FLSA StatusExempt
Pay FrequencyMonthly
Scheduled Weekly Hours40
Benefits EligibleYes
Drug Test RequiredNo
Health Screen RequiredNo
Motor Vehicle Record Inquiry RequiredNo
Posting StatementThe University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr