University of San Diego
International Programs Assistant
University of San Diego, San Diego, California, United States, 92189
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Posting #:
5080Position Status:
Part-time temporaryLocation:
San DiegoPosition Type:
Staff, International Affairs
Position Title & Department:International Programs Assistant; International AffairsDepartment Description:The International Center supports the USD university community in advancing global citizenship. In 2015 USD received the Senator Paul Simon Award for Comprehensive Internationalization, awarded by the NAFSA (Association of International Educators). For undergraduate students, there are approximately 135 academic study abroad programs offered in 44 countries and 76 cities to experience and learn about different cultures, languages and customs.Detailed Description:This is a part-time temporary, non-benefit-based position with an anticipated end date of June 30, 2025. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.The administrative assistant serves in the capacity of general office coordination for the department, creating and maintaining various databases, coordinating special events, and providing general advising on study abroad and immigration related topics.Duties and Responsibilities:Creates, compiles and maintains various departmental databases and queries for those databases.Scheduling.Publication and distribution of flyers and posters.Website updates.Catering services.Schedules auxiliary services and room reservations.Performs office duties for departmental staff, including occasional complex projects:Composes and types routine letters and memoranda.Support processing of study abroad application materials.Photocopies, filing and organization in shared drive.Proofreading.Performs research as requested.Runs departmental errands; e.g., picks up supplies from Torero Store.Acts as coordinator to service departments:Makes maintenance requests to Facilities Management, Telecommunications, etc.Maintains copying supplies and coordinates copy machine maintenance and repair.Assists in domestic and international student advising and programming:Provides students with general information of undergraduate study abroad programs, application process and deadlines, etc.Assists with study abroad informational sessions, as needed.Provides international students and scholars with general information on immigration documentation, travel restrictions, etc.Assists with international student and scholar check-ins, as needed.Provides staffing support for international students and scholars events and programs, as needed.Serves as office receptionist (telephone and email):Answers several incoming lines.Takes messages.Manages incoming email communications to international@sandiego.edu.Gives information, directions and/or instructions.Greets visitors.Schedules meetings and arranges appointments.Serves as liaison between full-time staff members and faculty/staff.Receives, sorts, distributes, and sends mail and e-mail.Special Conditions of Employment:Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement:
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Minimum Qualifications:Requires HS Diploma.Minimum of two years of general office experience.Requires proficiency in Microsoft Office and all its applications, specifically Word and Excel.Graphic design or desktop publishing experience.Second language skills.Performance Expectations - Knowledge, Skills and Abilities:Ability to prioritize workload effectively and efficiently.Ability to work independently with minimal supervision.Demonstrated experience using organizational skills.Ability to operate a personal computer and MS Office.Ability to operate a photocopier and facsimile machine.Ability to compose letters and/or memoranda in English.Ability to file numerically, alphabetically, and alpha-numerically.Ability to answer several incoming telephone lines.Ability to meet deadlines.Ability to work effectively under pressure.Demonstrated skills in both written and oral communications.Knowledge of department and university procedures.Maintains a high level of professionalism.$22.00 - $24.00 per hourThe salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.Special Application Instructions:Resume and Cover Letter RequiredClick the 'Apply Now' button to complete our online application. In addition, please upload a
cover letter
and resume
to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at
jobs@sandiego.edu.Advertised:
October 31, 2024 Pacific Daylight TimeApplications close:
November 08, 2024 Pacific Standard TimeThe University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
#J-18808-Ljbffr
Posting #:
5080Position Status:
Part-time temporaryLocation:
San DiegoPosition Type:
Staff, International Affairs
Position Title & Department:International Programs Assistant; International AffairsDepartment Description:The International Center supports the USD university community in advancing global citizenship. In 2015 USD received the Senator Paul Simon Award for Comprehensive Internationalization, awarded by the NAFSA (Association of International Educators). For undergraduate students, there are approximately 135 academic study abroad programs offered in 44 countries and 76 cities to experience and learn about different cultures, languages and customs.Detailed Description:This is a part-time temporary, non-benefit-based position with an anticipated end date of June 30, 2025. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.The administrative assistant serves in the capacity of general office coordination for the department, creating and maintaining various databases, coordinating special events, and providing general advising on study abroad and immigration related topics.Duties and Responsibilities:Creates, compiles and maintains various departmental databases and queries for those databases.Scheduling.Publication and distribution of flyers and posters.Website updates.Catering services.Schedules auxiliary services and room reservations.Performs office duties for departmental staff, including occasional complex projects:Composes and types routine letters and memoranda.Support processing of study abroad application materials.Photocopies, filing and organization in shared drive.Proofreading.Performs research as requested.Runs departmental errands; e.g., picks up supplies from Torero Store.Acts as coordinator to service departments:Makes maintenance requests to Facilities Management, Telecommunications, etc.Maintains copying supplies and coordinates copy machine maintenance and repair.Assists in domestic and international student advising and programming:Provides students with general information of undergraduate study abroad programs, application process and deadlines, etc.Assists with study abroad informational sessions, as needed.Provides international students and scholars with general information on immigration documentation, travel restrictions, etc.Assists with international student and scholar check-ins, as needed.Provides staffing support for international students and scholars events and programs, as needed.Serves as office receptionist (telephone and email):Answers several incoming lines.Takes messages.Manages incoming email communications to international@sandiego.edu.Gives information, directions and/or instructions.Greets visitors.Schedules meetings and arranges appointments.Serves as liaison between full-time staff members and faculty/staff.Receives, sorts, distributes, and sends mail and e-mail.Special Conditions of Employment:Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement:
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Minimum Qualifications:Requires HS Diploma.Minimum of two years of general office experience.Requires proficiency in Microsoft Office and all its applications, specifically Word and Excel.Graphic design or desktop publishing experience.Second language skills.Performance Expectations - Knowledge, Skills and Abilities:Ability to prioritize workload effectively and efficiently.Ability to work independently with minimal supervision.Demonstrated experience using organizational skills.Ability to operate a personal computer and MS Office.Ability to operate a photocopier and facsimile machine.Ability to compose letters and/or memoranda in English.Ability to file numerically, alphabetically, and alpha-numerically.Ability to answer several incoming telephone lines.Ability to meet deadlines.Ability to work effectively under pressure.Demonstrated skills in both written and oral communications.Knowledge of department and university procedures.Maintains a high level of professionalism.$22.00 - $24.00 per hourThe salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.Special Application Instructions:Resume and Cover Letter RequiredClick the 'Apply Now' button to complete our online application. In addition, please upload a
cover letter
and resume
to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at
jobs@sandiego.edu.Advertised:
October 31, 2024 Pacific Daylight TimeApplications close:
November 08, 2024 Pacific Standard TimeThe University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
#J-18808-Ljbffr