University of San Diego
Budget and Operations Manager
University of San Diego, San Diego, California, United States, 92189
Update your details, view your application and progress.
Keep informed about job opportunities at USD.
Apply now
Posting #:
5047Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Administrator, College of Arts and Sciences
Position Title & Department:
Budget and Operations Manager; College of Arts and Sciences
Department Description:
As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. Graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.
Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate, and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.
Detailed Description:
Under the general guidance of the Assistant Dean of Finance and Administration, the Budget and Operations Manager oversees the fiscal and operational aspects of the College of Arts and Sciences to provide quality support of student learning and faculty achievement. The Manager facilitates and provides training and guidance to department and area leaders in using fiscal resources and is responsible for overseeing the use of the school’s discretionary resources as well as restricted, endowed, and grant-funded accounts. The Manager interprets policies and uses independent judgment when reviewing and providing fiscal approval of expenses. The Manager exercises supervision over and ensures school-wide adherence to university procedures including but not limited to expenditure policies and purchasing best practices.
Duties and Responsibilities:
Finance and Budget
Budget authority to independently approve College of Arts and Sciences expenditures, including reimbursements, One Card expenses, and payment requests.
Monitors university, state, and federal expense policies to ensure compliance with administrative and financial policies and procedures.
Reviews all University expenditure requests including One Card expenses, out-of-pocket reimbursements requests, and payment requests for proper documentation.
Manages the submission of all requests to Accounts Payable and/or Procurement.
Provides lead oversight of the Concur Travel and Expense platform, proactively identifies issues, and provides suggestions to the Assistant Dean.
Designs and implements systems and processes to ensure proper coding and tracking of discretionary expenses.
Collaborates with internal colleagues to train, inform, and streamline expenditure procedures and processes.
Conducts monthly discretionary audits of all College of Arts and Sciences accounts.
External Contract Administration
Oversight of the independent contractor review process with Compliance Works.
Ensures signature authority policies are adhered to.
Handles contract details with confidentiality and diplomacy.
Travel and Purchasing
Educates and trains academic unit colleagues on purchasing best practices.
Initiates, streamlines, and manages College of Arts and Sciences requisitions and purchase orders.
Administration and Operations
Assists with faculty teaching contracts and monitors faculty salary budget.
Works with the Provost’s office and Human Resources to resolve any issues or problems.
Job Requirements:
Minimum Qualifications:
Bachelor's degree from an accredited college or university with preference given to Business and/or related field of study.
5 years of full-time, progressively responsible experience working in budgeting, finance, accounting, and/or related field.
Preferred Qualifications:
Master's degree in Business and/or related field of study from an accredited college or university.
5+ years of progressively responsible experience in higher education budgeting, finance, and/or accounting positions.
Performance Expectations - Knowledge, Skills, and Abilities:
Demonstrated experience in finance and budget management.
Proficiency and comfort with technology.
Excellent organizational and management skills.
$5,547-7,250 per month; Excellent Benefits
Special Application Instructions:
Click the 'Apply Now' button to complete our online application. For full consideration, please upload a
resume
to your application profile. You are also strongly recommended to upload a
cover letter
to your application profile.
Hours:
37.5 hours per week
Advertised:
September 17, 2024 Pacific Daylight TimeApplications close:
Open until filled
#J-18808-Ljbffr
Keep informed about job opportunities at USD.
Apply now
Posting #:
5047Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Administrator, College of Arts and Sciences
Position Title & Department:
Budget and Operations Manager; College of Arts and Sciences
Department Description:
As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. Graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.
Founded in 1949, the college has a rich history of providing the core curriculum for every undergraduate USD student, a tradition that continues today. By offering 32 majors, 38 minors, one certificate, and three graduate programs, the college is where undergraduate students begin and graduate students refine their paths towards academic excellence and personal achievement.
Detailed Description:
Under the general guidance of the Assistant Dean of Finance and Administration, the Budget and Operations Manager oversees the fiscal and operational aspects of the College of Arts and Sciences to provide quality support of student learning and faculty achievement. The Manager facilitates and provides training and guidance to department and area leaders in using fiscal resources and is responsible for overseeing the use of the school’s discretionary resources as well as restricted, endowed, and grant-funded accounts. The Manager interprets policies and uses independent judgment when reviewing and providing fiscal approval of expenses. The Manager exercises supervision over and ensures school-wide adherence to university procedures including but not limited to expenditure policies and purchasing best practices.
Duties and Responsibilities:
Finance and Budget
Budget authority to independently approve College of Arts and Sciences expenditures, including reimbursements, One Card expenses, and payment requests.
Monitors university, state, and federal expense policies to ensure compliance with administrative and financial policies and procedures.
Reviews all University expenditure requests including One Card expenses, out-of-pocket reimbursements requests, and payment requests for proper documentation.
Manages the submission of all requests to Accounts Payable and/or Procurement.
Provides lead oversight of the Concur Travel and Expense platform, proactively identifies issues, and provides suggestions to the Assistant Dean.
Designs and implements systems and processes to ensure proper coding and tracking of discretionary expenses.
Collaborates with internal colleagues to train, inform, and streamline expenditure procedures and processes.
Conducts monthly discretionary audits of all College of Arts and Sciences accounts.
External Contract Administration
Oversight of the independent contractor review process with Compliance Works.
Ensures signature authority policies are adhered to.
Handles contract details with confidentiality and diplomacy.
Travel and Purchasing
Educates and trains academic unit colleagues on purchasing best practices.
Initiates, streamlines, and manages College of Arts and Sciences requisitions and purchase orders.
Administration and Operations
Assists with faculty teaching contracts and monitors faculty salary budget.
Works with the Provost’s office and Human Resources to resolve any issues or problems.
Job Requirements:
Minimum Qualifications:
Bachelor's degree from an accredited college or university with preference given to Business and/or related field of study.
5 years of full-time, progressively responsible experience working in budgeting, finance, accounting, and/or related field.
Preferred Qualifications:
Master's degree in Business and/or related field of study from an accredited college or university.
5+ years of progressively responsible experience in higher education budgeting, finance, and/or accounting positions.
Performance Expectations - Knowledge, Skills, and Abilities:
Demonstrated experience in finance and budget management.
Proficiency and comfort with technology.
Excellent organizational and management skills.
$5,547-7,250 per month; Excellent Benefits
Special Application Instructions:
Click the 'Apply Now' button to complete our online application. For full consideration, please upload a
resume
to your application profile. You are also strongly recommended to upload a
cover letter
to your application profile.
Hours:
37.5 hours per week
Advertised:
September 17, 2024 Pacific Daylight TimeApplications close:
Open until filled
#J-18808-Ljbffr