University of San Diego
Budget and Operations Manager
University of San Diego, San Diego, California, United States, 92189
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Posting #:
5047Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Administrator, College of Arts and Sciences
Position Title & Department:Budget and Operations Manager; College of Arts and SciencesDepartment Description:As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. Graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.University Description:The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty.Detailed Description:Under the general guidance of the Assistant Dean of Finance and Administration, the Budget and Operations Manager oversees the fiscal and operational aspects of the College of Arts and Sciences to provide quality support of student learning and faculty achievement. The Manager facilitates and provides training and guidance to department and area leaders in using fiscal resources and is responsible for overseeing the use of the school’s discretionary resources as well as restricted, endowed and grant-funded accounts. The Manager interprets policies and uses independent judgment when reviewing and providing fiscal approval of expenses. The Manager exercises supervision over and ensures school-wide adherence to university procedures including but not limited to expenditure policies and purchasing best practices.Duties and Responsibilities:Finance and Budget:Budget authority to independently approve College of Arts and Sciences expenditures, including reimbursements, One Card expenses and payment requests.Monitors university, state and federal expense policies to ensure compliance with administrative and financial policies and procedures.Reviews all University expenditure requests for proper documentation and alignment with mission, providing approval if within budgetary threshold.Manages the submission of all requests to Accounts Payable and/or Procurement.Provides oversight of the Concur Travel and Expense platform.Implements and upholds budgetary organizational strategies and policies.Conducts monthly discretionary audits of all College of Arts and Sciences accounts.External Contract Administration:Oversight over the independent contractor review process.Ensures signature authority policies are adhered to.Travel and Purchasing:Educates and trains academic unit colleagues on purchasing best practices.Initiates, streamlines and manages College of Arts and Sciences requisitions and purchase orders.Administration and Operations:Assists with faculty teaching contracts and monitors faculty salary budget.Works with the Provost’s office and Human Resources to resolve issues.Other:Reviews information with discretion and diplomacy.Communicates extensively with Assistant Dean, faculty, staff and other campus colleagues.Special Conditions of Employment:Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement:
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Job Requirements:Minimum Qualifications:Bachelors degree from an accredited college or university with preference given to Business and/or related field of study.5 years of full-time, progressively responsible experience working in budgeting, finance, accounting, and/or related field.Preferred Qualifications:Masters degree in Business and/or related field of study from an accredited college or university.5+ years of progressively responsible experience in higher education budgeting, finance and/or accounting positions.Performance Expectations - Knowledge, Skills and Abilities:Demonstrated experience in finance and budget management.Proficiency and comfort with technology.Excellent organizational and management skills.Salary:
$5,547-7,250 per month; Excellent Benefits.The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.Special Application Instructions:Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a
resume
to your application profile. You are also strongly recommended to upload a
cover letter
.Hours:
37.5 hours per weekNote:
External job postings will be up for at least five days. The University of San Diego is an equal opportunity employer committed to diversity and inclusion.
#J-18808-Ljbffr
Posting #:
5047Position Status:
Full-time regularLocation:
San DiegoPosition Type:
Administrator, College of Arts and Sciences
Position Title & Department:Budget and Operations Manager; College of Arts and SciencesDepartment Description:As the liberal arts heart of the University of San Diego, the College of Arts and Sciences is filled with students who are versatile and multi-talented. Graduates from the college are equipped with transferable skills that benefit them wherever their professional and personal ambitions lead.University Description:The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty.Detailed Description:Under the general guidance of the Assistant Dean of Finance and Administration, the Budget and Operations Manager oversees the fiscal and operational aspects of the College of Arts and Sciences to provide quality support of student learning and faculty achievement. The Manager facilitates and provides training and guidance to department and area leaders in using fiscal resources and is responsible for overseeing the use of the school’s discretionary resources as well as restricted, endowed and grant-funded accounts. The Manager interprets policies and uses independent judgment when reviewing and providing fiscal approval of expenses. The Manager exercises supervision over and ensures school-wide adherence to university procedures including but not limited to expenditure policies and purchasing best practices.Duties and Responsibilities:Finance and Budget:Budget authority to independently approve College of Arts and Sciences expenditures, including reimbursements, One Card expenses and payment requests.Monitors university, state and federal expense policies to ensure compliance with administrative and financial policies and procedures.Reviews all University expenditure requests for proper documentation and alignment with mission, providing approval if within budgetary threshold.Manages the submission of all requests to Accounts Payable and/or Procurement.Provides oversight of the Concur Travel and Expense platform.Implements and upholds budgetary organizational strategies and policies.Conducts monthly discretionary audits of all College of Arts and Sciences accounts.External Contract Administration:Oversight over the independent contractor review process.Ensures signature authority policies are adhered to.Travel and Purchasing:Educates and trains academic unit colleagues on purchasing best practices.Initiates, streamlines and manages College of Arts and Sciences requisitions and purchase orders.Administration and Operations:Assists with faculty teaching contracts and monitors faculty salary budget.Works with the Provost’s office and Human Resources to resolve issues.Other:Reviews information with discretion and diplomacy.Communicates extensively with Assistant Dean, faculty, staff and other campus colleagues.Special Conditions of Employment:Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations.Background check:
Successful completion of a pre-employment background check.Degree Verification Requirement:
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.Job Requirements:Minimum Qualifications:Bachelors degree from an accredited college or university with preference given to Business and/or related field of study.5 years of full-time, progressively responsible experience working in budgeting, finance, accounting, and/or related field.Preferred Qualifications:Masters degree in Business and/or related field of study from an accredited college or university.5+ years of progressively responsible experience in higher education budgeting, finance and/or accounting positions.Performance Expectations - Knowledge, Skills and Abilities:Demonstrated experience in finance and budget management.Proficiency and comfort with technology.Excellent organizational and management skills.Salary:
$5,547-7,250 per month; Excellent Benefits.The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers.Special Application Instructions:Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a
resume
to your application profile. You are also strongly recommended to upload a
cover letter
.Hours:
37.5 hours per weekNote:
External job postings will be up for at least five days. The University of San Diego is an equal opportunity employer committed to diversity and inclusion.
#J-18808-Ljbffr