Operations Coordinator

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Operations Coordinator (240009NV)DescriptionThe Executive Office for Administration and Finance is seeking an Operations Coordinator to support an array of administrative responsibilities for the Office. This position is available with a hybrid option.Responsibilities:Support the Director of Operations, Assistant Secretary for Capital and the Legal Department on various matters.Maintain comprehensive and accurate records.Organize meetings, including scheduling and sending reminders.File and maintain filing systems for all documents under the deputy director’s control.Gather information to answer inquiries concerning public records requests.Prepare the records of various board minutes and similar actions.Ensure efficient processing of time-sensitive documents.Oversee the review process of regulations submitted for approval to the Office.Oversee the review and approval process of requests related to Private Activity Bonds.Serve as the Secretary for the State Finance Governance Board and the Debt Affordability Committee, which entails agenda drafting and keeping accurate meeting minutes.Provide administrative and project management support to the legal department.Assist other departments, and help develop office-wide processes, as required.Job Requirements:At least two years of relevant experience preferred.Ability to effectively communicate complex concepts both orally and in writing.Ability to work with databases.Ability to work independently and organize time and tasks to successfully complete activities in a fast-paced environment.Ability to collaborate with others in a team.Comfortability with Microsoft Office Suite and similar applications.Strong problem solving, critical thinking/analytical, and investigative/research skills.Records management skills, such as experience organizing and creating standard use practices for shared folders.Resourcefulness, possessing a proactive attitude toward workload and assignments.Demonstrated ability to meet timelines.MINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.Substitutions:I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.V. A Doctorate degree in a related field may be substituted for the required experience.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Primary Location

Job

Job : Accounting and Finance Agency

Agency : Exec Office of Administration and Finance Schedule

Schedule : Part-time Shift

Shift : Day Job Posting

Number of Openings

Number of Openings : 1 Salary : 37,857.14 - 37,857.14 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Meghan Sisk - 6178789700Bargaining Unit: M99-Managers (EXE)Confidential: NoPotentially Eligible for a Hybrid Work Schedule: Yes

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