Public Health Solutions
Purchasing Agent
Public Health Solutions, New York, New York, us, 10261
Company Overview:
Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.
PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs - such as food, housing, employment, health insurance, and sexual health services - across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.
New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.
This is a grant-funded position ending March 31, 2027.
Position Summary:
Under general supervision, the Purchasing Agent is responsible for contract negotiation and administration of formally advertised higher dollar and more complex purchases from concept stages through receipt and closeout. Develops contract specifications and source lists. Ensures contract meets organization's requirements for quality and cost effectiveness.
Specifically, the Purchasing Agent will:Assist the Purchasing Manager in the purchasing order process.Determines and implements proper purchasing methods to ensure compliance with applicable directives.Develops specifications for department needs or requirements and prepares written documentation for prospective bidders.Solicits telephone quotations and prepares formal solicitation documents.Analyzes quotations, proposals, bids and recommends acceptance or rejection.Administers contracts and purchase orders. Formulates annual requirements contracts for continued services or supplies.Develops and maintains vendor lists.Knowledge and preparation of request for proposals and invitation for bids from initiation to negotiated contract execution.Evaluates and monitors contract performance, compliance and contractual obligations for professional service agreements, discretionary agreements, or large, high-risk contract engagements.Negotiates contract terms, costs, and conditions with selected vendors or consultants.Oversees various contract processes and procedures to ensure cost-benefit analysis for professional service agreements, discretionary agreements or large, high-risk contract engagements and is in compliance with all established procedures and policies.Qualifications and Requirements:
Working knowledge of purchasing policies and procedures and have at least one to three years of experience in some facets of procurement.Experience with any or all the following: office supplies, communications equipment, medical purchasing, contract terminology, forecasting value and cost analysis, benchmarking, bid process and any other economical/reduction principles.Must be computer literate with a thorough understanding of Microsoft Word, Excel, and Access.Previous experience using Basware purchasing systems or other purchasing systems helpful.Must be articulate, have good communication skills, negotiation savvy, problem-solving, math and writing skills.Salary: $53,000 - $58,000
Benefits:• Hybrid Work Schedule.• Generous Paid Time Off and Holidays.• An attractive and comprehensive benefits package including Medical, Dental and Vision.• Flexible Spending Accounts and Commuter Benefits.• Company Paid Life Insurance and Disability Coverage.• 403(b) + employer matching and discretionary company contributions.• College Savings Plan.• Ongoing trainings and continuous opportunities for professional growth and development.
At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don't have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.
We look forward to learning more about you!
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.
Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.
PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs - such as food, housing, employment, health insurance, and sexual health services - across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.
New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.
This is a grant-funded position ending March 31, 2027.
Position Summary:
Under general supervision, the Purchasing Agent is responsible for contract negotiation and administration of formally advertised higher dollar and more complex purchases from concept stages through receipt and closeout. Develops contract specifications and source lists. Ensures contract meets organization's requirements for quality and cost effectiveness.
Specifically, the Purchasing Agent will:Assist the Purchasing Manager in the purchasing order process.Determines and implements proper purchasing methods to ensure compliance with applicable directives.Develops specifications for department needs or requirements and prepares written documentation for prospective bidders.Solicits telephone quotations and prepares formal solicitation documents.Analyzes quotations, proposals, bids and recommends acceptance or rejection.Administers contracts and purchase orders. Formulates annual requirements contracts for continued services or supplies.Develops and maintains vendor lists.Knowledge and preparation of request for proposals and invitation for bids from initiation to negotiated contract execution.Evaluates and monitors contract performance, compliance and contractual obligations for professional service agreements, discretionary agreements, or large, high-risk contract engagements.Negotiates contract terms, costs, and conditions with selected vendors or consultants.Oversees various contract processes and procedures to ensure cost-benefit analysis for professional service agreements, discretionary agreements or large, high-risk contract engagements and is in compliance with all established procedures and policies.Qualifications and Requirements:
Working knowledge of purchasing policies and procedures and have at least one to three years of experience in some facets of procurement.Experience with any or all the following: office supplies, communications equipment, medical purchasing, contract terminology, forecasting value and cost analysis, benchmarking, bid process and any other economical/reduction principles.Must be computer literate with a thorough understanding of Microsoft Word, Excel, and Access.Previous experience using Basware purchasing systems or other purchasing systems helpful.Must be articulate, have good communication skills, negotiation savvy, problem-solving, math and writing skills.Salary: $53,000 - $58,000
Benefits:• Hybrid Work Schedule.• Generous Paid Time Off and Holidays.• An attractive and comprehensive benefits package including Medical, Dental and Vision.• Flexible Spending Accounts and Commuter Benefits.• Company Paid Life Insurance and Disability Coverage.• 403(b) + employer matching and discretionary company contributions.• College Savings Plan.• Ongoing trainings and continuous opportunities for professional growth and development.
At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don't have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.
We look forward to learning more about you!
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.