HBC Management Services
Administrative Assistant
HBC Management Services, Honolulu, Hawaii, United States, 96814
About Haka Inc.
Haka is a reputable professional services company specializing in serving federal government and military clients. With strong partnerships in the Department of Defense, Homeland Security, and the commercial services industry nationwide, we have established a stellar reputation for excellence. We are looking for a uniquely qualified individual to fill the role of Protocol Administrative Assistant, stationed at Camp HM Smith, Oahu. The Protocol Assistant plays a key role in supporting high-level military and civilian engagements.
Join Our Dynamic Team
The US Pacific Command Headquarters Protocol Office at Camp HM. Smith is tasked with providing protocol support to the Commander and his staff. This office manages the Distinguished Visitor (DV) program, facilitating interactions with high-ranking officials from the Department of Defense, government branches, and foreign nations. The Protocol Office oversees the planning and execution of significant events, such as changes of command, promotions, retirements, and award ceremonies. The Protocol office responsibilities include creating guest lists, tracking RSVPs, advising on event logistics, seating arrangements, and coordinating security needs. They also conduct reviews for senior leaders, ensuring all aspects of visits and events are well-organized, both at Camp HM Smith and at off-site locations hosted by the Commander.
Essential job functions include, but not limited to:Assist the Chief of Protocol with financial reports and daily updates to tracking systemsManage guest lists, RSVPs, seating arrangements, and logistics for distinguished visitor eventsProvide administrative support such as handling base access, badges, and gift exchanges, and ensuring proper event documentationEngage with senior leaders and staff daily, managing correspondence, calendars, and itinerariesAnswering phone calls, review emails, update template rosters, handle parking requests and correspondenceSupport senior leader events with logistics, graphics, and protocol preparationPrepare weekly administrative reports and assist with VIP visitsOther office administrative duties as assigned.Employee Benefits
Haka offers a competitive benefit package that includes medical, dental, vision, prescription, long term disability, voluntary life insurance, 401(k), 11 paid Federal holidays, paid vacation and sick leave, among more!
Requirements
Education
Associates degree in relevant field or applicable experience may substitute for education
Must have 3+ years' experience working in an administrative roleExperience in office management and associated bookkeepingMust be able to read and interpret policies, guidance, and proceduresMust be computer literate, able to type at least 40 words per minute, and skilled in Microsoft Windows applicationsMust have excellent communication skills, both written and oral, due to high level of interface with various levels of authority, rank, both military and civilian, Government service representatives, law enforcement, security, etc.Regularly transporting Protocol items to various locations at work site and across O'ahuProficient with using Microsoft Office applicationsMust be professional and have excellent communication skills-verbal and writtenMust be detail oriented and organizedAble to prioritize workloadMust be a U.S. citizen and shall be fluent in the English languageMust have current Secret security clearance.
Haka Incorporated is an equal opportunity employer. Haka is committed to creating a diverse and inclusive workplace that promotes equal opportunities for all employees. We welcome and encourage applications from qualified individuals of all backgrounds and experiences. If you are looking for a challenging and rewarding career, we encourage you to apply for this position.
HAKA is an EOE-D/V/M/F
Haka is a reputable professional services company specializing in serving federal government and military clients. With strong partnerships in the Department of Defense, Homeland Security, and the commercial services industry nationwide, we have established a stellar reputation for excellence. We are looking for a uniquely qualified individual to fill the role of Protocol Administrative Assistant, stationed at Camp HM Smith, Oahu. The Protocol Assistant plays a key role in supporting high-level military and civilian engagements.
Join Our Dynamic Team
The US Pacific Command Headquarters Protocol Office at Camp HM. Smith is tasked with providing protocol support to the Commander and his staff. This office manages the Distinguished Visitor (DV) program, facilitating interactions with high-ranking officials from the Department of Defense, government branches, and foreign nations. The Protocol Office oversees the planning and execution of significant events, such as changes of command, promotions, retirements, and award ceremonies. The Protocol office responsibilities include creating guest lists, tracking RSVPs, advising on event logistics, seating arrangements, and coordinating security needs. They also conduct reviews for senior leaders, ensuring all aspects of visits and events are well-organized, both at Camp HM Smith and at off-site locations hosted by the Commander.
Essential job functions include, but not limited to:Assist the Chief of Protocol with financial reports and daily updates to tracking systemsManage guest lists, RSVPs, seating arrangements, and logistics for distinguished visitor eventsProvide administrative support such as handling base access, badges, and gift exchanges, and ensuring proper event documentationEngage with senior leaders and staff daily, managing correspondence, calendars, and itinerariesAnswering phone calls, review emails, update template rosters, handle parking requests and correspondenceSupport senior leader events with logistics, graphics, and protocol preparationPrepare weekly administrative reports and assist with VIP visitsOther office administrative duties as assigned.Employee Benefits
Haka offers a competitive benefit package that includes medical, dental, vision, prescription, long term disability, voluntary life insurance, 401(k), 11 paid Federal holidays, paid vacation and sick leave, among more!
Requirements
Education
Associates degree in relevant field or applicable experience may substitute for education
Must have 3+ years' experience working in an administrative roleExperience in office management and associated bookkeepingMust be able to read and interpret policies, guidance, and proceduresMust be computer literate, able to type at least 40 words per minute, and skilled in Microsoft Windows applicationsMust have excellent communication skills, both written and oral, due to high level of interface with various levels of authority, rank, both military and civilian, Government service representatives, law enforcement, security, etc.Regularly transporting Protocol items to various locations at work site and across O'ahuProficient with using Microsoft Office applicationsMust be professional and have excellent communication skills-verbal and writtenMust be detail oriented and organizedAble to prioritize workloadMust be a U.S. citizen and shall be fluent in the English languageMust have current Secret security clearance.
Haka Incorporated is an equal opportunity employer. Haka is committed to creating a diverse and inclusive workplace that promotes equal opportunities for all employees. We welcome and encourage applications from qualified individuals of all backgrounds and experiences. If you are looking for a challenging and rewarding career, we encourage you to apply for this position.
HAKA is an EOE-D/V/M/F