Oaks Integrated Care
Purchasing Coordinator
Oaks Integrated Care, Berkeley Heights, New Jersey, us, 07922
Join our team today and immerse yourself in a rewarding career for years to come!
As the Purchasing Coordinator you will work in an office based setting with the ability to travel to Mt. Holly, NJ and Sicklerville, NJ locations.
Schedule:
Full-time; Monday-Friday 8:00am-5:00pm; 1-hour unpaid lunch
Responsibilities:
Provide purchasing planning and control information by collecting, analyzing, andsummarizing data and trendsAdminister bidding process and contracts for vendor performance/compliance withinestablished limits for the purpose of securing items and/or services within budget and incompliance with requirementsEvaluate vendors for the purpose of determining their capability for performing to establishedSpecifications.Collection of Vendor Diversity (VD) information and maintenance of the VD program.Maintain purchasing information, files, and records for the purpose of ensuring the availabilityof documentation and compliance with established policiesHandle receiving, distributing, and tracking of all supplies in two locations.Maintain inventory control and perform audits to ensure accuracy.Maintain complete list of service vendors for the organization and house all service contracts in share drive.Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuringpurchases are within agency requirements.Oversee required processes (e.g., orders, work orders and requisitions for supplies, equipment,and services, etc.) for the purpose of acquiring necessary resources to support agency.Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gatheringinformation required to perform job functions.Prepare written materials and electronic financial information for the purpose of documentingactivities, providing reference, conveying information, and complying with established financialrequirementsProcess purchasing-related information (e.g., bid documents, tabulations, requisitions, electronicprocurement, product specifications, statements of work, performance terms, contracts, etc.) forthe purpose of updating and distributing informationVerify purchase requisitions by comparing items requested to master list, clarifying unclearitems; recommending alternatives.Forward available inventory items by verifying stock; scheduling deliveryPrepare purchase orders by verifying specifications and price, obtaining multiple quotes andnegotiating to ensure best prices, reviews recommendations from suppliers for substitute itemsobtaining approval from programFormulate and implements procedures and systems for tracking and analyzing equipment fromrequisition through retirementLiaison for copier vendors and cleaning companies.After hours calls for emergency needs/situations may occur.Other duties or special projects as necessary.Benefits:
Competitive salaryMedical and dental insuranceVision planRetirement planFlexible spending plansEXCELLENT time benefitsOpportunity for personal and career growthTeam oriented environment – we practice the FISH! PhilosophyQualifications:
High School Diploma or equivalent;Experience in Supply Management, Tracking Budget, Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation SkillsValid Driver's License required.
All positions require a valid driver’s license in good standing and pre-employment drug screening. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.
As the Purchasing Coordinator you will work in an office based setting with the ability to travel to Mt. Holly, NJ and Sicklerville, NJ locations.
Schedule:
Full-time; Monday-Friday 8:00am-5:00pm; 1-hour unpaid lunch
Responsibilities:
Provide purchasing planning and control information by collecting, analyzing, andsummarizing data and trendsAdminister bidding process and contracts for vendor performance/compliance withinestablished limits for the purpose of securing items and/or services within budget and incompliance with requirementsEvaluate vendors for the purpose of determining their capability for performing to establishedSpecifications.Collection of Vendor Diversity (VD) information and maintenance of the VD program.Maintain purchasing information, files, and records for the purpose of ensuring the availabilityof documentation and compliance with established policiesHandle receiving, distributing, and tracking of all supplies in two locations.Maintain inventory control and perform audits to ensure accuracy.Maintain complete list of service vendors for the organization and house all service contracts in share drive.Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuringpurchases are within agency requirements.Oversee required processes (e.g., orders, work orders and requisitions for supplies, equipment,and services, etc.) for the purpose of acquiring necessary resources to support agency.Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gatheringinformation required to perform job functions.Prepare written materials and electronic financial information for the purpose of documentingactivities, providing reference, conveying information, and complying with established financialrequirementsProcess purchasing-related information (e.g., bid documents, tabulations, requisitions, electronicprocurement, product specifications, statements of work, performance terms, contracts, etc.) forthe purpose of updating and distributing informationVerify purchase requisitions by comparing items requested to master list, clarifying unclearitems; recommending alternatives.Forward available inventory items by verifying stock; scheduling deliveryPrepare purchase orders by verifying specifications and price, obtaining multiple quotes andnegotiating to ensure best prices, reviews recommendations from suppliers for substitute itemsobtaining approval from programFormulate and implements procedures and systems for tracking and analyzing equipment fromrequisition through retirementLiaison for copier vendors and cleaning companies.After hours calls for emergency needs/situations may occur.Other duties or special projects as necessary.Benefits:
Competitive salaryMedical and dental insuranceVision planRetirement planFlexible spending plansEXCELLENT time benefitsOpportunity for personal and career growthTeam oriented environment – we practice the FISH! PhilosophyQualifications:
High School Diploma or equivalent;Experience in Supply Management, Tracking Budget, Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation SkillsValid Driver's License required.
All positions require a valid driver’s license in good standing and pre-employment drug screening. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.