Minnesota Careers
Office & Administrative Specialist, Principal
Minnesota Careers, Shakopee, Minnesota, United States, 55379
Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.
Job Details
Working Title
:
Office & Administrative Specialist, PrincipalJob Class: Office & Administrative Specialist, PrincipalAgency: Corrections Department
Job ID:
81527Location:
ShakopeeTelework Eligible : NoFull/Part Time : Full-TimeRegular/Temporary:
RegularWho May Apply:
Open to all qualified job seekersDate Posted:
11/8/2024Closing Date:
11/18/2024Hiring Agency/Seniority Unit:
Minnesota Department of CorrectionsWork Location:
Minnesota Correctional Facility (MCF) - ShakopeeDivision/Unit:
OperationsWork Shift/Work Hours:
Day Shift/7:00 AM - 3:30 PMDays of Work:
Monday - FridayDays Off:
Saturday and SundayTravel Required : NoSalary Range:
$23.76 - $32.06 / hourly; $49,611 - $66,941 / annuallyClassified Status:
ClassifiedFMLA:
Non-exemptBargaining Unit/Union:
Commissioner's Plan 217Designated in Connect 700 Program for Applicants with Disabilities
: YesThe work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position will provide technical, administrative and confidential support to the Administration Division at MCF-Shakopee for the and Associate Warden of Administration (AWA), Physical Plant Director (PPD), and other staff as required.
Primary Job Responsibilities include:
Provide budget administration to the plant operations and the AWA on day-to-day activities.Issue maintenance and construction related work orders and maintaining the Archibus work order system.Managing the purchase orders and budgetary needs as assignedTracking and reporting on B3 energy and recycling usage; and related support servicesIn this position you will also be BCA Certified and responsible for the background checks and security clearance for all of the outside contractors and other service providers of facility services.This position may have incidental contact with Incarcerated Individuals.
Qualifications
Minimum Qualifications
Two (2) years of technical, administrative, or para-professional experience supporting business information systems, which may include research, data analysis, reporting, and/or technical documentation (A bachelor's degree may substitute for one year of experience.
Applicants who meet the education/experience requirements listed above will be further assessed on the following:
Analytical and problem solving skills sufficient to analyze unique situations and devise appropriate solutions based on interpretation of relevant policies and procedures.Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice InformationSystem (CJIS), and offender base filesCustomer service skills sufficient to provide prompt, courteous and accurate information to offenders, staff, andcounty officials on the phone, through email and other written correspondence.Proven ability to maintain confidentiality of all data and information.Skills in researching and compiling data/information.Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience using BCA, CJIS, and/or COMS.Knowledge of data privacy and the Minnesota Data Practices Act.Working knowledge of ARCHIBUS and the Electronic Inter-Office Requisition (EIOR) purchasing system.Experience in a correctional environment.Knowledge of the court system and court documents.Experience in developing administrative and programmatic procedures sufficient to obtain, organize, and draft materialsPhysical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at Lisa.Duffin@state.mn.us .
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Lisa Duffin at Lisa.Duffin@state.mn.us or 651-361-7305 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at Lisa.Duffin@state.mn.us
About Department of Corrections
Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVFDiabetes careDental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:
Training, classes, and professional developmentFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Details
Working Title
:
Office & Administrative Specialist, PrincipalJob Class: Office & Administrative Specialist, PrincipalAgency: Corrections Department
Job ID:
81527Location:
ShakopeeTelework Eligible : NoFull/Part Time : Full-TimeRegular/Temporary:
RegularWho May Apply:
Open to all qualified job seekersDate Posted:
11/8/2024Closing Date:
11/18/2024Hiring Agency/Seniority Unit:
Minnesota Department of CorrectionsWork Location:
Minnesota Correctional Facility (MCF) - ShakopeeDivision/Unit:
OperationsWork Shift/Work Hours:
Day Shift/7:00 AM - 3:30 PMDays of Work:
Monday - FridayDays Off:
Saturday and SundayTravel Required : NoSalary Range:
$23.76 - $32.06 / hourly; $49,611 - $66,941 / annuallyClassified Status:
ClassifiedFMLA:
Non-exemptBargaining Unit/Union:
Commissioner's Plan 217Designated in Connect 700 Program for Applicants with Disabilities
: YesThe work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position will provide technical, administrative and confidential support to the Administration Division at MCF-Shakopee for the and Associate Warden of Administration (AWA), Physical Plant Director (PPD), and other staff as required.
Primary Job Responsibilities include:
Provide budget administration to the plant operations and the AWA on day-to-day activities.Issue maintenance and construction related work orders and maintaining the Archibus work order system.Managing the purchase orders and budgetary needs as assignedTracking and reporting on B3 energy and recycling usage; and related support servicesIn this position you will also be BCA Certified and responsible for the background checks and security clearance for all of the outside contractors and other service providers of facility services.This position may have incidental contact with Incarcerated Individuals.
Qualifications
Minimum Qualifications
Two (2) years of technical, administrative, or para-professional experience supporting business information systems, which may include research, data analysis, reporting, and/or technical documentation (A bachelor's degree may substitute for one year of experience.
Applicants who meet the education/experience requirements listed above will be further assessed on the following:
Analytical and problem solving skills sufficient to analyze unique situations and devise appropriate solutions based on interpretation of relevant policies and procedures.Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice InformationSystem (CJIS), and offender base filesCustomer service skills sufficient to provide prompt, courteous and accurate information to offenders, staff, andcounty officials on the phone, through email and other written correspondence.Proven ability to maintain confidentiality of all data and information.Skills in researching and compiling data/information.Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience using BCA, CJIS, and/or COMS.Knowledge of data privacy and the Minnesota Data Practices Act.Working knowledge of ARCHIBUS and the Electronic Inter-Office Requisition (EIOR) purchasing system.Experience in a correctional environment.Knowledge of the court system and court documents.Experience in developing administrative and programmatic procedures sufficient to obtain, organize, and draft materialsPhysical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at Lisa.Duffin@state.mn.us .
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Lisa Duffin at Lisa.Duffin@state.mn.us or 651-361-7305 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at Lisa.Duffin@state.mn.us
About Department of Corrections
Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVFDiabetes careDental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insurance to provide support for your family in the event of deathShort-term and long-term disability insurance that can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:
Training, classes, and professional developmentFederal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.