FIRST 5 ALAMEDA
Human Resources Generalist
FIRST 5 ALAMEDA, Alameda, California, United States, 94501
Job Details
Job LocationHeadquarters - Alameda, CA
Position TypeFull Time
Salary Range$73,000.00 - $99,000.00 Salary
Job ShiftDay
Job CategoryHuman Resources
Description
The Human Resources Analyst provides operational and procedural support to the Agency Human Resources (HR) department.Act as the agency's HR system (HRIS) expert. Audit, manage & maintain system data and answer any system-related questions.Support the recruiting process including post jobs, screen resumes for minimum qualifications, track recruiting data, conduct prescreen interviews, oversee and occasionally participate in panel interviews. Serves as back up for scheduling interviews and conducting reference checks. Drafts offer letters and processes candidates through the HRIS.Conduct onboarding meetings with new employees, answers all HR related questions and ensure I-9's and E-Verify are completed.Provide benefits administration for health and welfare plans, including pension and 457(b):
Open enrollmentPrimary liaison with benefits vendors.Ensure all benefits data is correct in the HR System,Reconcile and audit benefits invoices against payroll records.Manage COBRA and FSA plans to ensure all data is accurate and in compliance.Prepare annual ACA report. Track and audit ACA benefits records in HRIS throughout the year for timely processing.
Audit all timesheets to ensure all are completed correctly and are approved prior to bi-weekly payroll processing.Supports Agency safety efforts and program including the Ergonomic program. Conducts initial Ergonomic Evaluations with new employees.Prepares Leave of Absence (LOA) paperwork including letters and calendars. Correctly calculates employee paid time off in coordination state benefits to ensure correct paychecks while employees are on leave.Complete employment verifications and EDD responses for State Disability Insurance, Paid Family Leave, and State Unemployment Insurance.Prepare reports and data for Worker's Comp and agency audits.Research and Analyze data to assist human resources projects. Research information, summarize data, evaluate alternatives and prepare narrative or statistical reports.Process garnishments in compliance with applicable laws including completing the garnishment paperwork, upload documentation to the HRIS and communicate accurate information to employees.Assure compliance with Agency, County, State and Federal requirements related to HR & Payroll processes and reportsQualifications
Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Five years of full-time progressively responsible experience in human resources, including benefits administration, leave compliance and administration, ACA reporting, HRIS management, ATS processing and legal compliance with County, State and Federal lawsBachelor's degree from an accredited college or university may be substituted for 4 years' experience.Knowledge of:
HR practices and procedures, including records and file managementRecruitment best practices and creating a positive candidate experienceHR knowledge including a working knowledge and research capability of applicable local, state and federal law pertinent to benefits administration, and familiarity with FMLA, CFRA, CA SDI, ADA, OSHA, COBRA, ERISA, etc.Retirement account maintenance including auditingHR systems knowledge, Paycom preferredMicrosoft Office Suite, Office 365 experience preferredAbility to:
Think proactively, anticipate problems, analyze situations, consider alternatives and develop effective solutionsWork with and safeguard confidential informationOrganize and prioritize work, multi-task, and work well under deadline pressure in a fast-paced organizationSupport and deliver high quality service to a diverse population, in person, by email and phoneCommunicate effectively, verbally and in writing, including ability to write and produce reportsExercise judgment within established policies and procedures, explain and apply regulations and procedures in varying situationsTake initiative and work independently with little supervisionEstablish and maintain courteous, professional, and effective working relationships with those contacted in the course of work, work as part of a teamMaintain accurate records and files, pay close attention to detailComplete work and projects within expected timelinesAdapt, with minimal or no advance notice, to changes in agency operations and work assignments or proceduresPlease note:
We are currently working a hybrid 2 day per week in-office schedule and employees also come to the office to attend meetings and as requested.All First 5 employees must live and work in California.The salary range for this position is $73,000 to $99,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.Prior to hire, we conduct reference and background checks for all potential employees.
First 5 Alameda County Benefits
We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.
We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Years Day as paid time off.
Job LocationHeadquarters - Alameda, CA
Position TypeFull Time
Salary Range$73,000.00 - $99,000.00 Salary
Job ShiftDay
Job CategoryHuman Resources
Description
The Human Resources Analyst provides operational and procedural support to the Agency Human Resources (HR) department.Act as the agency's HR system (HRIS) expert. Audit, manage & maintain system data and answer any system-related questions.Support the recruiting process including post jobs, screen resumes for minimum qualifications, track recruiting data, conduct prescreen interviews, oversee and occasionally participate in panel interviews. Serves as back up for scheduling interviews and conducting reference checks. Drafts offer letters and processes candidates through the HRIS.Conduct onboarding meetings with new employees, answers all HR related questions and ensure I-9's and E-Verify are completed.Provide benefits administration for health and welfare plans, including pension and 457(b):
Open enrollmentPrimary liaison with benefits vendors.Ensure all benefits data is correct in the HR System,Reconcile and audit benefits invoices against payroll records.Manage COBRA and FSA plans to ensure all data is accurate and in compliance.Prepare annual ACA report. Track and audit ACA benefits records in HRIS throughout the year for timely processing.
Audit all timesheets to ensure all are completed correctly and are approved prior to bi-weekly payroll processing.Supports Agency safety efforts and program including the Ergonomic program. Conducts initial Ergonomic Evaluations with new employees.Prepares Leave of Absence (LOA) paperwork including letters and calendars. Correctly calculates employee paid time off in coordination state benefits to ensure correct paychecks while employees are on leave.Complete employment verifications and EDD responses for State Disability Insurance, Paid Family Leave, and State Unemployment Insurance.Prepare reports and data for Worker's Comp and agency audits.Research and Analyze data to assist human resources projects. Research information, summarize data, evaluate alternatives and prepare narrative or statistical reports.Process garnishments in compliance with applicable laws including completing the garnishment paperwork, upload documentation to the HRIS and communicate accurate information to employees.Assure compliance with Agency, County, State and Federal requirements related to HR & Payroll processes and reportsQualifications
Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Five years of full-time progressively responsible experience in human resources, including benefits administration, leave compliance and administration, ACA reporting, HRIS management, ATS processing and legal compliance with County, State and Federal lawsBachelor's degree from an accredited college or university may be substituted for 4 years' experience.Knowledge of:
HR practices and procedures, including records and file managementRecruitment best practices and creating a positive candidate experienceHR knowledge including a working knowledge and research capability of applicable local, state and federal law pertinent to benefits administration, and familiarity with FMLA, CFRA, CA SDI, ADA, OSHA, COBRA, ERISA, etc.Retirement account maintenance including auditingHR systems knowledge, Paycom preferredMicrosoft Office Suite, Office 365 experience preferredAbility to:
Think proactively, anticipate problems, analyze situations, consider alternatives and develop effective solutionsWork with and safeguard confidential informationOrganize and prioritize work, multi-task, and work well under deadline pressure in a fast-paced organizationSupport and deliver high quality service to a diverse population, in person, by email and phoneCommunicate effectively, verbally and in writing, including ability to write and produce reportsExercise judgment within established policies and procedures, explain and apply regulations and procedures in varying situationsTake initiative and work independently with little supervisionEstablish and maintain courteous, professional, and effective working relationships with those contacted in the course of work, work as part of a teamMaintain accurate records and files, pay close attention to detailComplete work and projects within expected timelinesAdapt, with minimal or no advance notice, to changes in agency operations and work assignments or proceduresPlease note:
We are currently working a hybrid 2 day per week in-office schedule and employees also come to the office to attend meetings and as requested.All First 5 employees must live and work in California.The salary range for this position is $73,000 to $99,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.Prior to hire, we conduct reference and background checks for all potential employees.
First 5 Alameda County Benefits
We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.
We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Years Day as paid time off.