Interim
Administrative Assistant II/Counselor I - Manzanita House (Monterey)
Interim, Monterey, California, United States, 93941
Description
JOB DESCRIPTION
The Administrative Assistant II/Counselor I will assist the Program Manager with any administrative duties, including but not limited to, compile, file mail, and maintain administrative and statistical data. The ability to; track resident billing accounts, ensure timely payments from residents and communicate any late payments. In addition, will develop forms and flyers and marketing material for any communications posted on site and ensure compliance with licensing regulations.
WHO WE ARE
Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.
WHAT WE OFFERCompetitive CompensationTuition reimbursement for eligible positionsClinical licenses and training reimbursement for eligible positionsLoan repayment for eligible positionsGenerous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employeesMonthly payment in lieu of insurance coverage for eligible positions403b Retirement Plan with Interim matching contributionCompetitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.Professional development and learning opportunities.BBS registered supervisors onsite for ongoing Clinical SupervisionAnnual employee recognition and staff appreciation eventsEmployee referral bonus programOffers flexible work schedulesA fulfilling career while providing a family centered focus and work-life balanceHOW TO APPLY
To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.
COMPENSATION
$24.38 - $32.58 per hour. Nonexempt; 40 hours/week; Eligible for Overtime. Compensation based on education and experience.
REPORTS TO
Program Director.
QUALIFICATIONS
Required:
High School Diploma required, two years of clerical experience including word processing, spreadsheet and database management. Applicant should be dependable, well-organized and have excellent interpersonal skills; good written and oral communication skills. Intermediate level experience with Microsoft Word, Excel and Outlook required.
Drivers license for at least two years and driving record acceptable to insurance carrier.
Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.
Preferred:
Associate Degree.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs general program administrative duties. Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, grocery receipts, van mileage log, and business receipts.Tracks resident billing accounts, communicates with payees to ensure timely payment.Monitor medication records to ensure accuracy and needs for refills of medication.Collects, deposits and distributes mail. Maintains adequate supply of all office and other program supplies. Prepares mailings.Greets clients, answers incoming calls, directs or takes messages.Ensure compliance with licensing regulations, i.e., first aid kit, fire extinguishers, emergency food supplies, conduct safety drills.Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages. Makes copies.Maintains general office files. Maintains client files.Collects and enters program data into client database.Develops forms, flyers and marketing materials, updates and maintains current forms.Maintains office equipment.Works with Program Director to track statistical and goal information; creating monthly and quarterly reports;Assists regular counseling staff in monitoring and supervision of residents attending to household activities (e.g., housekeeping chores, snack & food preparation, grocery shopping, doing laundry, etc.)Serves as back-up for Counselor II's in monitoring clients' self-administration of medications.Completes weekly Medi-Cal documentation in Avatar.Assist staff with group activities and events, e.g., therapeutic, fitness, social & recreational.Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.Provides appropriate clinical documentation in staff journal and client progress notes.Other duties as assigned.
PHYSICAL REQUIREMENTS
Ability to: operate a motor vehicle; climb stairs; possess good communication skills to communicate with staff, residents and agency visitors orally and in writing; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: walking, standing, sitting, climbing stairs.
Capable of the following intermittent activities: lifting 25 pounds or more and bending in the performance of infrequently performed office duties.
This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.
Interim, Inc.
is an equal opportunity employer.
Interim Inc.
is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.
JOB DESCRIPTION
The Administrative Assistant II/Counselor I will assist the Program Manager with any administrative duties, including but not limited to, compile, file mail, and maintain administrative and statistical data. The ability to; track resident billing accounts, ensure timely payments from residents and communicate any late payments. In addition, will develop forms and flyers and marketing material for any communications posted on site and ensure compliance with licensing regulations.
WHO WE ARE
Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.
WHAT WE OFFERCompetitive CompensationTuition reimbursement for eligible positionsClinical licenses and training reimbursement for eligible positionsLoan repayment for eligible positionsGenerous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employeesMonthly payment in lieu of insurance coverage for eligible positions403b Retirement Plan with Interim matching contributionCompetitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.Professional development and learning opportunities.BBS registered supervisors onsite for ongoing Clinical SupervisionAnnual employee recognition and staff appreciation eventsEmployee referral bonus programOffers flexible work schedulesA fulfilling career while providing a family centered focus and work-life balanceHOW TO APPLY
To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.
COMPENSATION
$24.38 - $32.58 per hour. Nonexempt; 40 hours/week; Eligible for Overtime. Compensation based on education and experience.
REPORTS TO
Program Director.
QUALIFICATIONS
Required:
High School Diploma required, two years of clerical experience including word processing, spreadsheet and database management. Applicant should be dependable, well-organized and have excellent interpersonal skills; good written and oral communication skills. Intermediate level experience with Microsoft Word, Excel and Outlook required.
Drivers license for at least two years and driving record acceptable to insurance carrier.
Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.
Preferred:
Associate Degree.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs general program administrative duties. Examples include, but are not limited to, compile, file, mail and maintain administrative and statistical data; including: episode opening/closing, petty cash, units of service, grocery receipts, van mileage log, and business receipts.Tracks resident billing accounts, communicates with payees to ensure timely payment.Monitor medication records to ensure accuracy and needs for refills of medication.Collects, deposits and distributes mail. Maintains adequate supply of all office and other program supplies. Prepares mailings.Greets clients, answers incoming calls, directs or takes messages.Ensure compliance with licensing regulations, i.e., first aid kit, fire extinguishers, emergency food supplies, conduct safety drills.Types and dispatches general correspondence, reports and evaluations. Dispatches and distributes fax messages. Makes copies.Maintains general office files. Maintains client files.Collects and enters program data into client database.Develops forms, flyers and marketing materials, updates and maintains current forms.Maintains office equipment.Works with Program Director to track statistical and goal information; creating monthly and quarterly reports;Assists regular counseling staff in monitoring and supervision of residents attending to household activities (e.g., housekeeping chores, snack & food preparation, grocery shopping, doing laundry, etc.)Serves as back-up for Counselor II's in monitoring clients' self-administration of medications.Completes weekly Medi-Cal documentation in Avatar.Assist staff with group activities and events, e.g., therapeutic, fitness, social & recreational.Provides one to one client contact & supervision, as needed, as well as accompany to appointments & meetings, as needed.Provides appropriate clinical documentation in staff journal and client progress notes.Other duties as assigned.
PHYSICAL REQUIREMENTS
Ability to: operate a motor vehicle; climb stairs; possess good communication skills to communicate with staff, residents and agency visitors orally and in writing; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: walking, standing, sitting, climbing stairs.
Capable of the following intermittent activities: lifting 25 pounds or more and bending in the performance of infrequently performed office duties.
This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.
Interim, Inc.
is an equal opportunity employer.
Interim Inc.
is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.