City of Albany, CA
Accounting Technician II
City of Albany, CA, Albany, California, United States, 94706
Salary :
$65,556.00 - $83,664.00 Annually
Location :
Albany, CA
Job Type:
Full-Time
Job Number:
000238
Department:
Finance
Opening Date:
11/01/2024
Closing Date:
11/25/2024 11:59 PM Pacific
Description
Under general supervision, performs a variety of general accounting duties including processing accounts payable, accounts receivable, and maintaining and/or preparing technical, financial and statistical reports; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from assigned supervisory or management personnel. Exercises no supervision of staff.
Class CharacteristicsThis is the journey-level class in the Accounting Technician series. Incumbents in this class perform a wide variety of record-keeping, reconciliation, and account support activities. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Employees within this class are distinguished from the Accounting Technician I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.
Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the entry-level requiring one (1) additional year of experience and after gaining the knowledge, skill, and experience, which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.Examples of Duties
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Participates in the preparation of accounts payable and/or accounts receivable.Distributes invoices to departments, enters and posts invoices, monitors approval process, prints and distributes checks, and maintains the cash disbursement journal and positive pay uploads.Prepares billings and related correspondence for accounts receivable; prepares bank deposits; answers related inquiries.Verifies receipts and records all monies received; prepares bank deposits; answers related inquiries.Prepares billings and receives payment for business licenses, parking permits, pet licenses, garage sale permits, ambulance payments, and other fees; posts to appropriate accounts; updates accounts as necessary.Performs vendor maintenance, including creating new vendors and collecting and monitoring appropriate forms.Performs purchasing functions, including requisition entry and conversions, purchase order change order entries and approvals, and contract change orders and posting.Researches questions regarding the status of accounts and payments, the proper coding of transactions, and various other matters.Performs counter activities which includes the issuance of various licenses and cashiering duties.Prepares a variety of financial statements and statistical reports including grant billings and administrative fees.Orders department supplies and coordinates equipment maintenance with service representatives.Performs CalCard reconciliations, including reviewing purchases, collecting account codes, and posting charges.Prepares and reconciles journal entries; reconciles discrepancies and makes adjustments on accounts payable and accounts receivable accounts.Processes public records requests related to accounts payable and vendor information.Communicates with vendors and other Departments regarding invoice payments and past due balances.Performs related duties as assigned.Knowledge of:
Principles and practices of financial record keeping.Principles and practices of effective customer service.Basic auditing and financial reconciliation procedures and practices.Applicable Federal, State and local laws, codes and regulations.Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.Ability to:
Maintain financial and statistical records.Perform basic mathematical computations.Use manual and automated accounting and financial systems and procedures.Listen, understand, retain, follow, and apply verbal and written instructions and directions.Prepare technical, financial, and statistical reports.Respond to a variety of questions of an analytical nature.Provide technical assistance.Work independently and exercise sound judgment.Perform basic accounting functions.Prepare and reconcile journal entries.Operate modern office equipment including computer equipment and specialized software applications programs.Type and enter data at a speed necessary for successful job performance.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Communicate clearly and concisely, both orally and in writing.Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth grade, and two years of responsible work experience in accounts receivable and accounts payable of financial reporting.
Ideal Candidate:
Possesses outstanding customer service skillsCan communicate well, both orally and in writingAble to prioritize and handle multiple tasks with competing deadlines
Selection Process
Interested individuals are encouraged to apply online today! All completed applications will be reviewed. The most qualified candidates will be invited to participate in the selection process which is
tentatively
scheduled as follows:
Deadline to submit application: Monday, November 25, 2024 at 11:59pmOral Board Interviews: Week of December 9, 2024Department Interviews: Tentatively scheduled for the week of December 16, 2024The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Albany is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (510) 528-5715.
Retirement
CalPERS Classic Members: 2% @ 60 retirement formulaCalPERS PEPRA: 2% @ 62 formula.Participates in Social Security.Health Insurance
The City offers a choice of medical plans through the CalPERS Medical Program. The City aligns its contribution rates with CalPERS Kaiser Region 1 premium.Employees who have minimum essential medical coverage through another source may elect to waive enrollment in the City's medical plan and elect the alternative benefit. Employees will receive elective paid leave that is cashed out each quarter.Dental, Orthodontia, Life Insurance, and Disability
100% Employer-paid dental insurance through Delta DentalSupplemental Orthodontia reimbursement plan100% Employer-paid Life/AD&D insurance in the amount of $20,000Employee paid long-term disability insurance through the State of California (SDI)Other Optional Benefits
Vision Insurance (VSP) - with competitive ratesSection 457 deferred compensation program, administered through ICMAPayroll Roth IRA, administered through ICMASection 125 flexible spending benefits plan for health care and dependent care expensesSupplemental Life/AD&D Insurance Buy-Up OptionsLeave
11 days of vacation per year (increases with years of service)11 days of holiday pay per year4 floating holidays per year12 days of sick leave per year
Additional Benefits
Tuition ReimbursementBilingual PayShift Differential (Maintenance Only)
For more information, visit our
or
page.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
Do you possess the equivalent to the completion of the twelfth grade?
YesNo
03
Do you possess two years of responsible work experience in accounts receivable and accounts payable of financial reporting?
YesNo
04
If you answered "Yes" to possessing two years of responsible work experience in accounts receivable and accounts payable of financial reporting, please briefly elaborate on your experience. Include the title of position(s) held and a summary of duties.
Required Question
$65,556.00 - $83,664.00 Annually
Location :
Albany, CA
Job Type:
Full-Time
Job Number:
000238
Department:
Finance
Opening Date:
11/01/2024
Closing Date:
11/25/2024 11:59 PM Pacific
Description
Under general supervision, performs a variety of general accounting duties including processing accounts payable, accounts receivable, and maintaining and/or preparing technical, financial and statistical reports; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from assigned supervisory or management personnel. Exercises no supervision of staff.
Class CharacteristicsThis is the journey-level class in the Accounting Technician series. Incumbents in this class perform a wide variety of record-keeping, reconciliation, and account support activities. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Employees within this class are distinguished from the Accounting Technician I by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.
Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the entry-level requiring one (1) additional year of experience and after gaining the knowledge, skill, and experience, which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.Examples of Duties
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Participates in the preparation of accounts payable and/or accounts receivable.Distributes invoices to departments, enters and posts invoices, monitors approval process, prints and distributes checks, and maintains the cash disbursement journal and positive pay uploads.Prepares billings and related correspondence for accounts receivable; prepares bank deposits; answers related inquiries.Verifies receipts and records all monies received; prepares bank deposits; answers related inquiries.Prepares billings and receives payment for business licenses, parking permits, pet licenses, garage sale permits, ambulance payments, and other fees; posts to appropriate accounts; updates accounts as necessary.Performs vendor maintenance, including creating new vendors and collecting and monitoring appropriate forms.Performs purchasing functions, including requisition entry and conversions, purchase order change order entries and approvals, and contract change orders and posting.Researches questions regarding the status of accounts and payments, the proper coding of transactions, and various other matters.Performs counter activities which includes the issuance of various licenses and cashiering duties.Prepares a variety of financial statements and statistical reports including grant billings and administrative fees.Orders department supplies and coordinates equipment maintenance with service representatives.Performs CalCard reconciliations, including reviewing purchases, collecting account codes, and posting charges.Prepares and reconciles journal entries; reconciles discrepancies and makes adjustments on accounts payable and accounts receivable accounts.Processes public records requests related to accounts payable and vendor information.Communicates with vendors and other Departments regarding invoice payments and past due balances.Performs related duties as assigned.Knowledge of:
Principles and practices of financial record keeping.Principles and practices of effective customer service.Basic auditing and financial reconciliation procedures and practices.Applicable Federal, State and local laws, codes and regulations.Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.Ability to:
Maintain financial and statistical records.Perform basic mathematical computations.Use manual and automated accounting and financial systems and procedures.Listen, understand, retain, follow, and apply verbal and written instructions and directions.Prepare technical, financial, and statistical reports.Respond to a variety of questions of an analytical nature.Provide technical assistance.Work independently and exercise sound judgment.Perform basic accounting functions.Prepare and reconcile journal entries.Operate modern office equipment including computer equipment and specialized software applications programs.Type and enter data at a speed necessary for successful job performance.Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.Communicate clearly and concisely, both orally and in writing.Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth grade, and two years of responsible work experience in accounts receivable and accounts payable of financial reporting.
Ideal Candidate:
Possesses outstanding customer service skillsCan communicate well, both orally and in writingAble to prioritize and handle multiple tasks with competing deadlines
Selection Process
Interested individuals are encouraged to apply online today! All completed applications will be reviewed. The most qualified candidates will be invited to participate in the selection process which is
tentatively
scheduled as follows:
Deadline to submit application: Monday, November 25, 2024 at 11:59pmOral Board Interviews: Week of December 9, 2024Department Interviews: Tentatively scheduled for the week of December 16, 2024The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Albany is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (510) 528-5715.
Retirement
CalPERS Classic Members: 2% @ 60 retirement formulaCalPERS PEPRA: 2% @ 62 formula.Participates in Social Security.Health Insurance
The City offers a choice of medical plans through the CalPERS Medical Program. The City aligns its contribution rates with CalPERS Kaiser Region 1 premium.Employees who have minimum essential medical coverage through another source may elect to waive enrollment in the City's medical plan and elect the alternative benefit. Employees will receive elective paid leave that is cashed out each quarter.Dental, Orthodontia, Life Insurance, and Disability
100% Employer-paid dental insurance through Delta DentalSupplemental Orthodontia reimbursement plan100% Employer-paid Life/AD&D insurance in the amount of $20,000Employee paid long-term disability insurance through the State of California (SDI)Other Optional Benefits
Vision Insurance (VSP) - with competitive ratesSection 457 deferred compensation program, administered through ICMAPayroll Roth IRA, administered through ICMASection 125 flexible spending benefits plan for health care and dependent care expensesSupplemental Life/AD&D Insurance Buy-Up OptionsLeave
11 days of vacation per year (increases with years of service)11 days of holiday pay per year4 floating holidays per year12 days of sick leave per year
Additional Benefits
Tuition ReimbursementBilingual PayShift Differential (Maintenance Only)
For more information, visit our
or
page.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
Do you possess the equivalent to the completion of the twelfth grade?
YesNo
03
Do you possess two years of responsible work experience in accounts receivable and accounts payable of financial reporting?
YesNo
04
If you answered "Yes" to possessing two years of responsible work experience in accounts receivable and accounts payable of financial reporting, please briefly elaborate on your experience. Include the title of position(s) held and a summary of duties.
Required Question