Hawaii Community Foundation
Program Associate - Full Time / Non-Exempt / Oahu Based
Hawaii Community Foundation, Honolulu, Hawaii, United States, 96814
HCF's Collaboration Philosophy
At the Hawai'i Community Foundation (HCF), we believe that an organization's team as a "whole is greater than the sum of its parts" (Aristotle). To us, this means that we are committed to be a collaborative 'ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together. We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai'i's people.
Position Summary
Like all HCF team members and volunteers, the Program Associate exudes the
heart and passion
for HCF's mission: to inspire the spirit of giving and invest in people and solutions to benefit our community. Specifically, the Program Associate's role is to ensure effective and efficient delivery of services to current clients and supports multiple major grant programs. The position provides administrative support and assists coordinating HCF's grantmaking programs, contract management and reporting on grantmaking programs. This position contributes to a diverse set of grantmaking programs including arts & culture programs and supports private foundation clients' grantmaking.
Essential Position Responsibilities
Key responsibilities fall within primary areas of focus and are as follows:
Customer Service Deliver excellent customer service to internal and external clients Establish and maintain effective working relationships with HCF partners, prospective grantees, grantees and stakeholders at a variety of levels Support grant seekers and grantees to use the online system Comfortable with communicating and working with staff at community organizations of different sizes using a variety of communications methods: calls, emails and written communications Grant/Vendor Coordination & Project Management
Contribute to the design, implementation and evaluation of new and continuing grant programs Assist with development of Funding Opportunities and bids, conduct initial proposal due diligence, input grant proposals, prepare evaluation templates Conduct proposal reviews, as appropriate Develop and maintain document files for grant programs to track requirements, final reports, contingencies, payments and related grant/contract information Assist with preparation, execution, payments and monitoring of contracts and grants Assist in preparing reports and project budgets for project leaders and relevant partners Assist in the management of communication and timelines of multiple grant and project plans Assist in the collection and analysis of data, conduct research, and contribute to program impact and effectiveness Records & Database Maintenance
Maintain grants database with grantee and grant seeker information Maintain constituent database with client information Meeting/Event support
Arrange and attend virtual and in-person meetings and events to support Program Officers and/or Directors Prepare meeting materials, produce meeting notes or summaries Coordinate logistics and travel arrangements as necessary Strengthen the Team
Motivate top performance and accountability through shared, and clear communication of collaborative goals and shared objectives Support the ongoing goals and development of the Arts & Culture Team's activities, programs, and implementation of HCF's CHANGE Framework Collaboratively Drive the Success of HCF
Deliver a collaborative team style internally with colleagues to achieve greater results Serve as collaborative partner with the donor development department to ensure comprehensive relationship management strategies are utilized Other Responsibilities
Provide Welcome Experience reception coverage on a rotation and as needed Provide back-up to other program associate support Serve as a knowledgeable and collaborative representative of HCF in the community Partner collaboratively with other staff members to ensure effective outcomes Perform other tasks as assigned Position Requirements
HCF believes in ensuring that our team members can thrive in their positions. Accordingly, the Program Associate must possess the following knowledge, skills, abilities, experience, and education:
Minimum 3 years of relevant work experience required Bachelor's degree preferred Demonstrated passion for the betterment of Hawaii and its people Knowledge, sensitivity, and understanding of the history and complexities of Hawaii's multicultural community Capable of thriving in a highly collaborative and flexible organization with an appreciation and respect for colleagues of diverse backgrounds and perspectives and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors Proven ability to recognize and balance competing interests, policy implications, and practical considerations within diverse groups of external and internal constituents to achieve effective outcomes Exceptional interpersonal skills including the ability to communicate effectively with varied constituents including government officials, business and nonprofit staff and donors Ability to be extremely discrete in working with sensitive or confidential information related to client and donor information, relationships, and funds Strong research, analytical, writing, and presentation skills Excellent time management and organizational skills to effectively meet multiple deadlines on various projects often running concurrently. Ability to perform work with attention to detail and accuracy Proficient in Outlook, Microsoft Word, PowerPoint, Excel (creating spreadsheets, managing budgets and developing reports), and familiarity with database systems Knowledge in grant and donor management database systems preferred General math skills to review and produce business reports Work Environment, Physical, and Mental Demands
Works under regular office conditions with the ability to work remotely General office hours are Monday through Friday, 8:00 am to 5:00 pm. Required to travel as needed Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment
At the Hawai'i Community Foundation (HCF), we believe that an organization's team as a "whole is greater than the sum of its parts" (Aristotle). To us, this means that we are committed to be a collaborative 'ohana (family) that lives and actionizes our mission, respects and cares for each other, and innovates and learns together. We understand that we must rely upon all our individual strengths as we partner to provide excellent value and achieve effective results for our generous donors, community partners, and all of Hawai'i's people.
Position Summary
Like all HCF team members and volunteers, the Program Associate exudes the
heart and passion
for HCF's mission: to inspire the spirit of giving and invest in people and solutions to benefit our community. Specifically, the Program Associate's role is to ensure effective and efficient delivery of services to current clients and supports multiple major grant programs. The position provides administrative support and assists coordinating HCF's grantmaking programs, contract management and reporting on grantmaking programs. This position contributes to a diverse set of grantmaking programs including arts & culture programs and supports private foundation clients' grantmaking.
Essential Position Responsibilities
Key responsibilities fall within primary areas of focus and are as follows:
Customer Service Deliver excellent customer service to internal and external clients Establish and maintain effective working relationships with HCF partners, prospective grantees, grantees and stakeholders at a variety of levels Support grant seekers and grantees to use the online system Comfortable with communicating and working with staff at community organizations of different sizes using a variety of communications methods: calls, emails and written communications Grant/Vendor Coordination & Project Management
Contribute to the design, implementation and evaluation of new and continuing grant programs Assist with development of Funding Opportunities and bids, conduct initial proposal due diligence, input grant proposals, prepare evaluation templates Conduct proposal reviews, as appropriate Develop and maintain document files for grant programs to track requirements, final reports, contingencies, payments and related grant/contract information Assist with preparation, execution, payments and monitoring of contracts and grants Assist in preparing reports and project budgets for project leaders and relevant partners Assist in the management of communication and timelines of multiple grant and project plans Assist in the collection and analysis of data, conduct research, and contribute to program impact and effectiveness Records & Database Maintenance
Maintain grants database with grantee and grant seeker information Maintain constituent database with client information Meeting/Event support
Arrange and attend virtual and in-person meetings and events to support Program Officers and/or Directors Prepare meeting materials, produce meeting notes or summaries Coordinate logistics and travel arrangements as necessary Strengthen the Team
Motivate top performance and accountability through shared, and clear communication of collaborative goals and shared objectives Support the ongoing goals and development of the Arts & Culture Team's activities, programs, and implementation of HCF's CHANGE Framework Collaboratively Drive the Success of HCF
Deliver a collaborative team style internally with colleagues to achieve greater results Serve as collaborative partner with the donor development department to ensure comprehensive relationship management strategies are utilized Other Responsibilities
Provide Welcome Experience reception coverage on a rotation and as needed Provide back-up to other program associate support Serve as a knowledgeable and collaborative representative of HCF in the community Partner collaboratively with other staff members to ensure effective outcomes Perform other tasks as assigned Position Requirements
HCF believes in ensuring that our team members can thrive in their positions. Accordingly, the Program Associate must possess the following knowledge, skills, abilities, experience, and education:
Minimum 3 years of relevant work experience required Bachelor's degree preferred Demonstrated passion for the betterment of Hawaii and its people Knowledge, sensitivity, and understanding of the history and complexities of Hawaii's multicultural community Capable of thriving in a highly collaborative and flexible organization with an appreciation and respect for colleagues of diverse backgrounds and perspectives and an enthusiasm to continually shift and evolve to meet the needs of the community, clients, and donors Proven ability to recognize and balance competing interests, policy implications, and practical considerations within diverse groups of external and internal constituents to achieve effective outcomes Exceptional interpersonal skills including the ability to communicate effectively with varied constituents including government officials, business and nonprofit staff and donors Ability to be extremely discrete in working with sensitive or confidential information related to client and donor information, relationships, and funds Strong research, analytical, writing, and presentation skills Excellent time management and organizational skills to effectively meet multiple deadlines on various projects often running concurrently. Ability to perform work with attention to detail and accuracy Proficient in Outlook, Microsoft Word, PowerPoint, Excel (creating spreadsheets, managing budgets and developing reports), and familiarity with database systems Knowledge in grant and donor management database systems preferred General math skills to review and produce business reports Work Environment, Physical, and Mental Demands
Works under regular office conditions with the ability to work remotely General office hours are Monday through Friday, 8:00 am to 5:00 pm. Required to travel as needed Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment