County of Santa Clara CA
Fleet Maintenance Scheduler
County of Santa Clara CA, Santa Clara, California, us, 95053
Salary :
$75,073.44 - $90,675.52 Annually
Location :
Throughout the County of Santa Clara, CA
Job Type:
Full-Time
Job Number:
24-M11-A
Department:
Sheriff Services
Opening Date:
11/08/2024
Closing Date:
11/25/2024 11:59 PM Pacific
Bargaining Unit:
03
Description
Under direction, to organize and coordinate the repair and maintenance scheduling of County owned vehicles or vehicles maintained by the County under contract.Typical Tasks
Checks, enters and maintains information in vehicle maintenance database system regarding vehicle inspection and preventive maintenance (PM) schedules;
Prepares monthly lists of vehicles due for preventive maintenance and sends lists to agencies and departments and works with organizations to have vehicles serviced;
Creates and closes work orders for vehicle when repairs or PMs are scheduled and updates database;
Coordinates necessary work with priority list and timeline for completion and writes necessary work orders;
Assures that repair, inspection and preventive maintenance work is scheduled and prioritizes maintenance jobs according to established standards;
Consults with supervisor or lead on the scheduling of preventive maintenance work assignments;
Coordinates contracted repairs, warranty and recall work orders with third party vendors;
Maintains all necessary records including updating the database when a vehicle is worked on and noting the type of services and / or repairs performed;
Sends monthly and one time bills to internal customers;
Processes invoices for repair work completed by outside vendors;
Initiates and resolves issues with the California Department of Motor Vehicles (DMV) and maintains vehicle registration and title information; coordinates approvals and handling of confidential license plates;
Communicates with customers (departments or users) when vehicles are to be scheduled for PM services or repairs and provides accurate, complete and up-to-date information; makes reminder calls as needed;
Initiates processing of invoices and purchase orders for supplies and equipment;
Maintains radio installation and repair schedule;
Performs related work as required.
Employment Standards
Possession of a valid California driver's license is required prior to appointment and an acceptable driving record, which will qualify for and maintain a County Driver's Permit.
Sufficient training or education and vehicle maintenance repair experience, which demonstrates possession of the following knowledge and abilities:
Experience Note:
The knowledge, skills and abilities required to perform this function are normally acquired by training and experience equivalent to the completion of the twelfth grade.
ANDTwo (2) years of experience working in a vehicle service department writing up and/or processing repair service orders.
Knowledge of:
General knowledge of vehicle maintenance shop practices and equipment operations;
Basic mathematics;
Office practices and procedures including filing systems;
Computer applications such as word processing, spreadsheets and/or databases.Ability to:
Use a keyboard with moderate speed and a high level of accuracy;
Read and understand computer printouts;
Analyze information and plan effective courses of action;
Schedule preventive maintenance of vehicles;
Understand and utilize rate schedules;
Write reports;
Establish and maintain cooperative working relationships with those contacted in the course of work.
The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays.
Learn more
The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.
In addition to the amazing perks above, the County also offers the additional benefits below.
Retirement BenefitsThe County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.
Health Flexible Spending AccountThe empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.
Dependent Care Assistance Program (DCAP)The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.
Life and AD&DThe County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.
Employee Assistance Program (EAP)The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Employee WellnessThe offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
Education ReimbursementA generous program is available, including Education Reimbursement for employees seeking additional training and professional development.
NOTE : Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is
REQUIRED
and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of
"see resume"
or
"see application"
will deem your
application incomplete.
REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
Do you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?
YesNo
02
What is the highest level of education you have completed?
High School or GED equivalentCollege (1 to 29 semester units / 1 to 44 quarter units)College (30 to 59 semester units / 45 to 89 quarter units)College (60 to 89 semester units / 90 to 134 quarter units)College (90 to 119 semester units / 135 to 179 quarter units)College (120 or more semester units / 180 or more quarter units)Associate's DegreeBachelor's DegreeMaster's DegreeDoctoral DegreeNone
03
Do you agree to possess a valid California Driver's license, and the ability to qualify for and maintain a County Drivers Permit, prior to appointment?
YesNo
04
How many years of experience do you have in organizing and coordinating repair and maintenance schedules?
Less than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsNone
05
Describe your experience in organizing and coordinating repair and maintenance schedules. REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
06
How many years of experience do you have in preparing and processing repair service orders?
Less than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsNone
07
Describe your experience preparing and processing repair service orders. In your response, include your customer service responsibilities and all computer applications used. REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
08
Please select all the computer applications below in which you are proficient by checking all the boxes that apply. Note: 'Proficient' is the ability to utilize the chosen application/program with an intermediate or higher level of understanding and competency.
AssetWorksMicrosoft ExcelMicrosoft OutlookMicrosoft WordOtherNone of the above
09
If you selected '"Other" in the above question, please provide the name of the computer application in which you are proficient.
Required Question
$75,073.44 - $90,675.52 Annually
Location :
Throughout the County of Santa Clara, CA
Job Type:
Full-Time
Job Number:
24-M11-A
Department:
Sheriff Services
Opening Date:
11/08/2024
Closing Date:
11/25/2024 11:59 PM Pacific
Bargaining Unit:
03
Description
Under direction, to organize and coordinate the repair and maintenance scheduling of County owned vehicles or vehicles maintained by the County under contract.Typical Tasks
Checks, enters and maintains information in vehicle maintenance database system regarding vehicle inspection and preventive maintenance (PM) schedules;
Prepares monthly lists of vehicles due for preventive maintenance and sends lists to agencies and departments and works with organizations to have vehicles serviced;
Creates and closes work orders for vehicle when repairs or PMs are scheduled and updates database;
Coordinates necessary work with priority list and timeline for completion and writes necessary work orders;
Assures that repair, inspection and preventive maintenance work is scheduled and prioritizes maintenance jobs according to established standards;
Consults with supervisor or lead on the scheduling of preventive maintenance work assignments;
Coordinates contracted repairs, warranty and recall work orders with third party vendors;
Maintains all necessary records including updating the database when a vehicle is worked on and noting the type of services and / or repairs performed;
Sends monthly and one time bills to internal customers;
Processes invoices for repair work completed by outside vendors;
Initiates and resolves issues with the California Department of Motor Vehicles (DMV) and maintains vehicle registration and title information; coordinates approvals and handling of confidential license plates;
Communicates with customers (departments or users) when vehicles are to be scheduled for PM services or repairs and provides accurate, complete and up-to-date information; makes reminder calls as needed;
Initiates processing of invoices and purchase orders for supplies and equipment;
Maintains radio installation and repair schedule;
Performs related work as required.
Employment Standards
Possession of a valid California driver's license is required prior to appointment and an acceptable driving record, which will qualify for and maintain a County Driver's Permit.
Sufficient training or education and vehicle maintenance repair experience, which demonstrates possession of the following knowledge and abilities:
Experience Note:
The knowledge, skills and abilities required to perform this function are normally acquired by training and experience equivalent to the completion of the twelfth grade.
ANDTwo (2) years of experience working in a vehicle service department writing up and/or processing repair service orders.
Knowledge of:
General knowledge of vehicle maintenance shop practices and equipment operations;
Basic mathematics;
Office practices and procedures including filing systems;
Computer applications such as word processing, spreadsheets and/or databases.Ability to:
Use a keyboard with moderate speed and a high level of accuracy;
Read and understand computer printouts;
Analyze information and plan effective courses of action;
Schedule preventive maintenance of vehicles;
Understand and utilize rate schedules;
Write reports;
Establish and maintain cooperative working relationships with those contacted in the course of work.
The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays.
Learn more
The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.
In addition to the amazing perks above, the County also offers the additional benefits below.
Retirement BenefitsThe County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.
Health Flexible Spending AccountThe empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.
Dependent Care Assistance Program (DCAP)The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.
Life and AD&DThe County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.
Employee Assistance Program (EAP)The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.
Employee WellnessThe offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.
Education ReimbursementA generous program is available, including Education Reimbursement for employees seeking additional training and professional development.
NOTE : Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is
REQUIRED
and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of
"see resume"
or
"see application"
will deem your
application incomplete.
REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
Do you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?
YesNo
02
What is the highest level of education you have completed?
High School or GED equivalentCollege (1 to 29 semester units / 1 to 44 quarter units)College (30 to 59 semester units / 45 to 89 quarter units)College (60 to 89 semester units / 90 to 134 quarter units)College (90 to 119 semester units / 135 to 179 quarter units)College (120 or more semester units / 180 or more quarter units)Associate's DegreeBachelor's DegreeMaster's DegreeDoctoral DegreeNone
03
Do you agree to possess a valid California Driver's license, and the ability to qualify for and maintain a County Drivers Permit, prior to appointment?
YesNo
04
How many years of experience do you have in organizing and coordinating repair and maintenance schedules?
Less than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsNone
05
Describe your experience in organizing and coordinating repair and maintenance schedules. REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
06
How many years of experience do you have in preparing and processing repair service orders?
Less than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsNone
07
Describe your experience preparing and processing repair service orders. In your response, include your customer service responsibilities and all computer applications used. REQUIRED: Include a DETAILED description of job duties along with employer's names, job titles, dates of employment, and hours worked per week. If none, type N/A.
08
Please select all the computer applications below in which you are proficient by checking all the boxes that apply. Note: 'Proficient' is the ability to utilize the chosen application/program with an intermediate or higher level of understanding and competency.
AssetWorksMicrosoft ExcelMicrosoft OutlookMicrosoft WordOtherNone of the above
09
If you selected '"Other" in the above question, please provide the name of the computer application in which you are proficient.
Required Question