Program Support Technician

Program Support Technician (VDH00088)Job no: 5028807 Work type: Full-Time (Salaried) Location: Roanoke (City), Virginia Categories: Administrative ServicesTitle: Program Support Technician (VDH00088)State Role Title: Administrative & Office Specialist IIIHiring Range: $34,000 - $40,000Pay Band: 3Agency: Virginia Department of HealthLocation: ROANOKE HQAgency Website: https://www.vdh.virginia.gov/Recruitment Type: General Public - GJob DutiesConsider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Business department in the position of Program Support Tech (Vital Records) at the Roanoke City/Alleghany Health District.Independently performs technical office tasks in support of a single program area regularly requiring application of policy and procedures. Characteristic activities: Serves as contact and information resource for one or more programs; serves as lead worker to direct, advise and train others; designs and directs workflow processes; researches and processes claims; collects data and prepares reports on program activities. May provide performance input regarding staff to appropriate supervisor.1. Program Support•Responsible for tracking, coordinating and confirming referrals•Triages incoming inquiries to the appropriate staff member•Reviews correspondence for accuracy prior to distribution•Provides administrative support to program area to include, but not limited to answering incoming calls, directing patients or customers, directing inquiries and providing guidance on program processes and procedures.•May perform routine eligibility determinations for clinical services.2. Data Entry & Records Maintenance•Maintains and archives records in accordance with records maintenance policies and procedures•Collects and inputs data into established/automated databases and reviews for discrepancies•Generates ad-hoc reports as needed3. Training & Technical Guidance•Assists with training and provides guidance to other program support staff on processes, procedures, workflows, etc.•Serves as a first point of contact for customers; provides general guidance to customers regarding forms, processes, etc.; directs inquiries to appropriate program staff members4. Other Duties•May be required to perform other duties; may include functions in support of emergency declarationThe Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.Who We Are: The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke.What We Do: RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities.The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.Minimum Qualifications•Knowledge of office procedures, computer and software technology, use of policies & procedures and customer service•Strong interpersonal and communication skills, orally and written•Strong organizational skills and experience with software applications and Microsoft Office products (i.e. WORD, EXCEL, and database entry) and general office equipment (copier, fax, calculator)•Ability and experience with setting up and maintaining files & manuals•Ability to maintain confidentiality•Ability to follow and apply established procedures and applicable policiesAdditional ConsiderationsN/ASpecial InstructionsYou will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.Contact InformationName: Darlene SmithPhone: 540-283-5034Email: darlene.smith@vdh.virginia.govIn support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.Advertised: 08 Nov 2024 Eastern Standard Time Applications close: 22 Nov 2024 Eastern Standard Time