Ultimate Staffing
Administrative Support Specialist
Ultimate Staffing, Billerica, Massachusetts, us, 01821
Our client located in Billerica, MA has an immediate opportunity on their team for an Experienced Administrative Support Specialist!Shift/Hours:
Monday to Friday, 8:30 a.m. - 5:00 p.m. (Onsite position)Temp to Perm opportunityHourly Pay Rate Range:
$20.00 - $23.00/hour (depends on experience)Job duties include but not limited to:Monitor and manage departmental email inbox, ensuring timely processing and accurate entry of invoices into the systemReconcile discrepancies between invoices and purchase orders, investigating and resolving any issuesReview vendor statements to ensure invoiced amounts match records in the systemCommunicate with vendors to follow up on late or missing invoicesMaintain organized filing system for closed purchase orders and paid invoicesAdditional Responsibilities:Assist with timekeeping processes, including distribution, collection, and entry of monthly timesheets into the labor reportSupport the setup of new jobs, ensuring all necessary documentation and data entry are completedAssist with shipping logistics and coordination when neededRequired Skills:2-4 years of relevant administrative or clerical experience (experience with Sage, QuickBooks, or Peachtree a plus)Proficiency in Microsoft Office Suite (Word, Excel, Outlook)High attention to detail and organizational skillsExcellent written and verbal communication skillsAbility to work independently and as part of a teamNote:
Due to the nature of our business, candidates must be U.S. citizens.
Desired Skills and Experience
Monitor and manage departmental email inbox, ensuring timely processing and accurate entry of invoices into the systemReconcile discrepancies between invoices and purchase orders, investigating and resolving any issuesReview vendor statements to ensure invoiced amounts match records in the systemCommunicate with vendors to follow up on late or missing invoicesMaintain organized filing system for closed purchase orders and paid invoices
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Monday to Friday, 8:30 a.m. - 5:00 p.m. (Onsite position)Temp to Perm opportunityHourly Pay Rate Range:
$20.00 - $23.00/hour (depends on experience)Job duties include but not limited to:Monitor and manage departmental email inbox, ensuring timely processing and accurate entry of invoices into the systemReconcile discrepancies between invoices and purchase orders, investigating and resolving any issuesReview vendor statements to ensure invoiced amounts match records in the systemCommunicate with vendors to follow up on late or missing invoicesMaintain organized filing system for closed purchase orders and paid invoicesAdditional Responsibilities:Assist with timekeeping processes, including distribution, collection, and entry of monthly timesheets into the labor reportSupport the setup of new jobs, ensuring all necessary documentation and data entry are completedAssist with shipping logistics and coordination when neededRequired Skills:2-4 years of relevant administrative or clerical experience (experience with Sage, QuickBooks, or Peachtree a plus)Proficiency in Microsoft Office Suite (Word, Excel, Outlook)High attention to detail and organizational skillsExcellent written and verbal communication skillsAbility to work independently and as part of a teamNote:
Due to the nature of our business, candidates must be U.S. citizens.
Desired Skills and Experience
Monitor and manage departmental email inbox, ensuring timely processing and accurate entry of invoices into the systemReconcile discrepancies between invoices and purchase orders, investigating and resolving any issuesReview vendor statements to ensure invoiced amounts match records in the systemCommunicate with vendors to follow up on late or missing invoicesMaintain organized filing system for closed purchase orders and paid invoices
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.