WestRock
Executive Assistant
WestRock, Atlanta, Georgia, United States, 30383
The Executive Assistant provides high level executive and administrative support to a segment of Vice Presidents in the Accounting Controllership team. He/she provides scheduling, administrative functions, record management, travel (including domestic and international), department purchase orders and invoices, drafting, editing and compiling of presentations, handles highly confidential issues and matters of sensitive nature. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from internal and external sources. Must be able to anticipate the needs of the Executive and act accordingly.
This position is located at our Sandy Springs office and will be on-site full time.
How you will impact WestRock:
Manages Executive\u2019s calendar. Keeps Executive apprised of appointments/meetings or schedule changes, manage appointment requests, and ensures Executive has appropriate documents for meetings. Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested.
Processes invoices and purchases orders. Reviews expense reports for ensuring appropriate coding and expenses are in line with Company travel and expense policy.
Manage executive\u2019s approval requests
Manages travel arrangements and proactively coordinates the pre-planning of trips including securing visas, hotels, transportation, processing passport renewals and other information as needed.
Serves as liaison with staff from other organization functions as well as external clients and customers.
Handle sensitive/confidential information requiring a high level of discretion.
Develop a good working relationship with all levels of staff in all departments.
Responsible for PowerPoint presentations as required for all special projects supporting the Executive level team.
Performs various administrative tasks including ordering of meals and office supplies.
Support executive and staff with team communications reports compilation, management and distribution
Maintain tracking documents
Assist with PowerPoint presentation compilation and formatting
Support other team meetings and activities as needed.
Perform other duties as assigned.
What you need to succeed:
Bachelor\u2019s Degree is highly preferred.
5 years minimum related experience.
Experience working with a large publicly traded organization preferred.
Microsoft Office (Strong proficiency in MS-Word, Excel, PowerPoint).
Technical ability with excellent written and verbal communications skills.
Attention to detail in composing, typing, proofing materials and ability to establish priorities.
Ability to work in a fast-paced changing environment.
Focused, dedicated, and organized with strong attention to detail and a strong work ethic.
Able to manage multiple priorities efficiently and effectively.
Strong interpersonal skills with ability to work and collaborate with employees at all levels.
Professional conduct and discretion exhibited at all times.
Demonstrated ability to think and act quickly and solve problems using sound judgment
What we offer:
Corporate culture based on integrity, respect, accountability and excellence
Comprehensive training with numerous learning and development opportunities
An attractive salary reflecting skills, competencies and potential
A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
This position is located at our Sandy Springs office and will be on-site full time.
How you will impact WestRock:
Manages Executive\u2019s calendar. Keeps Executive apprised of appointments/meetings or schedule changes, manage appointment requests, and ensures Executive has appropriate documents for meetings. Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested.
Processes invoices and purchases orders. Reviews expense reports for ensuring appropriate coding and expenses are in line with Company travel and expense policy.
Manage executive\u2019s approval requests
Manages travel arrangements and proactively coordinates the pre-planning of trips including securing visas, hotels, transportation, processing passport renewals and other information as needed.
Serves as liaison with staff from other organization functions as well as external clients and customers.
Handle sensitive/confidential information requiring a high level of discretion.
Develop a good working relationship with all levels of staff in all departments.
Responsible for PowerPoint presentations as required for all special projects supporting the Executive level team.
Performs various administrative tasks including ordering of meals and office supplies.
Support executive and staff with team communications reports compilation, management and distribution
Maintain tracking documents
Assist with PowerPoint presentation compilation and formatting
Support other team meetings and activities as needed.
Perform other duties as assigned.
What you need to succeed:
Bachelor\u2019s Degree is highly preferred.
5 years minimum related experience.
Experience working with a large publicly traded organization preferred.
Microsoft Office (Strong proficiency in MS-Word, Excel, PowerPoint).
Technical ability with excellent written and verbal communications skills.
Attention to detail in composing, typing, proofing materials and ability to establish priorities.
Ability to work in a fast-paced changing environment.
Focused, dedicated, and organized with strong attention to detail and a strong work ethic.
Able to manage multiple priorities efficiently and effectively.
Strong interpersonal skills with ability to work and collaborate with employees at all levels.
Professional conduct and discretion exhibited at all times.
Demonstrated ability to think and act quickly and solve problems using sound judgment
What we offer:
Corporate culture based on integrity, respect, accountability and excellence
Comprehensive training with numerous learning and development opportunities
An attractive salary reflecting skills, competencies and potential
A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.