Executive Assistant

Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions supporting senior-level management. The ideal candidate is enthusiastic, goal oriented, and upholds El Milagro’s core values of Quality, Integrity, and Family.Primary Responsibilities:Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Act as the point of contact among executives, employees, clients, and other external partners.Manage information flow in a timely and accurate manner.Manage executives’ calendars and set up meetings.Make travel and accommodation arrangements.Write and/or format information for internal and external communication – memos, emails, presentations, reports, and manuals.Take minutes during meetings.Screen and direct phone calls and distribute correspondence.Organize and maintain the office filing system.Filter and organize email including spam.Assist hands-on with manual projects and events.Position Requirements:Fluent in Spanish.Flexible availability including weekends (when necessary) and late hours regularly.1+ years of work experience as an Executive Assistant, Personal Assistant, or similar role.Excellent MS Office knowledge.Outstanding organizational and time management skills.Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).Excellent verbal and written communications skills and grammar in both English and Spanish.Discretion and confidentiality.High School diploma.Strong interpersonal skills with the ability to build very good working relationships with managers, coworkers, and customers.Valid driver’s license.PA diploma or certification is a plus.