Enterprise Mobility Inc
Executive Assistant for the Vice President of IT Workforce Services
Enterprise Mobility Inc, St Louis, Missouri, United States,
Overview
Enterprise Mobility is the world’s largest car rental operator and an industry leader in mobility and technology. We’re one of the top global travel companies, ranking ahead of many airlines and most cruise lines and hotels. And no matter what transportation challenges our customers face, we have an innovative solution.
We operate the Enterprise Rent-A-Car National Car Rental and Alamo Rent A Car brands via more than 10,000 fully staffed neighborhood and airport offices, including franchisee branches, in over 90 countries and territories.
Through this robust global network, we operate a fleet of over 2.3 million vehicles and provide a comprehensive portfolio of transportation solutions, including car rental, carsharing, vanpooling, car sales, truck rental, vehicle-subscription and affiliated fleet management services. As a total mobility provider, we serve the needs of a wide variety of customers, businesses, government agencies and organizations every day.
At the center of it all, our dedicated IT teams innovate, design and develop the technology that is redefining how customers rent, buy and share vehicles from our family of brands. Here, you will be part of a diverse and talented team that creates and delivers powerful technology solutions for our customers and employees across the world with the resources and support to develop in a variety of career paths.
As an Enterprise Mobility team member, we offer an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, work from home opportunities, paid time off, and organizational growth potential.
This position offers a hybrid work environment, which includes the ability to work from home, while also requiring a semi-regular on-site presence as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.
Responsibilities
**This position offers a hybrid work environment, which includes the ability to work from home but will also require an on-site presence as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.
The Information Technology Division of Enterprise Mobility has an exciting opportunity for an Executive Assistant!
As the Executive Assistant reporting to the Vice President Workforce Services, you will be instrumental in coordinating a wide array of daily functions that will be important to the effectiveness and progress of our entire executive leadership team. You will be highly trusted to anticipate needs, and perform comprehensive, moderately complex activities that may include oversight of small projects with responsibility for all aspects of administrative support. In addition, you will manage and resolve issues around multi-calendar management, meeting schedules, event tracking, and travel demands (both domestic and international). You will use this knowledge to strategically support executive requests and third-party planning and coordination. You will be responsible for extensive document management in a confidential and sophisticated electronic profile. In addition to being highly organized, trustworthy, and analytical, the ideal candidate will be a self-starter that takes the initiative, demonstrates strong business judgment, has excellent communication skills, and is an excellent team player that can interact fluidly with a variety of people at all job levels.
You will perform a variety of administrative tasks for the senior-most IT leaders. Responsibilities include but are not limited to:
Oversee all aspects of domestic and international travel, including meeting arrangements
Manage multiple, concurrent communication channels including calendars, email, and phone
Schedule facilities and determine appropriate considerations for meetings and events
Create/prepare general to complex correspondence and spreadsheets, prepare varied and complex reports, and create/design PowerPoint presentation & materials
Maintain electronic and hard copy filing systems unique to each executive
Ensure materials and resources are organized and ready well in advance of meetings
Work with extremely sensitive and confidential information with integrity and effective judgment
Take business meeting notes and compile information into executive summaries
Draft and format business communications, to include emails, memos, letters, presentations, etc.
Work cohesively as a team with other administrative professionals to ensure the best level of support is provided
Handle financial tasks related to corporate credit cards, expense reports, and company car mileage administration
Respond/resolve requests on behalf of the Executive team
Take initiative, receiving minimal direction, and delegating thoughtfully
Answer MS Teams correspondence and direct calls, take messages, and ensure overall professional office appearance as appropriate
Equal Opportunity Employer/Disability/Veterans
Qualifications
Required:
Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future
Must reside in St. Louis, Missouri, or immediate surrounding area
Must be able to work a schedule within U.S. Central Standard Time core business hours
This role may require availability after standard business hours to provide executive travel support
5+ years of direct senior executive support experience
Expertise in managing international and domestic travel arrangements
Previous experience managing expense accounts
Strong technical skills, including advanced proficiency in Microsoft products (Outlook, PowerPoint, & Teams)
Ability to effectively manage high volume email and correspondence
Experience providing high levels of customer service to internal and external customers
Strong communication skills, with the ability to effectively communicate and collaborate with a diverse range of executive team members, as well as other members of the administrative team
Expectation of complete confidentiality and discretion on all business matters
Ability to type 60WPM or more
Must have strong organizational skills, attention to detail, and ability to multi-task
Outstanding follow up and follow through on all requests and deliverables
Maintain an exceptionally polished and professional appearance and demeanor
Must possess a high degree of composure and poise, with the ability to remain calm and collected when faced with demanding time frames for deliverables
Must be committed to incorporating security into all decisions and daily job responsibilities
Preferred:
Bachelor's degree is preferred
Previous Executive Administrative experience in a fast paced, high-tech environment is a plus
Enterprise Mobility/Enterprise Rent-A-Car/Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Mobility is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use this alternative email address (JobsPrivacy@ehi.com) to contact us about your interest in employment.
Enterprise Mobility is the world’s largest car rental operator and an industry leader in mobility and technology. We’re one of the top global travel companies, ranking ahead of many airlines and most cruise lines and hotels. And no matter what transportation challenges our customers face, we have an innovative solution.
We operate the Enterprise Rent-A-Car National Car Rental and Alamo Rent A Car brands via more than 10,000 fully staffed neighborhood and airport offices, including franchisee branches, in over 90 countries and territories.
Through this robust global network, we operate a fleet of over 2.3 million vehicles and provide a comprehensive portfolio of transportation solutions, including car rental, carsharing, vanpooling, car sales, truck rental, vehicle-subscription and affiliated fleet management services. As a total mobility provider, we serve the needs of a wide variety of customers, businesses, government agencies and organizations every day.
At the center of it all, our dedicated IT teams innovate, design and develop the technology that is redefining how customers rent, buy and share vehicles from our family of brands. Here, you will be part of a diverse and talented team that creates and delivers powerful technology solutions for our customers and employees across the world with the resources and support to develop in a variety of career paths.
As an Enterprise Mobility team member, we offer an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, work from home opportunities, paid time off, and organizational growth potential.
This position offers a hybrid work environment, which includes the ability to work from home, while also requiring a semi-regular on-site presence as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.
Responsibilities
**This position offers a hybrid work environment, which includes the ability to work from home but will also require an on-site presence as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.
The Information Technology Division of Enterprise Mobility has an exciting opportunity for an Executive Assistant!
As the Executive Assistant reporting to the Vice President Workforce Services, you will be instrumental in coordinating a wide array of daily functions that will be important to the effectiveness and progress of our entire executive leadership team. You will be highly trusted to anticipate needs, and perform comprehensive, moderately complex activities that may include oversight of small projects with responsibility for all aspects of administrative support. In addition, you will manage and resolve issues around multi-calendar management, meeting schedules, event tracking, and travel demands (both domestic and international). You will use this knowledge to strategically support executive requests and third-party planning and coordination. You will be responsible for extensive document management in a confidential and sophisticated electronic profile. In addition to being highly organized, trustworthy, and analytical, the ideal candidate will be a self-starter that takes the initiative, demonstrates strong business judgment, has excellent communication skills, and is an excellent team player that can interact fluidly with a variety of people at all job levels.
You will perform a variety of administrative tasks for the senior-most IT leaders. Responsibilities include but are not limited to:
Oversee all aspects of domestic and international travel, including meeting arrangements
Manage multiple, concurrent communication channels including calendars, email, and phone
Schedule facilities and determine appropriate considerations for meetings and events
Create/prepare general to complex correspondence and spreadsheets, prepare varied and complex reports, and create/design PowerPoint presentation & materials
Maintain electronic and hard copy filing systems unique to each executive
Ensure materials and resources are organized and ready well in advance of meetings
Work with extremely sensitive and confidential information with integrity and effective judgment
Take business meeting notes and compile information into executive summaries
Draft and format business communications, to include emails, memos, letters, presentations, etc.
Work cohesively as a team with other administrative professionals to ensure the best level of support is provided
Handle financial tasks related to corporate credit cards, expense reports, and company car mileage administration
Respond/resolve requests on behalf of the Executive team
Take initiative, receiving minimal direction, and delegating thoughtfully
Answer MS Teams correspondence and direct calls, take messages, and ensure overall professional office appearance as appropriate
Equal Opportunity Employer/Disability/Veterans
Qualifications
Required:
Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future
Must reside in St. Louis, Missouri, or immediate surrounding area
Must be able to work a schedule within U.S. Central Standard Time core business hours
This role may require availability after standard business hours to provide executive travel support
5+ years of direct senior executive support experience
Expertise in managing international and domestic travel arrangements
Previous experience managing expense accounts
Strong technical skills, including advanced proficiency in Microsoft products (Outlook, PowerPoint, & Teams)
Ability to effectively manage high volume email and correspondence
Experience providing high levels of customer service to internal and external customers
Strong communication skills, with the ability to effectively communicate and collaborate with a diverse range of executive team members, as well as other members of the administrative team
Expectation of complete confidentiality and discretion on all business matters
Ability to type 60WPM or more
Must have strong organizational skills, attention to detail, and ability to multi-task
Outstanding follow up and follow through on all requests and deliverables
Maintain an exceptionally polished and professional appearance and demeanor
Must possess a high degree of composure and poise, with the ability to remain calm and collected when faced with demanding time frames for deliverables
Must be committed to incorporating security into all decisions and daily job responsibilities
Preferred:
Bachelor's degree is preferred
Previous Executive Administrative experience in a fast paced, high-tech environment is a plus
Enterprise Mobility/Enterprise Rent-A-Car/Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Mobility is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use this alternative email address (JobsPrivacy@ehi.com) to contact us about your interest in employment.