Lenax Construction Services
Contract Administrator II - Aviation Sector
Lenax Construction Services, Los Angeles, California, United States, 90079
Position Now Open!!! This is a Los Angeles-Based Position. This is not a remote position. A "hybrid" schedule is not available. Position reports to the designated, Los Angeles area project offices, with a Monday thru Friday workweek. LENAX Does Not Pay for Relocation or Travel Expenses for Interviews or if selected for a position. Candidates selected to move forward in the interview process must be available to interview within 48 - 72 hours’ notification. Typically, interviews are “in-person, panel-style.”
About Lenax Construction Services, Inc.
Since its inception in 1993, Lenax Construction Services, Inc. (LENAX) has provided quality construction services and project controls to a diverse range of engineering, design, and construction firms. LENAX services a broad range of markets, including airports, transportation, industrial, correctional, universities, and marine. LENAX is a goal-oriented and customer-driven independent consulting business, aimed at adding value and strength to our clients’ program teams by providing expertise in current pricing and economic trends, while utilizing the most up to date means and methods in the construction and design industries.
LENAX is looking for a Contract Administrator II. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Position Description Summary
The Contract Administrator II is responsible for administration of professional services contracts which provide planning and design and entitlement and environmental planning services in support of the Client's approximately $15 billion airport(s) Capital Improvement Program.
Essential Job Duties - The Contract Administrator II duties include, but are not limited to the following:
Provide a variety of contract administration duties for multiple professional service contracts, which may include:
Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
Process the addition and removal of firms to a given contract.
Track relevant contract information and audit periodically.
Maintain a log of contract performance.
Oversee the creation and storage of all applicable documents and files.
Understand all components of the contract including procurement and any amendments.
Be familiar with City of Los Angeles and the Client's policies with regards to contracting.
Conduct activities necessary when contracts expire or need to be closed out.
Other duties as required.
Task Orders
Create labor, other-direct-cost, scope-based, and closeout task orders.
Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
Resolve task order funding issues by working with the various Client teams.
Resolve task order and contract related issues as they arise.
Other duties as required
Other
Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
Coordinate with other Client groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
Provide administrative support to the Client's management.
Prepare meeting agendas, minutes, and other written correspondence.
Prepare ad-hoc reports as requested by Client management or as necessary.
Attend meetings, including pre-bid/pre-proposal and outreach events.
Assist in resolving issues between firms and the Client.
Process/coordinate airport Security badge request packages: quality control and submission to the airport's Security Badge Office and Airfield Driving Permit Office.
Job Qualifications - To effectively perform the essential functions of the job, candidates must meet the following position specifications:
Education/Training
A four-year degree is preferred, or at least course work in the field (i.e., training in procurement, contract, construction and commercial law).
Professional Experience Level/Other Qualifications
Minimum three-to-five (3-5) years of experience in the administration of commercial/government contracts is required.
Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred.
Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
Experience with task order contracts.
Familiar with the United States General Services Administration per diem guidelines.
Critical thinking skills to address and resolve administrative and process issues.
Able to present information succinctly.
Must be detail oriented and highly organized.
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical and educational backgrounds.
Hardware/Software Knowledge & Proficiency
Proficient in Microsoft Office (Word, Outlook), and highly-skilled in Excel.
Proficient in Adobe Acrobat Professional
Other
May assume other duties as required/needed.
Maybe required to work past regular work shift.
Maybe required to work various shifts as needed.
When submitting your application:
Note: A list of previous projects will be required, if you have not submitted a project-based resume. Typically needed will be:
Your Position Title
Your Employer Name, Location, Dates of Employment (mm/yyyy – mm/yyyy)
Owner/Client Name
Project Name*, Project $Value, Dates you Supported this Project (from when to when)
Your duties and accomplishments.
Note: If multiple projects, you may wish to mention notable ones—5 or so, as applicable
Work Location:
This position will report to the designated Los Angeles area project offices located. Reporting location and instructions will be provided upon hire.
Telework Option:
Telework has not been authorized for this position.
Position Status / Compensation:
This is a full-time, regular, “Exempt” Professional position, with Lenax Construction Services, Inc. as the employer, and performing consultative services, as a Contract Administrator II, at the Owner/Client’s worksite. Monday thru Friday workweek.
The compensation for this position will be $45 - $48.50/hr. ($93,600.00 - $100,800.00/year). The assigned rate will be based upon experience, directly applicable experience, industry experience, skills, education, and other certifications, licensure and training.
LENAX employees enjoy a competitive compensation and benefits package, including but not limited to:
Three (3) weeks (120 hours) Paid Time Off (PTO), and increases at 5 years!
Eight (8) Company-Paid Holidays
A wide selection of medical plans and with a generous employer base plan--HMO, PPO, HSA/EPO options available; Dental, Vision, and Chiropractic/Acupuncture benefits
401-k Retirement Savings Plan with employer matching (100% of up-to-the-1st-6% of contribution, with no vesting requirement)
Educational Assistance
Professional Development
Holiday Events, Recognition
Employee Assistance Program for Work/Life Balance
Discounts to theme parks, on products and services, including wellness & lifestyle support
Lenax Construction Services is a Drug-free Workplace and an Equal Opportunity Employer
About Lenax Construction Services, Inc.
Since its inception in 1993, Lenax Construction Services, Inc. (LENAX) has provided quality construction services and project controls to a diverse range of engineering, design, and construction firms. LENAX services a broad range of markets, including airports, transportation, industrial, correctional, universities, and marine. LENAX is a goal-oriented and customer-driven independent consulting business, aimed at adding value and strength to our clients’ program teams by providing expertise in current pricing and economic trends, while utilizing the most up to date means and methods in the construction and design industries.
LENAX is looking for a Contract Administrator II. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Position Description Summary
The Contract Administrator II is responsible for administration of professional services contracts which provide planning and design and entitlement and environmental planning services in support of the Client's approximately $15 billion airport(s) Capital Improvement Program.
Essential Job Duties - The Contract Administrator II duties include, but are not limited to the following:
Provide a variety of contract administration duties for multiple professional service contracts, which may include:
Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
Process the addition and removal of firms to a given contract.
Track relevant contract information and audit periodically.
Maintain a log of contract performance.
Oversee the creation and storage of all applicable documents and files.
Understand all components of the contract including procurement and any amendments.
Be familiar with City of Los Angeles and the Client's policies with regards to contracting.
Conduct activities necessary when contracts expire or need to be closed out.
Other duties as required.
Task Orders
Create labor, other-direct-cost, scope-based, and closeout task orders.
Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
Resolve task order funding issues by working with the various Client teams.
Resolve task order and contract related issues as they arise.
Other duties as required
Other
Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
Coordinate with other Client groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
Provide administrative support to the Client's management.
Prepare meeting agendas, minutes, and other written correspondence.
Prepare ad-hoc reports as requested by Client management or as necessary.
Attend meetings, including pre-bid/pre-proposal and outreach events.
Assist in resolving issues between firms and the Client.
Process/coordinate airport Security badge request packages: quality control and submission to the airport's Security Badge Office and Airfield Driving Permit Office.
Job Qualifications - To effectively perform the essential functions of the job, candidates must meet the following position specifications:
Education/Training
A four-year degree is preferred, or at least course work in the field (i.e., training in procurement, contract, construction and commercial law).
Professional Experience Level/Other Qualifications
Minimum three-to-five (3-5) years of experience in the administration of commercial/government contracts is required.
Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred.
Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
Experience with task order contracts.
Familiar with the United States General Services Administration per diem guidelines.
Critical thinking skills to address and resolve administrative and process issues.
Able to present information succinctly.
Must be detail oriented and highly organized.
Effective oral and written communication skills.
Must be able to interface with a variety of people with different technical and educational backgrounds.
Hardware/Software Knowledge & Proficiency
Proficient in Microsoft Office (Word, Outlook), and highly-skilled in Excel.
Proficient in Adobe Acrobat Professional
Other
May assume other duties as required/needed.
Maybe required to work past regular work shift.
Maybe required to work various shifts as needed.
When submitting your application:
Note: A list of previous projects will be required, if you have not submitted a project-based resume. Typically needed will be:
Your Position Title
Your Employer Name, Location, Dates of Employment (mm/yyyy – mm/yyyy)
Owner/Client Name
Project Name*, Project $Value, Dates you Supported this Project (from when to when)
Your duties and accomplishments.
Note: If multiple projects, you may wish to mention notable ones—5 or so, as applicable
Work Location:
This position will report to the designated Los Angeles area project offices located. Reporting location and instructions will be provided upon hire.
Telework Option:
Telework has not been authorized for this position.
Position Status / Compensation:
This is a full-time, regular, “Exempt” Professional position, with Lenax Construction Services, Inc. as the employer, and performing consultative services, as a Contract Administrator II, at the Owner/Client’s worksite. Monday thru Friday workweek.
The compensation for this position will be $45 - $48.50/hr. ($93,600.00 - $100,800.00/year). The assigned rate will be based upon experience, directly applicable experience, industry experience, skills, education, and other certifications, licensure and training.
LENAX employees enjoy a competitive compensation and benefits package, including but not limited to:
Three (3) weeks (120 hours) Paid Time Off (PTO), and increases at 5 years!
Eight (8) Company-Paid Holidays
A wide selection of medical plans and with a generous employer base plan--HMO, PPO, HSA/EPO options available; Dental, Vision, and Chiropractic/Acupuncture benefits
401-k Retirement Savings Plan with employer matching (100% of up-to-the-1st-6% of contribution, with no vesting requirement)
Educational Assistance
Professional Development
Holiday Events, Recognition
Employee Assistance Program for Work/Life Balance
Discounts to theme parks, on products and services, including wellness & lifestyle support
Lenax Construction Services is a Drug-free Workplace and an Equal Opportunity Employer