Executive Assistant

Title: Executive Assistant

Location: Gardena

Industry: Nonprofit

Hours: 9 AM - 6 PM

Pay: $75k - $85k

Contract to Hire

Key Responsibilities:

• Coordinate Board meeting documents, prepare the board meeting room, update the agenda and webpage, attend meetings, and prepare meeting minutes.
• Provide complex administrative and technical support to the CEO, including preparing reports, correspondence, and presentations.
• Maintain the Board’s online policies and the CEO’s administrative procedures, ensuring ADA accessibility on the Agency website.
• Manage the CEO’s calendar, including scheduling meetings, workshops, and special events.
• Serve as a liaison between the CEO and internal/external constituencies, and follow up on Board requests.
• Prepare confidential information, including responses on grievances and legal matters.
• Plan and oversee Agency and external events, including forums, workshops, and community presentations.
• Maintain confidentiality of records and information.
• Demonstrate strong organizational skills and technical proficiency with Microsoft Office Suite.
• Monitor and maintain budgets for the CEO and Board, including preparing purchase requisitions and expense reports.
• Coordinate travel arrangements and oversee documentation for the CEO and the Board.
• Screen calls, mail, and electronic inquiries, and make appropriate referrals.
• Respond to and assist the CEO in tracking and resolving sensitive inquiries and requests for information.