Adminstrative Assistant

Position Overview

Work closely and support Executive Director with systems and process management. Support billing collection and account management operations. Communicate effectively with both staff/vendors and community members.

Key Duties and Responsibilities

• Administrative support (phone calls, emails, scheduling meetings, copies, etc) for all fundraising events
• Manage all Yahrzeit (memorial) activities (weekly kaddish list, memorial book, plaques)
• Oversee distribution and collection of donor cards at High Holy Day appeal
• Attend and assist on-site at events with fundraising component
• Coordinate with Fundraising consultant
• Coordinate logistical set up and day of needs for events with Facilities Manager
• Coordinate fundraising media campaigns and related marketing with Communications Manager
• Support donors in process to make donations
• Maintain event donations records
• Maintain donor information for campaigns (including Annual Campaign, Capital Campaigns, other Giving opportunities)
• Track giving by media campaigns
• Generate thank you acknowledgments for all giving
• Track financial goals and actual donations
• Create campaign reports for distribution to Executive Staff and Board Members

Skills and Qualifications to be successful in this position

• Strong interpersonal skills with the ability to communicate effectively to large donors, potential donors, clergy and staff

Comfortable with the following softwares, a plus;

· Office Suite (Outlook, excel, word, etc), Salesforce, OneDrive, FormAssembly, Constant Contact, Doodles, Google Sheets, Dropbox

Offer is contingent on cleared background check and COVID-19 vaccination.

Benefits and Hours:

Full time (non-exempt; includes some Shabbat, holiday and evening hours)

Main Schedule: M- Th: 9 a.m. – 5 p.m.

F: 9 a.m. – 4 p.m.

Adjustments in weekly schedule to be made if working events/holidays.

Employee benefits package including medical, dental, vision and life insurance, 403(b), complimentary Temple membership, paid Jewish Holidays

** Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria, while women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you're new to this field, returning to work after a gap in employment, looking to transition, or take the next step in your career path, we will be glad to have you on our radar.