Litigation Docket Specialist

NOTE: This position is available in any of our office locations – Washington, DC, Chicago, IL, New York, NY, Boston, MA, San Francisco, CA or Los Angeles, CA

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion.

JOB TITLE: Litigation Docket Specialist

DEPARTMENT: Paralegals

REPORTS TO: Litigation Docketing Manager

FLSA CLASSIFICATION: Non Exempt

JOB SUMMARY

Under general supervision, and according to established policies and procedures, the Litigation Docket Specialist performs a variety of docket/calendar related and administrative duties for attorneys, paralegals and legal secretaries. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with attorneys and staff, and observing confidentiality of client matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

• Maintain master calendar of all court deadlines.
• Calendar new events daily.
• Determine court dates by reviewing relevant documents.
• Produce calendar reports weekly and as requested to secretaries, paralegals and attorneys.
• Send monthly calendar reports to upper management.
• Produce client or case specific calendar reports upon request.
• Post updates on the Firm’s portal.
• Respond to calendaring questions from attorney, paralegals, and secretaries.
• Prepare custom calendars for timekeepers upon request.

• OTHER DUTIES AND RESPONSIBILITIES
• Keep up-to-date with and communicate rule changes to legal personnel.
• Make recommendations on calendaring procedures & processes.
• Make recommendations on calendaring software improvements and/or adjustments.
• Create and maintain resource guides.
• Troubleshoot software problems with calendar program vendor.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

• Excellent organizational and communication skills.
• Strong attention to detail.
• Ability to manage and prioritize work efficiently.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Knowledge of State and Federal court Rules.
• Ability to read through Court Orders to determine calendarable dates.
• Ability to research local rules.
• Legal citation and legal terminology expertise. Understanding of court rules and protocols and knowledge of calendaring deadlines.
• Working knowledge of CompuLaw Vision or similar calendar/docket software.

Education

• A four-year degree or, a two-year degree plus a paralegal certificate from an ABA qualified program is preferred. Work experience in lieu of degree is also acceptable.

Experience:

• Minimum three years of docketing, relevant legal support, or equivalent experience in a law firm or legal services environment is required.
• Large law firm experience is preferred.

ABOUT ARENTFOX SCHIFF:

ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations.

The annualized good faith base salary range for this position in the following location(s):

• Los Angeles, CA and Washington, DC: a minimum of $65,063 to a maximum of $97,594 per year.
• New York, NY and San Francisco, CA: a minimum of $71,569 to a maximum of $107,354 per year.

The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidate’s overall qualifications for the position as assessed by the Firm.

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

• A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review.

WORKING CONDITIONS

The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%

Requirement - Frequency

Travel - Occasionally

Sitting - Constantly

Standing - Occasionally

Walking - Frequently

Reading - Constantly

Typing - Frequently

Concentration - Frequently

Oral and Written Communication - Frequently

Horizontal Reaching - N/A

Vertical Reaching - Occasionally

Twisting - Occasionally

Repetitive Arm/Hand/Finger Movements - Frequently

Weight - Occasionally, up to 15 lbs.