Executive/Personal Assistant

Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. 

Primary Responsibilities:

Executive Assistant: 

• Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. 
• Inbox Management and Communication: prioritizing and synthesizing information for efficient workflow 
• Meeting note-taking and thoughtful follow-up message creation
• Plan events such as business luncheons, company celebrations and client dinners
• Handle research and document requests for the principal
• Handle confidential and sensitive information with discretion 

Office Management: 

• Maintain supply inventory for all needed office supplies 
• Act as the public face of the company: greeting guests and clients, directing them to correct person or office, directing calls, taking messages and sharing general company information as needed
• Receive incoming mail and handle all outgoing shipping/mailings 
• Maintain office space i.e. purchase office furniture, maintain office equipment
• Be the office expert on conference room equipment /TV and use 
• Liaison with building management regarding maintenance 
• Manage vendor relations for the office 

Personal Assistant:

• Manage projects and maintenance across all properties 
• Coordinate and plan travel/social events with family
• Assist in the transportation of the principle
• Schedule appointments and make reservations as needed 
• Assist in event planning and organization 

Skills & Abilities:

• Bachelor’s degree in Business Administration OR 2+ years of experience in an administrative support role. 
• Strong organizational and time-management skills 
• Excellent communications (written and verbal) skills with the ability to communicate with a variety of stakeholders
• Proficiency in Microsoft Office Suite
• Exercise flexibility and adaptability in an ad hoc environment 
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Attention to detail and accuracy 
• Valid driver’s license & working vehicle necessary 
• This is a full-time salaried, exempt position, mainly in-office with some transportation and errands as needed. Monday – Friday 8:00 AM – 5:00 PM. This position requires the employee to be available to work outside of standard business hours, to include evenings, weekends, and holidays as needed.
• Benefits: Health Insurance Available