Executive Personal Assistant

Executive & Personal Assistant

We are seeking a highly organized and proactive Executive and Personal Assistant to serve as a partner to the C-Suite in managing their professional and personal commitments. The ideal candidate will be adept at multitasking, possess exceptional communication skills, and demonstrate a keen ability to anticipate needs and solve problems efficiently.

Responsibilities

Executive Support:

• Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Conduct research and compile information for decision-making processes.
• Act as a liaison between the executive and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.

Personal Support:

• Assist with personal errands and appointments, including managing household staff and service providers.
• Coordinate personal travel arrangements, including itineraries and accommodations.
• Plan and organize personal events, such as family gatherings and special occasions.
• Maintain personal and family schedules, ensuring all commitments are met.

Administrative Duties:

• Screen and respond to phone calls, emails, and other correspondence.
• Maintain filing systems and organize documents for easy access.
• Track expenses and assist with budget management.
• Perform general office duties, including ordering supplies and managing office equipment.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum 5 years of experience as an executive assistant and personal assistant.
• Exceptional organizational and time-management skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and integrity

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position