Legal Assistant

Law Firm in Newport Beach seeking a Legal Assistant to assist attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. This person must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus.

Duties Include:

• Draft/edit/proofread forms, documents and correspondence
• Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms
• Contact court clerks re local rules and prepare courtesy copies when needed
• Prepare hearing and exhibit binders for attorneys
• Coordinate travel arrangements and process expense reimbursement requests
• Perform time and data entry as well as general file management according to the standards required by the firm
• Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls
• Organize meetings, events and trial logistics; order court reporters and audio-visual equipment
• Ensure documents are sent to docketing in a timely manner
• Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data
• Review prebills, monitor due dates for client invoices