Project Controls Manager

Position Description: Project Controls Manager

Overview: Under the guidance of senior leadership, this position is responsible for providing project controls support across various projects. The role involves leading project control activities for a team of specialists and overseeing all aspects of project and cost controls for diverse initiatives.

Essential Functions:

• Manage and oversee project controls for capital projects.
• Handle cost control, earned value management, budget monitoring, project scheduling, cost estimating, quality reviews, change management, planning, forecasting, and performance reporting.
• Compile, analyze, and report project cost and schedule data to management.
• Produce and maintain project schedules, ensuring proper resource loading.
• Track project deliverables and monitor physical progress.
• Oversee the financial cycle, including vendor purchase orders, cost proposals, change orders, and invoices, while facilitating approvals.
• Establish operating policies and procedures to mitigate risks.
• Contribute to the preparation of annual budgets and multi-year plans.
• Maintain reports to track project finances against budgets.
• Implement document control systems.
• Monitor staff time charged to projects against budgets.
• Conduct internal audits to ensure the accuracy and completeness of records.
• Identify project risks and develop mitigation plans.
• Provide support for project management software, including processing purchase orders and change orders.
• Prepare project status presentations, highlighting key accomplishments and risks.
• Develop customized schedule reports as needed (e.g., two-week look ahead, variance reports).
• Create work breakdown structures.
• Ensure bid documents are prepared for advertisement.
• Maintain logs of contracts, change orders, and purchase orders issued for projects.
• Assist with financial project close-outs.
• Collaborate with other departments to prepare reports and resolve issues.
• Track project milestones and organizational goals.
• Ensure project documentation is stored in compliance with applicable regulations and requirements.
• Perform related tasks as assigned.

Minimum Qualifications:

• Bachelor’s degree in Financial Management, Business Administration, Project Management, or a closely related field, with a minimum of five years of relevant experience. An equivalent combination of ten years of experience and training may substitute for a degree.

Preferred Qualifications:

• Experience in the transportation industry and familiarity with project management software.

Knowledge, Skills, and Abilities:

• Demonstrate leadership qualities, including engagement, effective communication, critical thinking, and teamwork.
• Knowledge of project planning, design, engineering, and construction management methods.
• Understanding of grant funding and award requirements.
• Proven knowledge in scope control and change management.
• Certification in Cost Control (CCC/CCE) or Scheduling (PSP) is a plus.
• Working knowledge of project management software (e.g., Primavera P6, Microsoft Project).
• Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Adobe Suite.
• Experience in setting up and monitoring complex project schedules.
• Ability to work in a fast-paced environment with competing priorities.
• Strong analytical skills to communicate complex data clearly and concisely.
• Establish effective relationships with stakeholders and maintain professionalism.
• Prioritize work effectively and manage individual time efficiently.
• Continuously seek new knowledge and technical expertise.
• Demonstrated experience in various aspects of project controls, accounting, estimating, and reporting.
• Strong interpersonal and organizational skills, with the ability to handle multiple priorities.
• Familiarity with federal, state, and local construction codes and regulations is preferred.
• Ability to communicate clearly with contractors and consultants in high-pressure environments.