Business Office Administrator/Accounting Associate

Job Description:

At Synectics, we're the leading data management service provider in the environmental industry. Based in Sacramento, CA since 1996, we specialize in web-based solutions for Federal government clients. Our team of scientists and programmers is passionate about revolutionizing our clients' workflows with technology and training. Check out the job details and see why you should join us!

We’re looking for a highly organized, detail-oriented Business Administrator to support our growing team. This role involves bookkeeping, client correspondence, event planning, and maintaining efficient office operations. As an essential part of our team, you’ll have the opportunity to interact with clients and colleagues, contribute to streamlined processes, and gain exposure to the environmental industry, particularly in large-scale federal groundwater cleanup programs.

Key responsibilities include:

• Client Interaction and Correspondence

  Handle professional written and verbal communication with clients, ensuring clarity and responsiveness.

  
  

• Event and Meeting Coordination

  Assist with planning and organizing internal events, meetings, and conferences, including booking spaces and coordinating schedules.

  
  

• Accounts Receivable and Accounts Payable

  Perform routine AR/AP tasks accurately and efficiently as part of broader administrative duties, keeping financial records up-to-date.

  
  

• Office Procedures and Documentation

  Develop and maintain office administrative procedures, ensuring documentation is current and organized.

  
  

• Template and Document Management

  Create and maintain templates for correspondence and reporting; review and edit various documents to uphold quality standards.

  
  

• Office and Facility Support

  Oversee daily office maintenance, coordinate conference rooms, and ensure smooth day-to-day operations.

  
  

• Executive Support

  Provide support to executives with tasks such as drafting correspondence, running errands, and handling scheduling needs.

  
  

Minimum Qualifications (Required):

• B.S. in Business or similar discipline from an accredited university
• 3 years of administrative support experience
• Experience using accounting software, particularly QuickBooks
• Strong grammatical and writing skills
• Exceptional organizational skills and enjoyment of attention to detail
• Highly professional in client and staff interactions
• Comfortable performing similar work to that described in the Responsibilities section
• Energetic, personable, self-motivated individual with a desire to advance in a growing organization
• Exceptional organizational skills and enjoyment of attention to detail
• Highly professional in client and staff interactions

What We Offer

Join a dynamic and rapidly growing business with opportunities for both professional and personal growth. Here’s what you can expect as part of our team:

• Career Growth and Development

  Be part of an expanding company, with new office locations opening soon and a variety of engaging projects that will challenge and develop your skills.

  
  

• Work-Life Balance

  We understand the importance of balance, offering paid public holidays and a scalable PTO plan that grows with your tenure.

  
  

• Future-Focused Benefits

  Plan for your future with our 401(k) program, including company matching to maximize your retirement savings.

  
  

• Comprehensive Health Coverage

  We offer robust health insurance, including vision coverage, to keep you and your family well-protected.

  
  

• Supportive Team Environment

  Join a team that values your contributions and encourages innovation, with real opportunities to make an impact.

  
  

If you’re looking for an exciting role in a company that invests in your future, we’d love for you to join us at Synectics!

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, number of people reporting to you, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position is:

$50,400 - $57,000