Office Assistant

Job Summary:

We are seeking a motivated and organized Office Assistant to support our office administrators. The role involves assisting with administrative tasks, coordinating credentialing processes, and ensuring compliance with AHCA standards. The ideal candidate will be detail-oriented, able to multitask, and have strong communication skills.

Key Responsibilities:

Administrative Support

• Assist with day-to-day office tasks such as answering phone calls, responding to emails, and managing correspondence.
• Organize and maintain files, both physical and electronic, related to AHCA compliance records.
• Coordinate schedules, appointments, and meetings for directors and office staff.

Credentialing Assistance

• Support the credentialing process for directors by collecting, reviewing, and submitting necessary documentation.
• Ensure all credentials and certifications meet AHCA requirements and are up-to-date.
• Communicate with directors and facilities to manage credentialing timelines and address any issues.

Staffing Support

• Aid in the recruitment and onboarding of directors, including scheduling interviews and preparing onboarding materials.
• Collaborate with the staffing team to ensure proper placement of directors in facilities.
• Handle inquiries from clients and directors regarding staffing assignments.

Data Entry and Reporting

• Input and update information related to staffing, credentialing, and compliance in the company's databases.
• Generate reports related to staffing, compliance, and credentialing as needed by management.

Qualifications:

• Education

  High school diploma or GED required. Associate’s degree in business administration or a related field is preferred.

  
  

• Experience

  Prior experience in a staffing setting or with credentialing processes is preferred.

  
  

• Knowledge

  Familiarity with AHCA regulations and credentialing processes is a plus.

  
  

• Skills
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and database management.
• Ability to handle sensitive information with confidentiality.

Key Competencies:

• Attention to detail
• Strong time management
• Ability to work independently and as part of a team
• Problem-solving skills
• Flexibility and adaptability in a fast-paced environment