Procurement Specialist

Job Title: Procurement Specialist, Private Higher Education Institution

Location: Los Angeles, CA 90007

Employment Type: Direct Hire

Salary: $73,000 - $80,000 annually

Working Hours: Monday - Friday, 8:00 AM - 5:00 PM

(Primarily a remote role, with a minimum of one day in office on Tuesdays for team collaboration)

1 Requirement - Construction and/or Facility Procurement - please demonstrate this on your resume to be considered.

Job Summary

Our private higher education institution’s Finance Division – Business Services is seeking a strategic-minded and experienced Procurement Specialist. This role is essential in executing operational procurement activities, with a focus on construction and facility management procurement (MUST-HAVE). The Procurement Specialist will act as a key link between departments and suppliers, ensuring seamless operations to support institutional needs and expectations.

Key Responsibilities

• Procurement Activities: Handle procurement across various categories, including construction materials, equipment, and facility management services. Understand the general procurement process and e-procurement systems.
• Stakeholder Collaboration: Partner with internal departments, including project managers and facility management, to address procurement needs.
• Request Management: Review and approve procurement requests, transactions, and activities. Engage with suppliers to ensure accuracy, compliance, and value.
• RFx Management: Lead and manage RFx events, ensuring fair competition, timeliness, and process integrity. Prepare documentation, scoring, and cost analysis.
• Contract Management: Oversee contract review, redlining, and drafting. Construct statements of work and ensure agreements meet institutional requirements.
• Supplier Negotiations: Negotiate pricing and business terms using market intelligence and benchmarks. Solicit competitive quotes when possible.
• Compliance and Communication: Ensure compliance with policies and procedures. Advise faculty and staff on requirements and best practices.
• Problem Solving: Address non-standard requests and policy deviations. Conduct research for effective solutions.
• Collaboration and Support: Work with the Strategic Sourcing team and provide backup support to peers. Promote an inclusive and collaborative environment.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 3 years of procurement experience.
• Knowledge of procurement regulations, processes, and practices
• Proficiency in analyzing supplier proposals and basic cost analyses.
• Experience with ERP systems (e.g., Workday, Oracle/SAP, Jaggaer)
• Foundational understanding of procurement agreements

Preferred Qualifications

• Bachelor’s Degree in Business
• 5+ years of procurement experience in higher education
• Proven track record in conducting RFx events and successful negotiations
• Advanced proficiency with relevant software systems and tools (e.g., Workday, Jaggaer, Microsoft Office)
• High-level experience in procurement for construction and facilities management.
• Procurement certifications (e.g., CPM, CPSM)