Part-time Human Resources Administrator and Office Manager

Established in 2001, Adina Reyter is a leading luxury jewelry brand renowned for its timeless and wearable designs. The Adina Reyter brand was founded on the idea that happiness is a choice we make every day. Beautifully designed Fine Jewelry, at a transparent price point, is something to be happy about.

We are seeking a proactive and organized Part-Time HR Administrator and Office Manager to join our team at Adina Reyter. This role will be pivotal in managing human resources functions and ensuring smooth office operations alongside our Head of HR and Manager of Operations. The ideal candidate will be detail-oriented, possess strong communication skills, and have a passion for creating a positive work environment.

Approximately 8 hours per week on-site in our Sherman Oaks, CA offices.

Key Responsibilities:

Human Resources:

• Employee Onboarding:
• Prepare and send offer letters, review company policies and benefits with employees.
• Manage the first-day experience, including tech and office setup (email, passwords, parking pass distribution).
• Verify identification documents and coordinate HR platform setup.
• Arrange desk spaces and ensure smooth transitions for new hires.
• Training Management:
• Ensure completion of mandatory training in HR platform.
• Partner with head of HR to create new standards, training manuals, and updating
• Employee Offboarding:
• Coordinate final paychecks with finance and manage deactivation of access and passwords.
• Conduct exit interviews and ensure all exit paperwork is completed and company property is retrieved.
• Compliance and Communication:
• Handle incoming communications from state agencies (e.g., wage garnishments, unemployment claims).
• Serve as the primary contact for employee benefits inquiries and updates.
• Employee Benefits Management:
• Update employee benefits, manage employee discounts, and oversee 401k contributions.
• Employee Engagement:
• Coordinate celebrations for employee birthdays and company happy hours.
• Review and update company standards and benefits regularly.
• Policy Enforcement:
• Enforce company policies related to PTO, sick days, and other employee requests.
• Manage invoicing for employee purchases and loans.
• Recruitment:
• Create job postings and descriptions, review resumes, and conduct initial interviews.
• Documentation:
• Maintain organized filing of employee paperwork, including performance reviews and improvement plans.
• Legal Compliance

Office Management:

• IT Management:
• Oversee technology inventory, including employee laptops and other equipment.
• Coordinate with IT for troubleshooting and setup as needed.
• Office Operations:
• Manage office supply ordering and ensure a well-organized workspace.
• Assist with CEO's personal tasks, such as package runs and office errands.
• Mail Management:
• Check and sort office mail daily.

Qualifications:

• 2-3 years experience in HR administration and office management.
• Familiarity with HR software (e.g., Gusto) and office management tools.
• Excellent communication and interpersonal skills.
• Highly organized with a keen attention to detail.
• Ability to handle confidential information with discretion.
• Ability to work approximately 8 hours per week on-site in our Sherman Oaks, CA offices.