Executive Assistant

Executive Assistant to Main Principal, International Entrepreneur Investment Management Company, Miami, Florida, Local Remote

A main principal of an international investment management company that invests in entrepreneurs focused on health, living and work to bring meaningful positive impact to our lives is looking for a “right hand” Executive Assistant. This is a very exciting opportunity for someone who has an entrepreneurial spirit and an overall international perspective (the firm is based in Amsterdam with a local office in Miami). The ideal candidate has at least 5 years of experience as an Executive Assistant to a c-suite executive in the finance space and has an interest to be an integral part of the business. This is a local remote position, meeting with the principal to catch up on projects, roughly 2 times a week as needed.

About the Job:

Support the principal as a true “right hand” with all day-to-day matters including managing his calendar, scheduling international meetings, video /calls,

Prioritize emails and craft responses on his behalf

Organize and manage domestic/international travel arrangements with detailed itineraries; Have a cost savings mentality in booking trips for the principal, personally for the family and professionally

Interact with accountants in Amsterdam to help compile financial reports on portfolio companies. The accountants provide the data.

Create and edit PowerPoint presentations for an update on the portfolio companies of the firm to the limited partners. All financial data will be provided for the presentation

Prepare principal for internal and investment meetings with collateral materials and possible research

Plan events, dinners

Expense reporting

Some personal work; run errands at times

Ad hoc projects

Off hour availability via cell, within reason

About You:

A minimum of 5 years of experience as an Executive Assistant supporting a c-suite executives in a start-up type environment or finance firm

Bachelor’s Degree

Very detail oriented with the ability to change gears quickly - a true multi-tasker and problem solver who can anticipate needs

High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

Excellent Microsoft Office Suite skills; Excellent PowerPoint skills and an interest working around numbers/financial reports/Portfolio information

Excellent written and verbal communication skills; tech savvy with an entrepreneurial spirit

Competitive Salary Discretionary Bonus