Executive Assistant to Chief Executive Officer

Top-Tier Family Office is seeking an EA/PA to their CEO! This is a permanent role in West Palm Beach, Florida.

Responsibilities:

• Play a critical role in supporting the CEO with daily operations, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion.
• Handle all logistics CEO related Interact with leadership, internally and externally
• Provide high-level administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
• Willing to work outside of normal business hours when required.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle confidential and sensitive information with the highest level of discretion.
• Finding and ordering items online.
• Scheduling appointments (e.g., doctor's visits, car maintenance).
• Conducting research on specific topics or gathering information.
• Researching local services or businesses (e.g., finding a new dentist or gym).
• Coordinating with pharmacies for refills and new prescriptions.
• Experience working with UHNW individual, worked with private aviation, yachts, helicopters

Qualifications

• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines keep information confidential
• Minimum of 7-10 years of experience as an Executive Assistant, preferably in a family office or similar high-demand environment.