Construction Submittal Coordinator

Position Summary:

ISI Professional Services is looking for an experienced Construction Submittal Coordinator with expertise in the construction industry to provide Owner's Representative construction management services to a DoD client. The Submittal Coordinator will work to support a DOD client looking to manage the construction of a new Bureau of Engraving and Printing (BEP) Currency Production Facility (CPF) to provide a modern, secure, and innovative facility for the manufacturing of United States currency for the BEP. The Facility will occupy a 104-acre site in Beltsville, Maryland. The construction project is comprised of a primary building with a footprint of approximately one million square feet. The program consists of a manufacturing hall and support spaces, laboratory/research spaces, a warehouse, vaults, a firing range, a tour area for visitors and visitor/vehicle screening outbuildings.

We are seeking an experienced Construction Submittal Coordinator to join our team on this large-scale federal construction project to oversee the processing, tracking, and managing of contractor submittals, ensuring all documentation complies with project requirements. The ideal candidate has at least 5 years of experience in a similar role, strong organizational skills, and experience with construction management software.

Essential Job Functions

Submittal Processing

Receive and distribute contractor submittals to appropriate reviewers, compile responses, and return to the contractor. Maintain detailed logs of all submittals in the Resident Management System (RMS) or other project management platforms.

Project Documentation

Analyze architectural, structural, mechanical, plumbing, and fire protection design drawings, specifications, submittals, and cut sheets, documenting findings and providing comments or recommendations to the Contracting Officer’s Representative (COR).

Coordination

Organize and facilitate meetings between the U.S. Army Corps of Engineers (USACE) and contractors to review submittals and address any issues. Prepare and distribute meeting minutes.

Documentation Management

Process construction-related paperwork including Requests for Information (RFIs), contractor payrolls, Activity Hazard Analysis (AHA), payment applications, and other submittal-related documents, ensuring any discrepancies are reported promptly to the COR.

Issue Resolution

Address any issues related to submittals and project documentation quickly and accurately, providing written notifications and solutions to the COR

Qualifications:

Experience

Minimum 5 years of experience in construction administration roles, with a focus on managing, processing, and tracking project documentation.

Software

Experience with construction management software such as

Procoree-Builder, or similar platforms is required. Familiarity with RMS is preferred.

Projects

Experience with large-scale commercial construction projects is required. Previous experience on federal or

USACE projects is strongly preferred.

Education

No minimum education requirement. A bachelor's degree in construction management, engineering, or a related field is preferred but can be substituted with extensive relevant experience.

Skills

Strong attention to detail and organizational abilities. Excellent written and verbal communication skills for interfacing with project stakeholders. Ability to work under pressure and manage multiple tasks simultaneously.

Preferred Qualifications

Familiarity with federal construction standards and documentation practices, including USACE processes.

Proficiency in using Resident Management System (RMS) or similar project management software.

Physical Requirements:

This job operates in a professional office environment. The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Flexibility related to work hours as project demands arise.
• Occasionally required to move 5 – 15 pounds.
• Must remain in a stationary computer position for extended periods.
• Must be able to walk and stand for extended periods.

Work Setting/Environment/Travel Requirements:

Monday through Friday, eight (8) hours between 6:00 am – 6:00 pm